People & Culture Coordinator/Associate (Remote)

Whitecollars; Toronto; Remote; CAD 80,000 - 100,000; Full time

Job summary

A leading zero-emission vehicle solutions company is seeking a People & Culture Coordinator to support global team operations across Australia and North America. This position focuses on enhancing employee experience through effective onboarding and engagement initiatives. The ideal candidate will have significant experience in HR, strong communication skills, and a proactive mindset. This role supports a mission to drive sustainability through innovative software solutions.

Benefits

Competitive salary + performance-based bonus

Remote-first work environment

Health & Well-being Allowance

Generous leave policy

Qualifications

• 13 years of experience in People & Culture ideally in a startup.
• Strong organisational skills with attention to detail.
• Excellent communication facilitating clarity for employees.
• Proactive and adaptable mindset in fast-paced environments.
• Ability to manage confidential information discreetly.

Responsibilities

• Ensure seamless onboarding and offboarding processes.
• Coordinate people operations and engagement programs.
• Maintain employee files and reporting accuracy.
• Run exit interviews and compile engagement insights.
• Support employee interactions to surface feedback early.

Skills

People & Culture / HR / People Operations experience

Organisational skills

Communication skills

Proactive mindset

Confidentiality management

Tools

HRIS systems (Rippling, Workday)

Job description

About Our Client

Our client streamlines the transition to zero-emission vehicles with intelligent software solutions that enable agencies to plan and manage fleets with a simplified, data-driven approach. Our client’s platform offers robust energy modeling capabilities that help fleet operators make informed decisions about electrifying depots, optimizing charging schedules, and reducing the cost of transitioning to zero emissions.

Our client is a global leader in planning, procurement, implementation, and operations software for zero-emission fleets and infrastructure. Founded in 2016 in Sydney, Australia, the company has expanded to serve over 200 complex fleets, with offices in the US, Canada, and UK.

They’ve recently secured $15M USD in funding and are excited to build their team!

Mission

The People & Culture Coordinator ensures a seamless employee experience across the full lifecycle, from onboarding to offboarding, while supporting culture, engagement, and operational excellence. This role exists to create clarity in people processes, embed our values into the everyday experience, and provide the foundation for our client to attract, retain, and engage the talent needed to deliver on their growth plans.

Key Challenges (First 12 Years)

• Embedding consistent, clear people processes across global locations (Australia, North America, UK) in a fast-growing, distributed team.
• Balancing hands-on administration with ownership of initiatives that directly improve employee engagement and culture.
• Supporting recruitment and onboarding while ensuring our client’s values and standards are consistently reflected.
• Building trusted relationships so employees feel supported, informed, and connected, regardless of time zone or role.

Scope & Impact

Scope : Supports the global team of ~50+ employees across Australia, US, Canada and the UK, coordinating people operations, engagement programs, and reporting.

Impact of Success : Smooth onboarding and offboarding, timely and accurate administration, consistent cultural programs, accurate people reporting, and a measurable lift in engagement and retention.

Key Outputs (First 12 Months)

• Deliver end-to-end onboarding and offboarding with 100% completion of required steps within agreed timelines.
• Develop and implement structured training for new hires, including our client’s product training and team-by-team onboarding / training guides.
• Launch and coordinate quarterly engagement and culture initiatives, supporting the Culture Committee to deliver meaningful programs.
• Maintain accurate and up-to-date employee files, job descriptions, leave administration, and quarterly people reporting.
• Run exit interviews, compile quarterly insights on reasons for leaving, and track engagement through quarterly eNPS surveys and the annual engagement survey.

Key Requirements

Must Haves (ranked) :

• 13 years of People & Culture / HR / People Operations experience, ideally in a startup or high-growth environment.
• Strong organisational skills and attention to detail in people administration.
• Excellent communication skills and ability to support employees with clear, transparent guidance.
• Proactive, solutions-focused mindset with comfort in fast-paced, changing environments.
• Ability to manage sensitive and confidential information with discretion.

Nice to Haves :

• Experience with HRIS systems (Rippling, Workday, or similar).
• Exposure to working in a global or distributed team environment.
• Event or culture initiative coordination experience.
• International experience across Australia, US, Canada, and / or UK.

Measurable Accountabilities

• Onboarding & Training : 100% of new hires complete onboarding, with product and team-specific training programs implemented and 90%+ completion rate.
• Engagement & Culture : Quarterly engagement initiatives delivered, with minimum 75% employee participation.
• Admin & Reporting : Employee files, leave data, job descriptions, and quarterly reporting are accurate and up to date at all times.
• Surveys & Exit Interviews : Exit interviews conducted for all voluntary leavers, with quarterly trends reported; quarterly eNPS surveys delivered and annual engagement survey run with >80% participation.
• Employee Pulse : Regular catch-ups held with employees, surfacing issues and feedback early and flagging retention risks proactively.

Competencies & Cultural Fit

To thrive at Our client, you’ll embody and promote our values :

Eco Active

You’re passionate about contributing to a cleaner, more sustainable future and motivated by our client’s mission.

Clear & Transparent

You communicate with honesty and clarity, keeping processes simple, direct, and well-documented.

Transformative

You look for ways to improve, automate, and evolve people operationsnot just maintain them.

Empathy for Customers and Each Other

You care about the experience of every employee, listening and acting with understanding and respect.

What We Offer

• Career Growth : Be part of one of the flagship software platforms in the zero-emissions space, with opportunities to progress as Our client scales.
• Impactful Work : Help shape the future of low-carbon transport and EV infrastructure globally.
• Competitive Package : Base salary + performance-based bonus.
• Flexible Working : Remote-first with coworking and global travel opportunities.
• Technology Allowance : Support for essential work equipment and tools.
• Health & Well-being Allowance : Contribution towards health and wellness expenses.
• Generous Leave Policy : Generous annual leave plus bank / public holidays.

If this kind of work gets you excited, we'd love to hear from you! Even if you don’t meet 100% of the requirements, we still encourage you to apply. We welcome all backgrounds and encourage people from underrepresented groups to apply.