Personnel Records Specialist, #42781

Eleks; Remote; CAD 45,000 - 60,000; Full time

Job summary

A human capital management organization is seeking a Personnel Records Specialist in Canada. This role involves maintaining personnel and military records, ensuring compliance with legislation, and processing employment-related documents. The ideal candidate should have knowledge of office procedures, recordkeeping principles, and experience with tools like Jira and BAS. Proficiency in MS Office and at least a B1 level in English are required. This is an essential position for effective personnel management.

Qualifications

• Knowledge of fundamentals of office procedures and organization.
• Knowledge of principles, procedures, and practices of personnel recordkeeping.
• At least B1 level of English.

Responsibilities

• Maintain personnel records in accordance with legislation and state standards.
• Register employment, transfer, and dismissal of employees according to the labor law.
• Prepare documents for obtaining social benefits and pensions for employees.

Skills

Knowledge of office procedures and organization

Knowledge of personnel recordkeeping

Experience with Jira

Experience with BAS

Experience with 1C

Good MS Office knowledge

At least B1 level of English

Experience with DIIA City

Tools

Jira

BAS

1C

Job description

ELEKS Human Capital Administration is looking for Personnel Records Specialist in Lviv

REQUIREMENTS

• Knowledge of fundamentals of office procedures and organization
• Knowledge of principles, procedures, and practices of personnel recordkeeping
• Experience with Jira, BAS, 1C
• At least B1 level of English
• Good MS Office knowledge
• Experience with DIIA City would be a plus

RESPONSIBILITIES

• Maintain personnel records in accordance with current legislation and established state standards
• Maintain military records in accordance with current legislation and established state standards
• Register employment, transfer, and dismissal of employees in accordance with the current labor law and regulations, instructions and orders approved by the company using appropriate forms and computer applications
• Form and maintain personal files and data base of employees
• Enter data into the personnel/payroll system
• Fill, record keep and storage work books, accounting of employment history
• Archive personnel files, prepare documents for shelving to the State Archives, if the time of storage in the enterprise has passed on
• Provide personal data for accounting department, extra budgetary funds and tax inspectorate
• Prepare with accountants documents required to obtain social benefits, granting of pensions, allowances and benefits to employees and their families and transfer them to the Social Welfare Authorities
• Issue all kind of personnel certificates
• Maintains computerized and paper records of employees, including records of annual leave, sick leave, leave without pay, and overtime. Prepares various personnel related reports for administrative staff and state authorities