People Experience Specialist - Manufacturing & Distribution

Lush-Cosmetic; Toronto; On-site; CAD 65,000 - 85,000; Full time

Job summary

Lush Handmade Cosmetics seeks a People Experience Specialist for Manufacturing & Distribution based in Toronto, responsible for guiding staff on resources, policies and fair employment practices across North America. You will resolve employee relations issues, support safety and well-being, and coach leaders to drive engagement while ensuring compliance and integrity between business and people.

The role emphasizes fearless leadership, talent growth, and aligning with Lush values.

Qualifications

• 2+ years direct employee relations experience, specifically working on employee complaints, time and attendance issues, leaves, workplace investigations, terminations and application of policy
• Proficient HR experience in your geographical area of responsibility
• Knowledge of employment law in your area of responsibility
• Knowledge of employment policies and practices as related to your business area
• Ability to conduct a high volume of workplace investigations free of bias, articulate root challenges and consider implications in recommending solutions
• Ability to maintain confidentiality, take thorough notes, and follow through on outcomes
• Strong investigation skills including objective note taking and labor law compliant questioning techniques
• Excellent listening and communication skills
• Excellent analytical, critical thinking and troubleshooting skills
• Excellent organization and time management skills
• Proficient in Excel, Microsoft Suite, Google Suite and adaptable to other systems

Responsibilities

• Independently manage and resolve a high volume of performance and employee relations challenges, separations, investigations, terminations and leaves across North America
• Partner with client groups to guide leaders on complex employee relation issues and conflict resolution
• Independently manage a high volume of workplace investigations, including bullying, harassment, violence, fitness for work, and misconduct
• Oversee employee injuries and workplace compensation claims
• Drive employee engagement through site visits and compliance audits
• Lead layoffs and shop closures with compliance
• Collaborate with managers to implement performance improvement plans
• Ensure adherence to employment standards and training requirements
• Review accommodation requests and implement appropriate accommodations
• Support hiring, onboarding and training processes for staff
• Advise employees on questions and directing to appropriate resources
• Escalate feedback to appropriate teams and facilitate conflict resolution
• Assess complaints and determine proper protocol with cross-functional partners
• Promote wellbeing resources and coordinate with benefits team
• Maintain knowledge of emergency protocols and safety procedures
• Support return-to-work processes and attendance best practices
• Maintain knowledge of policies and procedures related to people practices
• Update on company events and changes impacting staff
• Collect data and report trends, including escalations

Skills

Employee relations

HR experience

Employment law

Policy knowledge

Investigations

Confidentiality

Communication

Analytical thinking

Time management

Education

HR coursework or degree

Tools

Excel

Microsoft Office

Google Suite

Job description

People Experience Specialist - Manufacturing & Distribution

ThePeople Experience Specialist acts as a trusted advisor andplays an essential role in guiding and advising staff in North America on their resources, guidance on employee issues and providing objective resolutions, ensuring proper interpretation and fair application of employment policies, and navigating tricky employment situations while ensuring fair, consistent people led approach.. You hold sacred our Lush culture and values through fearless leadership and owning the experience of every employee and customer in your shops. You grow talent by motivating, encouraging and coaching, the retail business in people best practices as relates to safety, well-being, compliance, and integrity between our business and people; you know how to be curious about their opportunities and how to be real with feedback and support.

Lush values people that canadapt and evolveto the needs of our business, analyze and interpret metrics and translate strategy into behaviors which drive sales and improve profit. Our Lush employeeslive with purpose, finding their personal value connection with the values of our business, bringing their work and life paths into one holistic journey.

Reporting to the People Experience Lead, the People Experience Specialist - Manufacturing & Distribution undertakes the following RESPONSIBILITIES:

• Independently, manage and resolve a high volume of performance and employee relations challenges, separations, investigations, terminations and leavesacross North America


• Partner closely with client groups to provide guidance to different level of leaders on complex employee relation issues and effective conflict resolution


• Independently manage a high volume of workplace investigations, including bullying, harassment, workplace violence, fitness for work, and general misconduct


• Employee injuries and workplace compensation claims


• Drive employee engagement through quarterly site visits and the execution of people compliance and engagement audits


• Independently lead temporary and permanent layoffs, as well as shop closures, ensuring compliance and execution


• Partner with managers to initiate, deliver, and monitor performance improvement plans, providing coaching and guidance throughout the process


• Collaborate closely with Compliance to ensure adherence to employment standards, including meal and break requirements, scheduling, work eligibility, and completion of all mandatory compliance training including health and safety


• Review and assess all accommodation requests, including required medical documentation, and partner with managers to implement appropriate accommodations.


