Personal Assistant

Ideals Recruitment; Outram; On-site; CAD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Nova Scotia is seeking an experienced Office Manager to oversee daily operations and HR functions. The role demands a diploma in Business Administration or HR and at least 5 years of relevant experience. Responsibilities include managing office supplies, supporting the CEO, and maintaining employee records. The ideal candidate will have knowledge of local employment laws and payroll processes. Applicants should apply online with an updated Resume/CV.

Qualifications

• 5 years’ experience in office management, HR administration, or executive secretary roles.
• Knowledge of Singapore employment laws and payroll processes.

Responsibilities

• Oversee daily office administration for efficient operations.
• Handle HR functions such as payroll, leave, attendance, recruitment, and onboarding.
• Maintain employee records and ensure compliance with local regulations.
• Organize staff engagement, training, and performance reviews.
• Liaise with vendors for HR and office matters.
• Manage office supplies procurement and cost control.
• Support CEO with calendar management and travel arrangements.
• Screen and manage calls, emails, and correspondence for the CEO.

Skills

Office management

HR administration

Communication

Education

Diploma/Degree in Business Administration, HR, or related field

Job description

Job Responsibilities

Oversee daily office administration, ensuring smooth and efficient operations.

Handle HR functions such as payroll, leave, attendance, recruitment, and onboarding.

Maintain employee records and ensure compliance with local regulations.

Organize staff engagement, training, and performance reviews.

Liaise with vendors, service providers, and government agencies for HR and office matters.

Manage office supplies procurement and cost control.

Support CEO with calendar management, travel arrangements, visa applications, and meeting preparation.

Screen and manage calls, emails, and correspondence on behalf of the CEO.

Job Requirements

Diploma/Degree in Business Administration, HR, or related field.

5 years’ experience in office management, HR administration, or executive secretary roles.

Knowledge of Singapore employment laws and payroll processes.

Interested applicants are welcome to apply online with updated Resume/CV via Apply Now button.

Only shortlisted candidate will be notified.

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