PAYROLL PROGRAM ASSISTANT 2

City of Toronto; Toronto; On-site; Full time

Job summary

The City of Toronto is seeking a full-time payroll administrator to manage payroll processing and attendance records within its Public Health division. The ideal candidate will have considerable administrative experience, expertise in payroll system software, and excellent analytical skills. This role is temporary and offers competitive hourly rates in a supportive work environment dedicated to equity and inclusion.

Qualifications

• Considerable clerical/administrative experience related to payroll.
• Experience interpreting collective agreements and payroll policies.
• Experience preparing detailed reports and statistical data.

Responsibilities

• Processes payroll information and maintains attendance records.
• Coordinates daily timesheets and manages payroll-related documentation.
• Responds to payroll inquiries and prepares reports on salary statuses.

Skills

Analytical skills

Problem-solving skills

Attention to detail

Customer service skills

Interpersonal skills

Education

Post-secondary education in public administration, payroll, accounting, or human resources management

Tools

Payroll system software (e.g., ESS/MSS, SAP, SuccessFactors)

Microsoft Office Suite (especially Excel with pivot tables)

Job description

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• Job Category: Finance, Accounting & Purchasing
• Division & Section: Public Health, Operation and Business Services
• Work Location:55 John St, Toronto, ON M5V 0C4
• Job Type & Duration:Full-time, 1 Temporary (Approximately 5 months) Vacancy
• Hourly Rate and Wage Grade: $34.99 - $38.20
• Shift Information: Monday to Friday, 7 hours per day, 35 hours per week
• Affiliation: L79 Full-time
• Number of Positions Open: 1
• Posting Period: 20-Jun-2025 to 07-Jul-2025
  

Major Responsibilities:

• Receives attendance reporting information and prepares/processes payroll information
• Coordinates and inputs daily timesheets into corporate computerised absentee system in regards to departmental cost centre changes, attendance, WSIB, lieu time, overtime, acting pay, service pay, kilometres, parking expenses, reimbursement for meal allowances and medical notes Prepares and processes personnel documentation for employees, i.e. alternate rates, terminations, leave of absences, increments, layoffs, etc.
• Prepares, maintains and monitors attendance records for salaried and bi-weekly employees
• Calculates, verifies and corrects entitlement for vacation and sick bank credits
• Prepares summary sheets on outstanding sick claims and doctor’s certification
• Calculates and monitors lieu time
• Verifies and distributes pay statements and makes arrangements for cancelled/replacement cheques
• Responds to enquiries regarding collective agreements, payroll and personnel matters. Verifies, tracks and resolves payroll matters
• Prepares reports on position and salary status, alternate rates, increments, sick bank/vacation/overtime/lieu time balances, kilometrage and attendance management information Receives increment, suitability and promotion/evaluation forms for employees. Maintains file for increments and promotion evaluations
• Prepares documents and files pertaining to the updating of payroll records in accordance with corporate records management policies and retention schedules Maintains payroll/personnel records and files for audit purposes
• Prepares documents pertaining to the updating of payroll records
• Liaises with other departments, outside agencies
• Prepares payroll for a business unit
• Performs audits and verifies input for accuracy

Key Qualifications:

Your application must describe your qualifications as they relate to:

• Considerable clerical/administrative experience, some of which must specifically relate to the payroll function, and/or an equivalent combination of relevant post-secondary education in public administration, payroll, accounting, human resources management, and clerical/administrative/payroll experience.
• Considerable experience in the application of collective agreements, corporate payroll and personnel policies, procedures, practices, and related legislation.
• Considerable experience in interpreting and communicating, both orally and in writing, the fundamentals of the collective agreement language as it relates to payroll.
• Considerable experience in preparing and formatting detailed reports, charts, graphs, and statistical data, including the use of advanced Microsoft Office Suite features such as pivot tables in Excel.
• Considerable experience using payroll system software (e.g., ESS/MSS, SAP, SuccessFactors), scheduling applications, time entry systems (e.g., CAT2), and reporting software.
  
  

You must also have:

• Strong analytical and problem-solving skills.
• Accurate keyboarding and proofreading skills.
• Business mathematics skills and knowledge of general statistical techniques, or of accounting procedures.
• Knowledge of collective agreements, corporate payroll and human resources policies, procedures, practices and related legislation.
• Excellent customer service and interpersonal skills and the ability to communicate effectively, both orally and in writing, with all levels of staff, the public and other divisions.
• Ability to work with attention to detail and accuracy needed for payroll and attendance reporting and maintenance of employee records.
• Ability to work independently and carry out instructions with minimal supervision.
• Ability to exercise independent judgement and discretion in dealing with confidential operational matters and information (i.e. rates of pay, employee absences or other sensitive human resources information).
• Ability to set up and maintain manual and computerized filing systems. Ability to meet tight deadlines in a high-volume environment.
  
  

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity .