personal assistant - office

Lynne C Romero Solutions Inc.; Vaughan; On-site; CAD 50,000 - 70,000; Full time

Job summary

Une entreprise dans le secteur financier recherche un(e) professionnel(le) pour un poste permanent à Vaughan. Vous serez responsable de l'organisation des séminaires, de la gestion du flux d'informations et de la formation du personnel. Des compétences en gestion du temps et en communication écrite/orale sont essentielles. Un diplôme d'études collégiales et 1 à 2 ans d'expérience en ressources humaines sont requis.

Benefits

Assurance vie

Qualifications

• Diplôme d'études collégiales ou expérience équivalente.
• 1 à 2 ans d'expérience.
• Expérience en ressources humaines.

Responsibilities

• Organiser des séminaires et conférences.
• Gérer le flux d'informations au sein de l'équipe.
• Former le personnel.
• Répondre aux questions des employés.

Skills

Gestion du temps

Communication orale excellente

Communication écrite excellente

Capacité à multitâcher

Service à la clientèle

Education

Certificat ou diplôme d'études collégiales

Tools

Google Docs

MS Excel

MS Outlook

MS PowerPoint

MS Word

Adobe Photoshop

Job description

Durée de l'emploi : Permanent

Langue de travail : Anglais

Heures de travail : 35 hours per week

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• or equivalent experience

Work setting

• Finance and insurance
• Insurance
• Investment company

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Train staff
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Coaching
• Coach colleagues on new methods or work techniques

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Adobe Photoshop
• Social Media
• MS Office

Technical terminology

• Financial
• Business

Insurance experience

• Life insurance products

Area of work experience

• Human resources

Transportation / travel information

• Willing to travel

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

• Are you authorized to work in Canada?
• Are you available to start on the date listed in the job posting?
• Are you currently a student?
• Do you have experience working in this field?
• Do you live near the job location?
• What is the highest level of study you have completed?

Experience

• 1 year to less than 2 years

Financial benefits

• Life insurance