personal assistant - office

Shine By SD Cosmetics; Dartmouth; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading cosmetics brand in Dartmouth, Nova Scotia, is seeking a motivated individual for a permanent position. The role includes coordinating team activities, managing daily operations, and providing excellent customer service. Candidates should possess a secondary school diploma and have 3 to 5 years of relevant experience. Strong communication skills and the ability to multitask in a fast-paced environment are essential.

Qualifications

• 3 years to less than 5 years of experience in a related field.
• Ability to work independently in a fast-paced environment.
• Experience with project management and employee engagement.

Responsibilities

• Coordinate the flow of information within the team.
• Direct and control daily operations.
• Provide customer service.

Skills

Excellent oral communication

Excellent written communication

Attention to detail

Ability to multitask

Team player

Education

Secondary (high) school graduation certificate

Tools

Google Docs

MS Excel

MS Word

Shopify

Quick Books

Job description

Job Details

• Work Term : Permanent
• Work Language : English
• Hours : 10 to 20 hours per week
• Education : Secondary (high) school graduation certificate
• Experience : 3 years to less than 5 years or equivalent experience

Work Setting

• Retail / wholesale establishment / distribution centre
• Business services
• Advertising, marketing and public relations agency
• Media organization
• Shipping company or agency

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Plan and organize daily operations
• Supervise other workers
• Train staff
• Train other workers
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Oversee payroll administration
• Set up and maintain manual and computerized information filing systems
• Conduct research
• Provide customer service
• Participate in retail buying, marketing and small business endeavours
• Professionalism in customer service

Computer and Technology Knowledge

• Google Docs
• MS Excel
• MS PowerPoint
• MS Word
• Adobe Photoshop
• Project management software
• Social Media
• Accounting software
• MS Office
• Quick Books
• Google Drive
• LinkedIn
• Web service design
• Shopify

Photographic Techniques

• Digital photo imaging

Technical Terminology

• Business

Area of Work Experience

• Human resources

Specialization or Experience

• Employee engagement

Area of Specialization

• Project management
• Business process management
• Facility management
• Payroll services
• E-commerce

Work Conditions and Physical Capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal Suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening Questions

• Are you authorized to work in Canada?
• Are you available for shift or on-call work?
• Are you available to start on the date listed in the job posting?
• Are you currently a student?
• Do you have experience working in this field?
• Do you have the equipment you need to work from home (like internet and a workspace)?