People & Culture Coordinator

Paladin Security; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading security services provider in Calgary is looking for a People and Culture Professional to enhance operational efficiency. This vital role includes tasks such as coordinating new hire training, managing compliance records, and providing support for HR initiatives. Ideal candidates are detail-oriented, skilled in communication, and have at least one year of HR experience. Join a company committed to diversity and promoting from within. Competitive benefits include medical and dental insurance, paid vacation, and a full-time position.

Benefits

Medical Insurance

Life Insurance

Dental Insurance

Paid Vacation

Qualifications

• Minimum of 1 year of experience in Human Resources.
• Knowledge of Employment Standards and Human Rights Legislation.
• Authorized to legally work in Canada.

Responsibilities

• Coordinate new hire training sign-ups and track attendance.
• Oversee onboarding processes for new hires.
• Update and maintain compliance records for training.
• Manage uniform processes and inventory.
• Provide administrative support to the People & Culture team.

Skills

Multitasking

Excellent communication skills

Detail Oriented

Strong computer skills

Customer service

Education

High School Diploma/GED

Post-secondary education in Business Administration or Human Resources Management

CPHR

Tools

Word

Excel

PowerPoint

Publisher

Outlook

Job description

Overview Job Skills / Requirements We are seeking a reliable, detail-oriented People and Culture Professional to join our team and support the smooth operation of our day-to-day activities. This role is essential to maintaining efficiency across departments, ensuring accurate record-keeping, managing communication flows, and providing general support to staff and leadership. The ideal candidate is highly organized, proactive, and capable of handling multiple priorities with discretion and professionalism. As a key point of contact within the organization, our P&C Coordinator plays a vital role in upholding our standards and contributing to a positive and productive workplace environment.

Job Duties

• Coordinate new hire training sign-ups and track training attendance.
• Oversee the onboarding process, guiding new hires through pre-employment, training, and deployment.
• Update and maintain the candidate tracker to reflect current onboarding status.
• Manage and maintain training laptops.
• Compile data, statistics, and other information to support onboarding and retention KPIs.
• Enter stand-down notices for new hires or employees with expired security licenses.
• Submit JIRA tickets for uniform requests.
• Conduct audits for training recertifications, security licenses, and status letters.
• Maintain accurate compliance records for training, certifications, and performance reviews in WinTeam.
• Enter compliance for 3-month and annual performance reviews, and upload completed performance review documents to FileBound.
• Maintain employee files, ensuring all documents are uploaded accurately and promptly.
• Manage digital employee files and update records for personnel changes.
• Ensure payment requests for recertifications are communicated to the PRC.
• Assist with leave of absence requests and follow-ups.
• Assist employees with ERC (Employee Resource Centre) support.
• Provide timely and productive responses to day-to-day employee inquiries.
• Manage uniform processes, including issuing uniforms to new hires, coordinating exchanges and returns.
• Oversee uniform inventory and ordering.
• Provide administrative support to the People & Culture and Operations teams.
• Partner with the P&C team on HR projects and process improvements.
• Support event planning and fundraising initiatives.

Qualifications

• Ability to multitask and accommodate short notice changes while working with interruptions.
• Detail Oriented.
• Excellent communication skills, both written and verbal.
• Diploma in Business Management or Human Resource is an asset.
• Minimum of 1 year of experience in Human Resource.
• Commitment to exceptional customer service and professionalism.
• Strong computer skills, including Word, Excel, PowerPoint, Publisher and Outlook.
• Knowledge and understanding of Employment Standards Legislation and Human Rights Legislation.
• Authorized to legally work in Canada.

Education Requirements

• High School Diploma/GED.
• Post-secondary education in Business Administration, Human Resources Management considered an asset.
• CPHR considered an asset.

Additional Information / Benefits

Paladin Security: Making the World a Safer and Friendlier Place because we CARE! The Paladin Difference starts with our people; we’re the best because we hire the best. We believe in promoting from within, respecting people and their differences, providing high quality service and always having fun! If you think you have what it takes to join our team, we want to meet you!

Paladin Security has a diverse workforce and we believe in and are committed to a workplace culture of respect, inclusion, and diversity. Paladin Security is committed to providing accommodations for people with disabilities through the interview process and while employed. If you require an accommodation during the interview process, please let us know and we will work with you to meet your needs.

We thank all applicants for their interest; however, only those candidates that are short listed will be contacted for an interview.

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Paid Vacation.

This job reports to the Team Lead.

This is a Full-Time position.