Permanent Procurement Coordinator (internal/external)

Sudbury Catholic District School Board; Northeastern Ontario; On-site; CAD 65,000 - 90,000; Full time

Job summary

Sudbury Catholic District School Board is seeking a Permanent Procurement Coordinator to manage the purchasing of goods and services for the Board, ensuring cost-efficient and compliant processes across departments.

The role focuses on contract management, vendor relationships and maintaining documentation, with experience in Broader Public Sector directives and strong analytical abilities valued.

Qualifications

• 2-year community college diploma in a business-related discipline.
• Completion of or working towards CPPB certification.

Responsibilities

• Receives purchase orders and processes according to Board policy.
• Prepares tenders, requests for pricing, and related terms and specifications.
• Negotiates with suppliers and maintains contract information.
• Supports contract management and vendor relationships.
• Ensures compliance with procurement directives and board policies.

Skills

Word processing

Spreadsheet proficiency

Communication skills

Data analysis

Vendor relations

Education

2-year community college diploma

CPPB certification in progress

Tools

Microsoft Word

Microsoft Excel

Windows OS

Job description

Permanent Procurement Coordinator - Permanent Full-time (35 hours weekly)

Our School Board is host to and celebrates diverse cultures and is comprised of dedicated staff committed to high quality education that inspires and promotes lifelong learning. The Board is currently seeking a Permanent Procurement Coordinator.

The Procurement Coordinator promotes the most effective use of Board funds in the acquisition of goods and services. He or she is responsible for the purchasing of designated supplies, equipment and services and providing information regarding existing laws, regulations, taxes and customs in a timely, cost-efficient and effective manner using current procurement methods, and in compliance with Board policies and procedures as well as Broader Public Sector Procurement Directives. This position will focus on contract management, vendor relationships, maintaining documentation, and reporting.

Essential Qualifications

Education/Certification:

• 2-year Community College diploma in a business related discipline;
• Completion of or working towards Professional Public Buyer Certification (CPPB).

Required Knowledge:

• Expert knowledge of the Broader Public Sector Directive and related purchasing legislation;
• Sound knowledge of generally accepted accounting principles and practices.

Experience Required:

• A minimum of two (2) years of job related experience preferably within a School Board or similar public sector organization;
• Experience working with the Broader Public Sector Directive.

Skills/Abilities:

• High level of proficiency in the use of computerized systems, including Word, Excel, and in a Windows environment;
• Strong work ethic and positive team attitude;
• Ability to build and maintain lasting relationships with other departments, key business partners, and government agencies;
• Strong problem identification and problem resolution skills;
• Excellent organizational and time management skills;
• Excellent communication skills, verbal and written;
• Excellent analytical skills to collect, compare and analyze data from different sources, identify issues and anticipate potential problems;
• Ability to provide regular attendance.

Physical Requirements:

• Manual dexterity required to use desktop computer and peripherals

Preferred Qualifications:

• Completion of or working towards the Certified Supply Chain Management Professional Designation or equivalent is an asset.

Duties and Responsibilities:

• Receives purchase orders, evaluates, discusses changes, where required, with end users, and approves, according to Board policy, for processing to suppliers;
• Prepares tenders, requests for pricing or quotations and related terms, conditions, specifications and scope of work for the schools and departments of the SCDSB by receiving requests for the purchase of goods and services; determining the necessity of seeking tenders/quotations or pricing according to Board policy, researching and preparing detailed specifications;
• Participates in the opening of tenders, requests for pricing or quotations, analyzes and evaluates offers and prepares reports and recommendations;
• Negotiates and recommends purchasing decisions with suppliers in compliance with Board policy and procedures and applicable legislation;
• Administers contracts on an on-going basis and provides updated contract information as required;
• Establishes quality standards and ensures the efficient and economical purchasing of furniture, equipment and supplies that will best service the Board’s needs, this includes meeting and liaising with manufacturers and suppliers to discuss and/or view the production process of items of interest to the Board, staying aware of current market conditions, objectively evaluating new equipment and supplies as they come available on the market and continuing value analysis of product after the unit is delivered to the end user;
• Fostering and maintaining solid working relationship with all clients, both internal and external and ensure that their needs are being met; constant liaising with schools and departments within the Board to identify and assess future needs, as this will facilitate adequate planning and ensure that best value can be achieved;
• Resolve issues pertaining to material defects, invoice discrepancies, as well as delivery timelines;
• Provide guidance and training to other staff, as required;
• Comply with and maintain strong knowledge of applicable policies, legislation, regulations, standards and best practices;
• Coordinate and monitor Board purchasing cards and their usage, identify any potential issues and bring to the attention of the Manager;
• Keep the Manager abreast of any significant issues or of any items of concern;
• Perform other duties as assigned by the Manager Financial Services or the Superintendent of Business and Finance.

Our board is committed to providing safe environments for our students and staff. Should you receive an offer of employment will include the requirement to submit an acceptable Criminal Record and Judicial Matters Check , and completion of the Ministry of Labour Worker Health and Safety Awareness in 4 Steps Training (on-line) prior to the commencement of any employment duties.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes. For questions about this collection of information please contact Human Resources Services at [phone].

If you require a disability-related accommodation to participate in the recruitment process, or if you have questions about this collection of information, please contact Human Resources Services at [phone].

Thank you for your interest in Sudbury Catholic Schools.

Mission: To realize each student’s potential within our inclusive Catholic learning communityby nurturing and developing their mind, body and spirit.

Vision: Leaders in Learning and Faith