Payroll Processing Specialist

Aecon Concessions; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading infrastructure company in Toronto is seeking a Payroll Processing Specialist to manage full cycle payroll for Canadian and US employees. In this role, you'll ensure accurate processing, resolve payroll issues, and support year-end activities. The ideal candidate will have a CPA designation and proficiency in payroll systems alongside strong analytical and organizational skills. Join our team to contribute to diverse and sustainable practices in a dynamic work environment.

Benefits

Health and wellness support

Career development programs

Diversity and inclusion initiatives

Qualifications

• Strong technical skills to decipher payroll processing errors.
• Ability to analyze and solve complex problems effectively.
• Experience in US and international payroll is an asset.

Responsibilities

• Full cycle payroll processing for Salaried and Hourly Employees in Canada and US.
• Reconcile payroll prior to transmission and run audit reports.
• Resolve payroll processing errors and systematic issues.

Skills

Technical Skills

Problem-solving

Attention to Detail

Communication Skills

Organizational Skills

Education

CPA payroll designation

Tools

Microsoft Office

Business Objects

Job description

Location: Toronto, ON, CA

Operating Sector: Finance

Position Title: Payroll Processing Specialist

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Reporting to the Payroll Supervisor, the Payroll Processing Specialist is responsible for full cycle payroll processing for Salaried and Hourly Employees in Canada and US.

What You’ll Do Here:

• Salary Payroll Processing; On/Off Cycles (Hourly Back Up) Canadian and US
• Processing of Executive Compensation and ability to administer and validate Executive off cycles immediately upon request
• Reconcile payroll prior to transmission, run audit reports, and perform validation to ensure accurate and timely processing
• Resolve payroll processing errors and systematic issues
• Process Terminations & ROE issuance
• Process Garnishment orders
• Process recalls, reversals and voids
• Process Year End adjustments and perform validations
• Maintain key control and audit documentation
• Develop process efficiencies and ongoing process improvements
• Document all payroll processing procedures
• Exception reporting and troubleshooting
• Balancing semi-monthly and weekly payrolls – month end & year end
• Second level escalation for payroll & time transactions
• Liaison with ADP when required
• Respond to internal inquiries from HR and Management and work closely with HCM’s regarding employee data and payroll results
• Work with Payroll Accounting Team on GL variances due to payroll processing
• Support Year End activities
• Registration of payroll tax accounts
• Support employees with paystub and access issues
• Manage gross-up and shadow payrolls
• Assist with ad hoc projects and other administrative tasks as assigned

What You Bring to the Team:

• Completion of CPA payroll designation
• Strong Technical Skills is a must, the ability to decipher payroll processing errors, correct and resolve
• Demonstrated ability to analyze, and solve complex problems
• Ability to multi-task and work under extremely tight timelines
• Possess a high attention to detail, accuracy, and data integrity
• Proficient in Microsoft Office & Business Objects
• US and International payroll experience an asset
• Strong communication skills and organizational skills
• Ability to work both independently and as a team in a fast‑paced environment

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.