Payroll Clerk (Non-Profit)

Quantum Management Services Ltd.; Toronto; Hybrid; CAD 55,000 - 60,000; Full time

Benefits offered by this job

3 weeks of vacation

15 PTO days

Benefits & pension

Job summary

Quantum Management Services Ltd. is assisting a downtown Toronto nonprofit to recruit a Payroll Clerk. The role supports semi-monthly payroll for 200+ employees, reporting to Finance and working with HR to ensure policy compliance.

Hybrid work in Toronto, CAD 55k–60k salary, benefits and pension. Strong accuracy and discretion are essential. Responsibilities include full-cycle payroll, records maintenance, ROEs, year-end tasks, and HRIS data integrity, with proficiency in Excel and knowledge of

Qualifications

• Post-secondary diploma or degree; PCP certification preferred or equivalent experience.
• 1–2 years' payroll experience in a nonprofit or health-care setting.
• Strong knowledge of payroll legislation, employment standards and CRA regulations.
• Experience with HRIS/payroll systems; UltiPro is a plus.
• Proficiency in MS Office, especially Excel; strong analytical skills.

Responsibilities

• Process full-cycle semi-monthly payroll for salaried, contract, and hourly staff.
• Maintain payroll records and employee changes (promotions, terminations, adjustments).
• Reconcile and remit statutory deductions per regulations.
• Issue ROEs and respond to payroll inquiries.
• Assist year-end payroll procedures and reporting.
• Maintain payroll data in the HRIS and support reporting.

Skills

Analytical

Attention to detail

Communication

Discretion

Education

Post-secondary diploma or degree

PCP certification preferred

Tools

HRIS/Payroll systems

UltiPro

MS Excel

MS Office

Job description

Position: Payroll Clerk (Non-Profit)
Location: Toronto (Hybrid 3 days onsite)
Salary: $55,000 - $60,000
Perks: 3 weeks of vacation + 15 PTO days + benefits & pension
Job Posting Type: Permanent / Open Vacancy
Our client, a non-profit located in the downtown core, is seeking a Payroll Clerk to join their team! Reporting to the Manager, Finance, the Payroll Clerk is responsible for the integrity, accuracy, and timely processing of a semi-monthly payroll for 200+ employees. This role works closely with Finance and Human Resources to ensure compliance with legislation and internal policies while resolving payroll-related inquiries.

Key Responsibilities

• Process full-cycle semi-monthly payroll for salaried, contract, and hourly employees
• Maintain payroll records and employee changes (promotions, terminations, salary adjustments, etc.)
• Reconcile and remit statutory deductions in accordance with regulatory requirements
• Issue Records of Employment (ROEs) and respond to payroll inquiries
• Assist in completing year-end payroll procedures and reporting
• Maintain accurate payroll data within the HRIS
• Assist in the preparation of payroll reports, analyses, and variance reports
• Assist in ensuring accurate labour costing and allocation across cost centres
• Maintain payroll systems and support system upgrades as required

Qualifications

• Post-secondary diploma or degree; PCP certification preferred or equivalent experience
• Minimum 1-2 years' experience in payroll within a non-profit or health care environment
• Strong knowledge of payroll legislation, employment standards, and CRA regulations
• Experience with HRIS/payroll systems (UltiPro considered an asset)
• Proficiency in MS Office, particularly Excel
• Strong analytical skills and attention to detail
• Ability to manage confidential information with discretion
• Excellent communication skills and ability to meet tight deadlines

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.