People & Culture CoordinatorAssociate (Remote)

Whitecollars; Toronto; Remote; CAD 60,000 - 80,000; Full time

Job summary

A leading HR consultancy in Toronto is seeking a People & Culture Coordinator to ensure a seamless employee experience from onboarding to offboarding. This role supports cultural engagement and operational excellence, focusing on consistent people processes and employee engagement initiatives. The ideal candidate will have up to 3 years of experience in human resources, strong organizational skills, and a proactive mindset. This position allows for remote work.

Benefits

Career growth opportunities

Competitive salary with performance-based bonus

Flexible working arrangements

Health and wellness contributions

Generous annual leave

Qualifications

• Minimum of 1-3 years of experience in a startup or high-growth environment.
• Strong organizational skills and attention to detail.
• Excellent communication abilities with clear guidance.
• Ability to manage sensitive information discretely.

Responsibilities

• Ensure smooth onboarding and offboarding processes.
• Coordinate employee engagement and culture initiatives.
• Maintain accurate employee files and reporting.
• Run exit interviews and track engagement through surveys.

Skills

Organisational skills

Attention to detail

Communication skills

Proactive mindset

Discretion in handling confidential info

Education

1-3 years of People & Culture / HR experience

Tools

HRIS systems (Rippling, Workday)

Job description

Overview

The People & Culture Coordinator ensures a seamless employee experience across the full lifecycle from onboarding to offboarding while supporting culture engagement and operational excellence. This role exists to create clarity in people processes embed our values into the everyday experience and provide the foundation for our client to attract retain and engage the talent needed to deliver on their growth plans.

Key Challenges (First 1 to 2 Years)

• Embedding consistent clear people processes across global locations (Australia North America UK) in a fast-growing distributed team.
• Balancing hands-on administration with ownership of initiatives that directly improve employee engagement and culture.
• Supporting recruitment and onboarding while ensuring our client values and standards are consistently reflected.
• Building trusted relationships so employees feel supported informed and connected regardless of time zone or role.

Scope & Impact

• Scope: Supports the global team of 50 employees across Australia US Canada and the UK coordinating people operations engagement programs and reporting.
• Impact of Success: Smooth onboarding and offboarding, timely and accurate administration, consistent cultural programs, accurate people reporting and a measurable lift in engagement and retention.

Key Outputs (First 1 to 2 Months)

• Deliver end-to-end onboarding and offboarding with 100% completion of required steps within agreed timelines.
• Develop and implement structured training for new hires including our client's product training and team-by-team onboarding / training guides.
• Launch and coordinate quarterly engagement and culture initiatives supporting the Culture Committee to deliver meaningful programs.
• Maintain accurate and up-to-date employee files, job descriptions, leave administration and quarterly people reporting.
• Run exit interviews, compile quarterly insights on reasons for leaving and track engagement through quarterly eNPS surveys and the annual engagement survey.

Qualifications

Must Haves (ranked):

• 1-3 years of People & Culture / HR / People Operations experience ideally in a startup or high-growth environment.
• Strong organisational skills and attention to detail in people administration.
• Excellent communication skills and ability to support employees with clear transparent guidance.
• Proactive solutions-focused mindset with comfort in fast-paced changing environments.
• Ability to manage sensitive and confidential information with discretion.

Nice to Haves:

• Experience with HRIS systems (Rippling Workday or similar).
• Exposure to working in a global or distributed team environment.
• Event or culture initiative coordination experience.
• International experience across Australia US Canada and / or UK.

Measurable Accountabilities

• Onboarding & Training: 100% of new hires complete onboarding with product and team-specific training programs implemented and 90% completion rate.
• Engagement & Culture: Quarterly engagement initiatives delivered with minimum 75% employee participation.
• Admin & Reporting: Employee files, leave data, job descriptions and quarterly reporting are accurate and up to date at all times.
• Surveys & Exit Interviews: Exit interviews conducted for all voluntary leavers with quarterly trends reported; quarterly eNPS surveys delivered and annual engagement survey run with 80% participation.
• Employee Pulse: Regular catch-ups held with employees surfacing issues and feedback early and flagging retention risks proactively.

Competencies & Cultural Fit

To thrive at Our client youll embody and promote our values :

Eco Active

Youre passionate about contributing to a cleaner more sustainable future and motivated by our client's mission.

Clear & Transparent

You communicate with honesty and clarity keeping processes simple direct and well-documented.

Transformative

You look for ways to improve automate and evolve people operations not just maintain them.

Empathy for Customers and Each Other

You care about the experience of every employee listening and acting with understanding and respect.

What We Offer

• Career Growth: Be part of one of the flagship software platforms in the zero-emissions space with opportunities to progress as Our client scales.
• Impactful Work: Help shape the future of low-carbon transport and EV infrastructure globally.
• Competitive Package: Base salary performance-based bonus.
• Flexible Working: Remote-first with coworking and global travel opportunities.
• Technology Allowance: Support for essential work equipment and tools.
• Health & Well-being Allowance: Contribution towards health and wellness expenses.
• Generous Leave Policy: Generous annual leave plus bank / public holidays.

If this kind of work gets you excited wed love to hear from you! Even if you dont meet 100% of the requirements we still encourage you to apply. We welcome all backgrounds and encourage people from underrepresented groups to apply.

Remote Work: Yes

Employment Type: Full-time

Key Skills

Corporate Risk Management,Electronics,Infection Control,Bakery,ELV,Accident Investigation

Experience : years

Vacancy : 1