Permitting Analyst, Pacific Link (Contract)

Trans Mountain Corporation; Calgary; Hybrid; CAD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

Career development and advancement

Job summary

Trans Mountain Corporation in Calgary, AB is seeking a Permitting Analyst (Contract) to coordinate permits, approvals, and related documentation for pipeline and facility activities. You will work with multidisciplinary teams to ensure timely permit submissions and regulatory compliance, while tracking conditions and milestones.

The role requires experience in permitting, regulatory affairs, and cross-functional coordination, with strong writing and organizational skills.

Qualifications

• Post-secondary education in Environmental Studies, Planning, Engineering Technology, Land Administration, Regulatory Affairs, Transportation, Business Administration, or related discipline.
• Minimum 5 years of progressive experience in permitting, regulatory affairs, land administration, transportation, utilities, infrastructure, or related field.
• Experience coordinating permits and approvals for pipeline, energy, utility, transportation, or linear infrastructure projects.
• Experience preparing or supporting regulatory applications, amendments, information-request responses, compliance documentation, and permitting close-out activities.
• Strong understanding of permit planning, application development, approval processes, conditions management, and tracking.

Responsibilities

• Coordinate the preparation, review, submission, and tracking of permits, approvals, authorizations, amendments, renewals, and related documentation.
• Maintain permitting plans, schedules, registers, and trackers aligned with milestones and timelines.
• Coordinate inputs from Engineering, Environment, Indigenous Relations, Land, Survey, Construction and other teams.
• Support engagement with regulatory agencies, municipalities, utilities, and other stakeholders.
• Monitor permit conditions, approvals, and renewals, ensuring obligations are tracked to completion.
• Prepare permitting status reports and identify risks and dependencies.
• Maintain accurate permitting records in line with regulatory requirements.
• Contribute to continuous improvement of permitting processes and workflows.

Skills

Analytical skills

Organizational skills

Technical writing

Problem-solving

Stakeholder engagement

Communication skills

Multitasking

Education

Environmental Studies

Planning

Regulatory Affairs

Engineering Technology

Land Administration

Tools

Microsoft 365

SharePoint

Permits tracking systems

Job description

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Permitting Analyst, Pacific Link (Contract)

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary, AB
Department: Pacific Link
Reports to: Senior Land & Permit Specialist
Worker Type: Contract
Schedule Type: Full-time
Work Setting: In-office

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as a Permitting Analyst, Pacific Link (Contract). In this position, you will play a key role in coordinating the planning, preparation, submission, and tracking of permits, authorizations, approvals, and related agreements required to support pipeline, facility, access, and associated infrastructure activities. The successful candidate will demonstrate expertise in permitting coordination, regulatory applications, agency engagement, stakeholder collaboration, and compliance tracking. This position offers the opportunity to contribute to a major infrastructure project while supporting critical project milestones, regulatory compliance, and successful project delivery.

Key Responsibilities

• Coordinate the preparation, review, submission, and tracking of permits, approvals, authorizations, amendments, renewals, and related documentation required for project activities.
• Maintain permitting plans, schedules, registers, and trackers, ensuring alignment with project milestones, construction sequencing, consultation requirements, and regulatory timelines.
• Compile and coordinate multidisciplinary inputs from Engineering, Environment, Indigenous Relations, Land, Survey, Construction, and other stakeholders to support complete and accurate permit applications.
• Support engagement and coordination with regulatory agencies, transportation authorities, municipalities, utilities, railways, and other third-party stakeholders.
• Monitor permit conditions, commitments, approvals, amendments, renewals, and close-out requirements, ensuring obligations are communicated and tracked to completion.
• Coordinate transportation, access, utility, crossing, and other project-related permits and authorizations, while supporting third-party agreements and infrastructure interfaces.
• Prepare permitting status reports, identify approval risks and critical-path dependencies, and provide updates on permitting progress and emerging issues.
• Maintain accurate permitting records and documentation in accordance with document control, information management, and regulatory requirements.
• Support continuous improvement initiatives related to permitting processes, workflows, templates, reporting, and coordination practices.

Qualifications and Professional Experience

• Post-secondary education in Environmental Studies, Planning, Engineering Technology, Land Administration, Regulatory Affairs, Transportation, Business Administration, or related discipline.
• Minimum 5 years of progressive experience in permitting, regulatory affairs, land administration, transportation, utilities, infrastructure, or a related field; an equivalent combination of education and experience may be considered.
• Demonstrated experience coordinating permits and approvals for pipeline, energy, utility, transportation, or other linear infrastructure projects.
• Experience preparing or supporting regulatory applications, amendments, information-request responses, compliance documentation, and permitting close-out activities.
• Strong understanding of permit planning, application development, approval processes, conditions management, commitments tracking, and construction support requirements.
• Experience coordinating multidisciplinary inputs from engineering, environmental, archaeological, Indigenous Relations, land, survey, and construction teams.
• Familiarity with BC Energy Regulator requirements, provincial transportation permitting processes, and related regulatory frameworks is preferred.
• Strong analytical, organizational, technical writing, and problem-solving skills, with the ability to interpret permit requirements and coordinate practical solutions.
• Proficiency with Microsoft 365, SharePoint, and permit, document, or action-tracking systems.
• Proven ability to manage multiple priorities, changing deadlines, and complex permit deliverables in a fast-paced project environment.
• Strong stakeholder engagement and relationship-building skills, with the ability to work effectively with regulatory agencies, contractors, consultants, and internal teams.
• A track record of delivering high-quality work, managing competing priorities, and supporting key business processes or operational functions.
• Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
• Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
• Proven organizational skills with the ability to manage priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
• Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Working Conditions

• Willingness and ability to travel.
• May need to provide support outside of regular business hours.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.