Payroll Manager

Allied Properties REIT; Toronto; On-site; CAD 90,000 - 110,000; Full time

Benefits offered by this job

Bonus program

Professional development

Volunteer day

Job summary

Allied Properties REIT is seeking a Senior Payroll Specialist to manage the full payroll process for 300+ employees across Canada using ADP Workforce Now. Reporting to the Director, People, you will ensure accuracy, confidentiality and compliance with federal and provincial legislation.

You will lead year-end activities, handle government remittances, and partner with HR and Finance on benefits, pensions, and payroll improvements.

Qualifications

• End-to-end payroll processing for multi-provincial Canada.
• Certified Payroll Manager designation or actively pursuing.
• Strong knowledge of Canadian payroll legislation, taxation, and year-end reporting.
• Experience administering employee benefits and RRSP retirement plans.
• Advanced proficiency in Microsoft Excel.

Responsibilities

• Process, review, audit, and reconcile bi-weekly payroll for employees across Canada using ADP Workforce Now (WFN).
• Ensure payroll, benefits, retirement plan, taxable benefits, and accounting transactions are processed accurately and within deadlines.
• Manage payroll-related government remittances and filings (source deductions, EHT, CNESST, WSIB, WorkSafeBC).
• Prepare, reconcile, and submit monthly, quarterly, and annual payroll reporting requirements.
• Lead year-end payroll activities: T4s, Relevé 1s, T4As and other statutory reporting.
• Serve as payroll subject matter expert on legislation, taxation, and retirement benefits.
• Conduct payroll audits and reconciliations for data integrity.
• Administer and reconcile employee taxable benefits, earnings, deductions, and pension contributions.
• Manage workers' compensation reporting and accounting entries across jurisdictions.
• Prepare and reconcile payroll journal entries with GL accounts.
• Collaborate with HR, Finance, Benefits providers and vendors on transactions and compliance.
• Lead payroll system enhancements and testing within ADP WFN and related systems.
• Analyze processes and implement improvements to increase efficiency and controls.

Skills

Payroll processing

Canadian payroll knowledge

End-to-end payroll

Confidentiality

Analytical skills

Attention to detail

Education

CPM designation (NPI)

Tools

ADP Workforce Now (WFN)

Job description

Allied is a leading owner-operator of distinctive urban workspace in Canada’s major cities. Our work is grounded in a clear purpose: to provide knowledge-based organizations with distinctive urban environments that support creativity, connectivity and human wellness.

Our vision is more expansive. We seek to make a continuous contribution to cities and culture that elevates and inspires the humanity in all of us. This vision informs how we operate, how we design and how we lead.

Real estate, for us, is not a passive investment. It is a profoundly human endeavour, one that must promote wellness, sustainability, diversity and creativity—today and for generations to come.

Allied is also a place to build a career of consequence. If you are looking for work that is thoughtful, tangible and enduring—work that contributes meaningfully to cities and the people who inhabit them, you will find purpose here.

For more information on Allied’s approach to city-building, visit our Insights page.

Purpose

Manage the full payroll process for all of Allied's employees across Canada. As a Senior Payroll Specialist, you will process, review, audit, and reconcile bi-weekly payroll for more than 300 employees across Alberta, British Columbia, Ontario, and Quebec using ADP Workforce Now (“WFN”), ensuring accuracy, confidentiality, and compliance with applicable federal and provincial legislation.

Reporting to the Director, People, you provide guidance on payroll legislation, taxation, benefits administration, retirement savings plans, and payroll best practices. You are highly motivated, detail-oriented, trustworthy, and discreet, with exceptional customer service, analytical, and problem-solving skills. You understand the importance of deadlines and take ownership of delivering accurate payroll and ensuring that employees are paid correctly and on time.

Responsibilities

Payroll

• Process, review, audit, and reconcile bi-weekly payroll for employees across Alberta, British Columbia, Ontario, and Quebec using ADP Workforce Now (WFN), ensuring accuracy, confidentiality, and compliance with federal and provincial legislation.
• Ensure payroll, benefits, retirement plan, taxable benefits, and accounting transactions are processed accurately and within established deadlines.
• Manage all payroll-related government remittances and filings, including source deductions, EHT, CNESST, WSIB, WorkSafeBC, and other provincial payroll obligations.
• Prepare, reconcile, and submit monthly, quarterly, and annual payroll reporting requirements, ensuring compliance with applicable regulatory requirements.
• Lead year-end payroll activities, including preparation, balancing, and distribution of T4s, Relevé 1s, T4As, and other statutory reporting documents.
• Serve as the organization's payroll subject matter expert, providing guidance on payroll legislation, taxation, retirement savings plan, benefits administration, and payroll best practices.
• Conduct payroll audits and reconciliations to ensure data integrity, identify discrepancies, and implement corrective actions as required.
• Administer and reconcile employee taxable benefits, earnings, deductions, garnishments, pension contributions, and group benefit programs.
• Manage monthly and quarterly workers' compensation reporting, reconciliations, and accounting entries for all applicable jurisdictions.
• Prepare, review, and reconcile payroll journal entries, ensuring accuracy, compliance, and alignment between payroll and ADP WFN general ledger accounts.
• Partner with Human Resources, Finance, Benefits providers, and external payroll vendors to support employee lifecycle transactions, system updates, and compliance initiatives.
• Lead payroll system enhancements, testing, and configuration changes within ADP Workforce Now and related systems.
• Analyze payroll processes and recommend improvements to increase efficiency, strengthen controls, enhance compliance, and improve the employee experience.
• Develop, maintain, and update payroll procedures, controls, and policy documentation to ensure consistency and operational excellence.
• Generate, analyze, and distribute regular and ad hoc payroll, workforce, and compliance reports to support business decision-making.
• Support internal and external audits by preparing documentation, reconciliations, and responding to audit inquiries.
• Act as an ambassador of Allied's culture and values, fostering a positive employee experience and maintaining the highest standards of professionalism, confidentiality, and integrity.
• This is an individual contributor role with no direct reports.
• Serve as the primary subject matter expert for all group benefits and retirement savings programs, providing guidance to employees, leaders, and internal stakeholders on plan provisions, eligibility, enrollments, and regulatory requirements.
• Administer and maintain employee group benefit and retirement programs ensuring accurate and timely enrollment, changes, and terminations.
• Reconcile monthly benefits and retirement plan invoices, investigate discrepancies, and ensure accurate accounting, payroll taxable benefits, and remittances.
• Process and audit bi-weekly RRSP and other retirement savings contribution files, ensuring accuracy, timeliness, and compliance with plan requirements.
• Support annual benefits and retirement plan activities, including plan renewals, audits, employee communications, regulatory reporting, and vendor governance.
• Identify opportunities to improve benefits and retirement administration processes, controls, reporting, and employee experience through continuous improvement initiatives.

