Payroll Supervisor FT 2025-6446

Cambridge Memorial Hospital; Cambridge; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading community hospital in Cambridge seeks a Payroll Supervisor to manage day-to-day operations within the Payroll Department. The role involves supervising payroll processing, ensuring compliance with legislation, and leading payroll projects. Ideal candidates will have at least 5 years of supervisory experience, a post-secondary diploma, and strong analytical skills. Competitive salary and inclusive workplace culture offered.

Benefits

Healthcare of Ontario Pension Plan (HOOPP)

Group Benefits including Health & Dental

Employee & Family Assistance Program

Career Development & Education Grant

Wellness & Wellbeing Program

Diversity, Equity & Inclusion Initiatives

Qualifications

• 5 years' experience as supervisor of large unionized payroll.
• Proven supervisory experience with ability to lead and motivate.
• Experience with payroll compliance and system administration.

Responsibilities

• Manage payroll department activities and coordinate with HR.
• Supervise bi-weekly payroll processing for union and non-union employees.
• Implement new legislation compliance and Collective Agreement changes.

Skills

Detail-oriented

Analytical skills

Team player

Interpersonal skills

Communication skills

Planning and meeting deadlines

Education

Post-secondary diploma or equivalent

Payroll Compliance Practitioner (PCP)

Certified Payroll Manager (CPM)

Tools

Meditech financial system

Excel (advanced including pivot tables, V lookup)

Job description

Overview

Join a hospital where everyone makes a difference! Cambridge Memorial Hospital (CMH) is a thriving community hospital that proudly provides acute care services including: Emergency, Surgery, Medicine, Women’s and Children’s Health, Intensive Care, Mental Health, and Inpatient Rehabilitation.

Our vision is to creating healthier communities together. Our dedicated and skilled staff are passionate about providing outstanding patient‑centred care, and an exceptional patient experience to residents of the Waterloo Region and beyond.

Why Should You Apply to CMH?

• Healthcare of Ontario Pension Plan (HOOPP)
• Group Benefits, including Health & Dental, for full time employees
• Employee & Family Assistance Program
• Career Development & Education Grant
• Wellness & Wellbeing Program
• Diversity, Equity & Inclusion Initiatives

Come be part of our vision as CMH leads in innovation and compassion! To learn more about CMH, please visit our website at www.cmh.org.

Job Description

Salary Range: $44.51 - $52.98

Position Summary:

• Manage the day to day activities within the Payroll Department and co‑ordinate with HR and Staff scheduling
• Supervise the processing of bi‑weekly payroll for union and non‑union employees within specified timelines
• Recruit, train and supervise the payroll administrator and payroll analyst positions including performance evaluations and discipline if required
• Facilitate the investigation of payroll data discrepancies and resolve errors as required
• Complete month end and year end closing including reporting and audit working papers
• Lead specialized payroll projects, including Ministry one time payments
• Implement new legislation compliance and Collective Agreement changes to ensure payroll meets compliance requirements
• Maintain, update, test and troubleshoot the payroll system
• Responsible for the completion of annual year end T4’s, T4A’s, NR4, T2200’s, WSIB, EHT, HOOPP MDC reconciliations
• Ongoing development of payroll policies and procedures to ensure efficient and effective delivery of payroll services
• Champion process improvement, modifications, updates and enhancement in technology to ensure optimal performance in the delivery of payroll services
• Manage the Lab Physician and Pay for Results programs and reporting
• Compile payroll information to meet external reporting requirements
• Provide support and expertise to management and staff on all payroll matters
• Actively participate in the evaluation and lead the implementation and process redesign of the payroll component in the new HIS implementation
• Responsible for building and testing new payroll tables and testing the scheduling interface to payroll in the new HIS implementation, as the technical payroll content expert
• Other duties as assigned

The physical demands of the role may include but are not limited to prolonged sitting, standing, walking, bending, lifting, pushing and pulling. This position contributes to ensuring there is a safe environment for patients, staff and visitors.

Posted hours do not constitute a guarantee that shifts will not be subject to change.

Skills and Qualifications:

• Completion of a post‑secondary diploma or equivalent required
• Payroll Compliance Practitioner (PCP), Certified Payroll Manager (CPM) and member of the National Payroll Institute
• 5 years’ current experience as supervisor/coordinator of large unionized payroll
• Proven supervisory/leadership experience; ability to lead, motivate and develop a team
• Experience with Meditech financial system and HOOPP administration an asset
• Extremely detail oriented and strong analytical skills
• Advanced level Excel skills including pivot tables, V lookup
• View to process improvement
• Team player with excellent interpersonal and communication skills
• Strong ability to plan and meet deadlines

As part of our commitment to the health and safety of our patients, staff and community from COVID‑19, subject to any accommodation required by applicable human rights legislation, Cambridge Memorial Hospital requires that all staff have received all required doses of a COVID‑19 vaccine approved by Health Canada.

The successful external applicant is required to provide the applicable criminal record check, as requested by Human Resources, in accordance with federal and provincial legislation. Valid criminal record checks are in original format and dated with two months from date of conditional offer from CMH.

CMH Inclusion Statement

At Cambridge Memorial Hospital (CMH), community matters to us. We acknowledge and are grateful for the opportunity to meet, work and offer healthcare on what is the traditional territories for the Anishinaabe, the Haudenosaunee and the Chinnonton.

We are committed to providing and fostering a respectful, caring, and inclusive workplace; one that generates belonging. We want a work culture where people are free to express their authentic selves and are able to bring their best daily. That includes a workplace that is free from violence, harassment and discrimination of any kind.

We welcome all applicants and encourage members of equity‑deserving groups including Indigenous and LGBTQ2SIA+ communities regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, neurodiversity or physical ability. We promise to ask if needed, and to provide reasonable accommodation to you during the recruitment and selection process to ensure an equitable experience.

To support all of us in this journey, Cambridge Memorial Hospital is an employee partner with the Canadian Centre for Diversity & Inclusion (CCDI) and provides access to all CMH members to CCDI resources and education. We encourage you to reflect upon our inclusive commitment to you as we welcome and encourage you to explore a promising future career at CMH.

Mari Iromoto Executive Champion Diversity, Equity and Inclusion

Susan Toth, Director of Human Resources

We thank all those who apply, however only those selected for an interview will be contacted.

Cambridge Memorial Hospital (CMH) proudly integrates AI‑based technologies into its applicant screening process to enhance recruitment. These tools are designed to reduce bias and uphold fair hiring practices based on skills, education, and experience. CMH’s AI serves to assist, not replace, human decision‑making, with results audited to ensure quality and equity. This initiative reinforces the hospital’s commitment to Equity, Diversity, and Inclusion, ensuring the best talent is selected while adhering to its core values.