Payroll Assistant

Aplin; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading financial services firm in Halifax is seeking a Payroll/Administrative Assistant to support their mortgage and real estate team. This hybrid role involves reviewing mortgage files for compliance, processing payroll, and providing administrative support. The ideal candidate has a high school diploma, relevant experience, and proficiency in Microsoft Office, especially Excel. The role offers competitive compensation and benefits, emphasizing a diverse and inclusive workplace.

Benefits

Base compensation plus annual bonus

Hybrid work (3 days in-office)

Health and dental benefits

Vacation

Qualifications

• 1+ year experience in compliance, payroll/operations, or administrative support.
• Experience in mortgage, real estate, or commission-based environments is a strong asset.

Responsibilities

• Review 40+ mortgage files per day for compliance.
• Support commission-based payroll entry and processing.
• Process recurring expenses and manual entries accurately.
• Provide administrative support to ensure smooth team operations.

Skills

Proficiency in Microsoft Office (advanced Excel skills)

Highly organized and detail-oriented

Ability to work efficiently in fast-paced environments

Education

High school diploma

Bachelor’s degree in Business, Finance, or related field

Tools

Scarlett Payroll

Google Workspace

Job description

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Join a leading financial services firm in Halifax! Our client, a top employer in the industry, is seeking a Payroll/Administrative Assistant to support their high-performing mortgage and real estate team. This is a permanent, hybrid role (3 days in-office).

Perks & Benefits:

• Compensation: Base+ annual bonus
• Hybrid work (3 days in-office) at the Client’s Halifax, NS office.
• Health and dental benefits
• Vacation

What You’ll Do:

• Review 40+ mortgage files per day for compliance with internal policies and federal regulations.
• Support commission-based payroll entry and processing using Scarlett Payroll.
• Process recurring expenses and manual expense entries accurately.
• Provide administrative support to ensure smooth team operations.

What We’re Looking For:

• High school diploma required; Bachelor’s degree in Business, Finance, or related field preferred.
• 1+ year experience in compliance, payroll/operations, or administrative support; experience in mortgage, real estate, or commission-based environments is a strong asset.
• Proficiency in Microsoft Office (advanced Excel skills); familiarity with Google Workspace and document management systems.
• Highly organized, detail-oriented, and able to work efficiently in a fast-paced, high-volume environment.

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.

To Apply for this Job Click Here