Payroll Supervisor

Olds College of Agriculture & Technology; Olds; On-site; CAD 60,000 - 80,000; Full time

Job summary

A Canadian educational institution located in Olds is seeking a Payroll Supervisor to oversee bi-weekly payroll processing and ensure compliance with various legislative requirements. The ideal candidate will have significant payroll experience and a background in managing teams. This full-time role offers an opportunity to contribute to a positive work culture and employee satisfaction.

Benefits

Defined Benefit Pension Plan

Extended Health and Dental benefits

Generous Vacation Leave

Professional development opportunities

Qualifications

• 5 years of payroll experience in a complex unionized environment.
• 3 years experience in reconciliations, payroll year-end close, and T4 preparation.
• Previous supervisory experience preferred.

Responsibilities

• Manage and perform timely and accurate full cycle bi-weekly payroll processing.
• Ensure compliance with employment legislation and benefit plan policies.
• Provide direct and indirect supervision and mentorship to your team.

Skills

Bi-weekly payroll processing

Interpret agreements

Problem-solving payroll issues

Ensure compliance with legislation

Manage team

Education

2-year diploma in related field

Payroll Compliance Professional designation

Tools

ADP

Fusion (Oracle)

Google applications

Microsoft Excel

Job description

About Olds College Of Agriculture & Technology

Founded in 1913, Olds College of Agriculture & Technology has been offering high quality hands‑on education for over a century. Through our core programming including continuing education, online and blended programming, we provide accessible educational opportunities within Alberta and beyond. We are passionate about the Agriculture industry. Through our applied research and integrated learning, we are proud to be Canada’s Smart Agriculture College, specializing in agriculture, agrifood, horticulture, land and environmental stewardship. We work closely with industry to advance and adapt our programming to ensure our graduates have the skills to succeed.

The Opportunity: Payroll Supervisor, Permanent, Full-Time

The Payroll Supervisor directs all payroll processing on a bi‑weekly basis, including input, output, payroll liability payments, related reconciliations, and reporting requirements of internal and external stakeholders. This position is an integral part in the year‑end process and is responsible for the establishment and maintenance of payroll systems and supervises the Payroll Practitioner position.

Key Job Functions

Payroll Processing

• Responsible for managing and performing timely and accurate full cycle bi‑weekly payroll processing for hourly and salary employees
• Must be able to interpret faculty, union and exempt agreements in order to implement requirements for compensation and benefits
• Investigates payroll issues for root causes, identifies and implements solutions
• Performs timely off‑cycle payments/receipts
• Responsible for the implementation and maintenance of the payroll software configuration
• Reviews Service Auditor reports to ensure that proper controls are in place and that risks are mitigated
• Implements best practices for payroll processes to ensure compliance with union agreements, labour codes, and Internal Controls Framework
• Ensures compliance with employment legislation and benefit plan policies
• Ensures compliance with statutory and benefit deductions, reporting and remittances, including garnishees
• Ensures compliance with the submission of Records of Employment (ROE) to Service Canada

Payroll Reporting

• Responsible for external payroll reporting requirements for the Canada Revenue Agency, financial statement auditors, Workers Compensation Board, Local Authority Pension Plan, Statistics Canada, Employment Insurance, and others as required
• Assists the Financial Business Partners in the development and review of the annual and incremental salary and benefit operating budgets and preparing forecasts and variance analysis
• In collaboration with the Financial Business Partners and Budget Owners, manage the alignment of employee coding in the payroll and financial software to the budget
• Reconcile accounts, process adjusting entries and initiate remittances
• Integral contact for audits in reference to WCB, LAPP, and payroll portion of the financial statement audit
• Supports the college in any payroll reporting queries
• Creates the payroll schedule, coordinates publishing and related payroll software configuration
• Works closely with People and Culture to assist employees with payroll related issues.
• Assists in the administration of the campus parking program for the Community Learning Campus.
• Ensures that payroll processes and communications are compliant with privacy legislation

Supervision And Leadership

• Responsible for building your team through effective hiring practices
• Provide direct and indirect supervision and mentorship to your team
• Set clear team goals and objectives aligned with the organization’s vision and strategy and ensure effective execution and achievement of targets
• Manage team performance by setting and tracking key performance indicators, conducting performance reviews, and addressing any performance issues or gaps
• Champion and foster a positive and inclusive work culture, promoting teamwork, collaboration and open communication within the team
• Champion a customer‑focus and safety mindset within the team ensuring exceptional service delivery and internal/external stakeholder satisfaction

Other tasks

• Administers online pension user access
• Coordinates and prepares the monthly bank reconciliations
• Other duties as assigned

Education/Experience/Skills/Knowledge Required

• 2-year diploma in related field (e.g. Office Administration, Business Administration or Accounting) required
• Payroll Compliance Professional (PCP) designation from the National Payroll Institute (NPI) required
• Payroll Leadership Professional (PLP) designation from NPI preferred
• 5 years of payroll experience in a complex unionized environment required
• 3 years experience in reconciliations, payroll year‑end close, and T4 preparation required
• Previous supervisory experience preferred
• Comprehensive understanding of Provincial Legislation and Canada Revenue Agency Guidelines as related to payroll and public disclosure requirements is required
• Comprehensive understanding of Provincial privacy legislations as in applies to the payroll functions and information
• Proficient in Google applications (i.e. Gmail, Drive, Docs and Sheets) and Microsoft Excel
• Experience with ADP and Fusion (Oracle) are an asset
• Ability to query, extract, and effectively manipulate large volumes of data using these relevant tools
• Experience in financial accounting is an asset
• Public Sector Accounting Standards (PSAS) knowledge is an asset

Conditions Of Employment

• Current Criminal Reference check that is free of any offenses.
• Must respect and actively promote health and safety policies.
• Member in good standing with the National Payroll Institute

The statements contained in this job description reflect general details as necessary to describe the key job functions of this position, the level of knowledge and skill typically required, and the scope of responsibility. It is not an all‑inclusive listing of work requirements. Other duties may be assigned.

Olds College Offers a Competitive Benefit Plan

• Defined Benefit Pension Plan (LAPP)
• Extended Health, Dental, and Prescription Drugs benefits
• Health/Personal Spending Account
• Generous Vacation Leave
• Paid Holiday Closure
• ‘Olds College in the Community’ volunteer leave
• Professional development and opportunities for growth

Please apply by November 13, 2025.

We thank all individuals for their interest in this position. We appreciate the time involved for candidates in the application process. At this time, please note only those selected for interviews will be contacted.

Olds College is committed to an equitable, diverse, and inclusive workplace. We welcome applications from all qualified persons. We encourage applications from women, Indigenous Peoples, racialized persons, persons with disabilities and persons of any sex, sexual orientation, gender identity or gender expression.