Qualifications

Must have:

• Minimum 5-10 years of progressive payroll experience, including end-to-end processing of multi-provincial payrolls across Canada.
• Certified Payroll Manager (CPM) designation through the National Payroll Institute, or actively pursuing certification.
• Extensive knowledge of Canadian payroll legislation, employment standards, taxation, statutory remittances, and year-end reporting requirements, including Quebec payroll regulations.
• Strong experience administering employee benefits, retirement savings plans (RRSP/DPSP), taxable benefits, garnishments, and leave programs.
• Advanced knowledge of payroll systems, preferably ADP Workforce Now (WFN), including payroll processing, reporting, and system configuration.
• Experience preparing and reconciling payroll-related journal entries, general ledger accounts, government remittances, and payroll account reconciliations.
• Proven ability to manage year-end payroll activities, including T4s, Relevé 1s, T4As, and government reporting requirements.
• Strong analytical and problem-solving skills with the ability to identify discrepancies, conduct audits, and implement process improvements.
• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive employee and organizational information.
• Excellent organizational skills with the ability to manage multiple deadlines and priorities in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• intermediate proficiency in Microsoft Excel, including data analysis, reconciliation, reporting, and audit functions.

Would be an asset:

• Bilingual (French and English).
• Prior experience in real estate, property management, or a multi-location corporate environment is an asset.

$90,000 - $110,000 a year

Allied determines individual compensation by work location and other factors, including relevant experience, education and internal equity.

Note: The listed salary range does not reflect total compensation and rewards. We encourage all qualified candidates to apply.

This role is a current vacancy on the Allied team.

Total Rewards* and the Employee Experience

At Allied, total rewards are designed with the same perspective that shapes our operations. They are intended to support sustained contribution, creativity and a genuine sense of ownership in the work we do.

In practice, this includes:

• Shared financial success and an ownership mindset

Eligible employees participate in performance-based bonus programs and a retirement savings program, with the option to invest in traditional funds or Allied units. This approach aligns individual effort with Allied’s long-term performance and reinforces a sense of ownership at every level of the organization.

• Intentional presence and time off

In addition to vacation, employees receive six personal days and half-days before statutory holidays. Allied supports flexibility while maintaining a strong, in-person culture. This reflects how we collaborate most effectively and how we operate as a business.

• Health, wellbeing and support

Comprehensive, company-paid health benefits include vision and dental coverage, along with a healthcare spending account. An employee assistance program is available to provide confidential support when it is needed.

• Growth through leadership and exposure

Allied believes in leadership at every level. Employees are encouraged to contribute beyond the boundaries of their role, collaborate across disciplines and develop a broad understanding of the business. For those drawn to real estate, this includes uncommon exposure to how buildings, organizations and cities evolve through hands-on experience and shared responsibility.

• Professional development grounded in practice

Learning at Allied is both formal and experiential. Ongoing professional development and a mentorship program support growth through structured learning and day-to-day engagement with experienced colleagues across the organization.

• Purpose and connection beyond work

Each year, employees are provided with a paid volunteer day to contribute time and effort to a cause that is personally meaningful to them, reflecting our belief that contribution extends beyond the workplace.

If you are motivated by the role real estate plays in shaping cities and culture, and want your work to contribute to that effort, we encourage you to apply.

More insight into life at Allied, including our ESG and EDI initiatives, can be found in our annual ESG report.

*Temporary or contract roles may not qualify for all the benefits listed, and some roles may follow a modified total rewards structure. We will confirm what benefits you qualify for during the recruitment process.

Additional Information

We value human connection and experience. While Allied uses technology, including AI-enabled tools, to support administrative efficiency, all screening, assessment and hiring decisions are made by people.

We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background. Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenants, partners and communities. All qualified candidates are encouraged to apply.

We strive to provide an accessible recruitment experience and welcome reasonable accommodation requests at any stage of the recruitment process. Please reach out to [e-mail] if support is needed.

We look forward to receiving your application.