Personal Assistant

Charles MacPherson Associates; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A prominent family service provider in Toronto is seeking an experienced Personal Assistant to support their personal lives across multiple properties and projects. This full-time, hybrid role involves managing contractors, coordinating maintenance, and assisting with travel arrangements. The successful candidate will have excellent organizational and communication skills, with at least 5 years of related experience. Flexibility in scheduling and a valid driver's license are essential.

Qualifications

• 5+ years of Personal Assistant experience.
• Ability to manage competing priorities effectively.
• Must maintain privacy and confidentiality at all times.

Responsibilities

• Manage vendors and contractors on properties.
• Run errands for the principals.
• Calendar management for the principals.
• Coordinate and supervise maintenance on properties.
• Conduct budgeting and expense tracking for households.
• Assist with travel bookings and special events.

Skills

Excellent organizational ability

Strong written and verbal communication skills

Interpersonal skills

Time management skills

Education

University education

Tools

Microsoft Office

Google G-Suite

Job description

Job Description

Personal Assistant Toronto, ON

Position Overview

Seeking an experienced Personal Assistant for a family based in Toronto. The successful applicant will represent the family and provide support for their personal lives across multiple properties and projects. This position is full time and will be hybrid, working out of the principals’ main residence on an as‑needed basis. The schedule will be Monday‑Friday 9am‑5pm with room for flexibility. Travel will be required for this position, an updated passport is required.

Candidate Profile

You’re able to exercise good judgment in a diversity of situations, with strong written and verbal communication skills. Excellent organizational ability is a priority, not only administratively but within the residences. You should have strong interpersonal skills and be able to manage contractors accordingly. The ability to juggle competing priorities is vital for your success in this role. You are a dedicated candidate looking to devote yourself to your next long‑term role.

Primary Responsibilities

• Manage vendors and contractors on properties to ensure work is completed as expected and on time
• Run errands for the principals like dry cleaning or package drop offs, etc.
• Calendar management for the principal’s
• Coordinate and supervise routine maintenance on all properties
• Budgeting and tracking household expenses for principals
• Manage the maintenance schedule of each residence
• Help facilitate special events by organizing additional staff and catering as required
• Assist with travel booking
• Assist principals with gift buying, Christmas cards, and other small projects
• Research and compiling solutions as needed for principal approval
• Manage household inventories for principals
• Performs additional duties as assigned by Principals

Applicant Qualities

• 5+ years of Personal Assistant experience
• University education is an asset
• People management skills, ability to manage trades, research and hire
• Experience working as an executive assistant, a personal assistant, or event planner an asset
• Familiarity and comfort with digital management, tracking, modeling, and writing tools, such as Microsoft Office or Google G‑Suite)

Ability to communicate effectively and professionally

• Must possess excellent time management skills, be punctual, courteous, possess keen attention to detail and follow through on all projects assigned
• Must maintain privacy and confidentiality at all times, exercise diplomacy, discretion and respect appropriate boundaries
• Must have valid driver’s license with clean driving record
• Must be legally entitled to work in Canada