PERSONAL ASSISTANT

CARS & TRUCKS COLLECTION PTE. LTD.; Alberta; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading company in logistics is seeking a full-time Personal Assistant in Alberta. The role involves high-level administrative support for senior executives, managing schedules, and facilitating projects. Ideal candidates will have at least 2 years of relevant experience and excellent organisational abilities. The company offers a competitive salary with various benefits, including mentoring and professional development opportunities.

Benefits

Direct mentoring from Management

Traveling work opportunities

Regular training and development

Discounts on products and services

Vibrant company culture

Medical benefits

Performance Bonus

Qualifications

• Minimum 2 years' experience as a Personal Assistant or Executive Assistant.
• Possess a valid driving licence.
• Ability to work independently and as part of a team.

Responsibilities

• Provide high-level administrative support to the senior executives.
• Manage and optimise Senior Management’s calendar.
• Act as the first point of contact for Senior Management.

Skills

Organisational skills

Time management

Verbal communication

Written communication

Judgement

Attention to detail

Education

Diploma or equivalent in any field

Job description

About the role

Chief is seeking a talented full-time Personal Assistant to join our dynamic team in the North Region. In this role, you will provide high-level administrative and organisational support to the senior executives, playing a crucial part in ensuring the smooth running of the office. The ideal candidate will be based in the Woodlands Regional Centre North Region.

What you'll be doing

• To be on 24/7 standby for the Senior Management team
• Providing full spectrum secretarial and admin support to the Senior Management
• Manage and optimise the Senior Management’s calendar, including scheduling meetings, appointments, and travel itineraries
• Provide administrative support, including collating reports from various channels and/or departments, prepare presentations and minutes of meetings
• Act as the first point of contact for Senior Management with other company heads, local/overseas business units, and all external parties
• Travel with the Senior Management team for short overseas assignment/projects
• Assist the Senior Management in managing and tracking key projects and deliverables
• Planning and ordering for inventory updates
• Lead and coordinate special projects as assigned by the Senior Management
• Perform research and provide analysis on topics as directed by the Senior Management
• Monitor project timelines and deliverables, ensuring alignment with company goals
• Running of errands for Senior Management, including management of Director’s and Company’s vehicles
• Attend to personal matters for Senior Management
• Assist with special projects and other tasks as required

What we're looking for

• Possess a valid driving licence
• Minimum Diploma or equivalent, in any field of specialisation
• Minimum 2 years' experience as a Personal Assistant or Executive Assistant
• Strong organisational and time management skills with the ability to prioritise effectively
• Excellent written and verbal communication skills
• Good judgement, professionalism, diplomacy and discretion, sense of urgency and initiative
• Proven ability to work independently and as part of a team
• Attention to detail and a commitment to providing high-quality work
• Flexible and adaptable to changing priorities

What we offer

At Chief, we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits including:

1. Direct mentoring from Management
2. Traveling work opportunities for exposure
3. Regular training and development opportunities to support your career growth
4. Discounts on our products and services
5. A vibrant, collaborative and inclusive company culture
6. 5 days week
7. Good learning opportunity
8. Medical benefits, Performance Bonus

If you are excited about the prospect of joining our team and contributing to the success of our company, we encourage you to apply now!