• Support the hiring process and ensure your internal customers are knowledgeable in the tools and resources for hiring, on-boarding and training staff.


• Navigate, guide, and advise Lush employees on any question or topic, sharing the right information and directing them to the right place and people to resolve their issue


• Lift up employee feedback or complaints to the appropriate teams and facilitate dialogue to resolve conflicts


• Objectively assess complaints and determine the proper protocol through various partnerships across the business. Involve the right people and report back on results.


• Promote wellbeing resources provided through our third-party vendors, ensure staff are taking advantage of available programs and work with the benefits team to improve metrics.


• Maintain expert knowledge of emergency protocol, safety procedures, and incident response; responsible for coordination of efforts with local teams and involvement of the right teams at the right times.


• Support the return-to-work process for employees who’ve taken leave, act as liaison between the benefits team, employee and manager to ensure a smooth transition.


• Support staff and managers in time and attendance best practices, including following break and meal rules, availability and scheduling agreements, and time off, accommodation and leave requests.


• Maintain expert knowledge of policies and procedures and consistently referencing them in your work with employees.


• Maintain expert knowledge of current Lush events and changes that may impact staff, interpret company information and share the correct resources.


• Maintain expert knowledge in policies, operations, benefits, time and attendance, compensation, leaves, accommodations and people practices.


• Collect relevant and accurate data and report on trends, including escalation of more serious issues.

You bring the followingQUALIFICATIONS: Required:

• 2+ years direct employee relations experience, specifically working on employee complaints, time and attendance issues, leaves, workplace investigations, terminations and application of policy


• Proficient HR experience in your geographical area of responsibility


• Knowledge of employment law in your area of responsibility


• Knowledge of employment policies and practices as related to your business area.


• Ability to conduct a high volume of workplace investigations free of bias, articulate to root challenges, consider legal, business and personal implications in recommending a comprehensive solution


• Ability to maintain confidentiality, take thorough notes, and follow through on outcomes


• Strong investigation skills including objective note taking and labor law compliant questioning techniques.


• Excellent listeningand communication skills


• Excellent analytical, critical thinking and troubleshooting skills.


• Excellentorganization and time management skills


• Proficient in Excel, Microsoft Suite, Google Suite and adaptable to other systems as required


• Available to work onsite 5 days per week


• Ability to travel up to 25% both in market and within North America for meetings and site visits as needed. Valid passport required.

Preferred:

• 2+ years in retail or manufacturing people support


• HR coursework, degree or certification a plus


• Experience in cross cultural collaboration and DEIB or social justice training


• Fluency in Spanish, French or other languages

Job Type:Full-time, Regular role.

Location: Fully on-site role. Open to candidates located in or around Toronto, Ontario only

• Office Locations:
  
  
  
  • 35 Jutland Road, Etobicoke, Ontario, M8Z 2G6
  
  
  • 70 The East Mall, Etobicoke, ON M8Z 5W2
  
  
  
  

Recruitment Process Overview:

Thriving with a diverse company culture, celebrating the uniqueness of our staff and committed to inclusion, we are proud to be an equal opportunity employer.

Only select applicants will be contacted for an interview based on the eligibility requirements and their qualifications. The above information on this description has been designed to indicate the general nature and level of work performed by employees with this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Lush Handmade Cosmetics participates in E-Verify in certain US states includingAL, GA, NC, SC, FL, AZ, UT, TN and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States.

Lush Cosmetics North America respectfully recognizes that our business operates on Indigenous territory across Turtle Island. As a business headquartered in Canada, our largest facilities are located on the unceded territories of the Musqueam, Squamish and Tsleil-Waututh, as well as here on the lands of the Mississaugas of the Credit, Anishnabeg, Chippewa, Haudenosaunee and Wendat, and now home to many diverse First Nations, Inuit and