Payroll and Benefits Manager

KEV Group; Toronto; Hybrid; CAD 85,000 - 100,000; Full time

Benefits offered by this job

Competitive compensation

Professional development opportunities

Hybrid model with flexible working days

Flexible PTO with close to 4 weeks of vacation

Job summary

KEV Group in Toronto is looking for a Payroll & Benefits Manager to oversee the entire payroll and benefits function. The role involves full-cycle payroll processing for Canadian and US employees and managing benefits administration. Ideal candidates have over 5 years of payroll experience and deep fluency in payroll legislation.

Join us to support our mission of improving education through better systems and making a meaningful difference in the lives of schools and their communities.

Qualifications

• 5+ years of full-cycle payroll experience, US payroll experience is a plus.
• Demonstrated experience in managing group benefits programs.
• Deep understanding of payroll legislation and compliance standards across Canada.

Responsibilities

• Own end-to-end payroll processing for Canadian and US employees.
• Manage all benefits administration, including employee inquiries.
• Ensure compliance with payroll legislation, tax filings, and reporting obligations.

Skills

Full-cycle payroll experience

Benefits administration

Attention to detail

Empathetic communication

Proficient with payroll platforms

Education

PCP designation or equivalent

Tools

Rippling

Ceridian Dayforce

Job description

Who We Are

At KEV, we help school districts eliminate the school finance blind spot. Our platform gives district finance teams real-time visibility and traceability into every dollar collected at the school level—whether it’s cash, cheque, or digital. From field trips to fundraisers, we help them manage every dollar with confidence. More than 27,000 schools across North America trust KEV to manage over $8 billion annually. By unifying payments, accounting, and reporting, KEV simplifies life for bookkeepers, builds trust with parents, and gives finance leaders the oversight their current systems cannot. It is how we help schools stay compliant, reduce risk, and focus on what matters most, student success.

Backed by Five Arrows, the PE arm of Rothschild & Co., KEV is investing more than ever to support K‑12 in a world of tighter budgets, rising scrutiny, and fast‑changing tech. We’re headquartered in Toronto, with offices across North America. If you’re excited by the idea of building tech that protects schools, empowers finance teams, and improves education through better systems, KEV is the place for you.

About the Role

As Payroll & Benefits Manager, you’ll own the full payroll and benefits function at KEV—the engine that keeps our team paid accurately and on time, and ensures our total rewards programs are competitive, compliant, and meaningful. This is a hands‑on role for someone who takes personal pride in getting every number right, but who also thinks strategically about how payroll and benefits programs support talent retention and business growth.

You’ll be the go‑to expert for all things payroll and benefits across our Canadian and US employee populations, working closely with People & Culture, Finance, and our leadership team to build scalable, compliant, and people‑first programs. If you thrive at the intersection of precision and process—and want your work to directly support a mission‑driven company—this is the role for you.

The base salary range for this role is 85,000–100,000 CAD. Total compensation may also include bonus and benefits.

How You’ll Contribute

• Own end‑to‑end payroll processing for KEV’s Canadian and US employee populations—full-cycle, multi‑jurisdiction, on time and error‑free
• Manage all benefits administration: enrollment, renewals, vendor relationships, employee inquiries, and claims escalation
• Lead annual benefits renewals—benchmarking, carrier negotiations, and internal communications—in partnership with the VP, People & Culture
• Ensure compliance across payroll legislation, tax filings, and reporting obligations in all operating jurisdictions (including ROEs, T4s, W‑2s)
• Build and maintain payroll and benefits policies, documentation, and process guides that scale as KEV grows
• Partner with Finance on payroll reconciliation, accruals, and reporting to support month‑end close and annual audit requirements
• Serve as the primary employee resource for payroll and benefits questions—timely, clear, and empathetic responses every time
• Identify and champion improvements to payroll systems, workflows, and data integrity—automating where possible, reducing manual touchpoints
• Support People & Culture initiatives including compensation reviews, total rewards communications, and HRIS data management

Who You Are

• 5+ years of full‑cycle payroll experience in a multi‑jurisdiction Canadian environment; US payroll experience a significant asset
• PCP (Payroll Compliance Practitioner) designation or equivalent; CPM or active pursuit is an asset
• Demonstrated experience managing group benefits programs end‑to‑end—renewal cycles, carrier management, and employee education
• Deep fluency in payroll legislation, tax compliance, and employment standards across Canada; US federal/state knowledge a plus
• Proficient with a major payroll platform (Rippling and Stirling preferred, but experience in Ceridian Dayforce, ADP Workforce Now, or equivalent works as well) and confident in HRIS data management
• Exceptional attention to detail—you catch discrepancies before they become problems
• Clear, empathetic communicator who can explain complex payroll or benefits concepts to any audience without jargon
• Comfortable working in a fast‑moving, growth‑stage company where processes are still being built (not just inherited)
• High integrity—you understand that handling payroll data means handling people’s livelihoods, and you take that seriously

What We Offer

• Competitive compensation—fair, competitive pay
• Meaningful benefits—your well‑being matters, both at work and at home
• Retirement Savings Support—company‑matched programs, including RRSP matching in Canada and 401(k) contributions in the U.S.
• Professional development—ongoing learning, stretch opportunities, and continuing education, including KEV Academy for onboarding and skill‑building, plus KEV University, our online platform offering a wide range of courses
• Hybrid model—3 days in the office to collaborate and connect, with flexibility the rest of the week
• Flexible PTO—take the time you need to recharge with close to 4 weeks of vacation and a company‑wide holiday closure
• Office perks—fully stocked snack bar and occasional catered lunches—great conversations (and ideas) often start around good food

Why You’ll Love Working at KEV

• Make a real difference every day—your work supports children, parents, and schools across North America. We don’t just build software; we create solutions that simplify lives and strengthen communities.
• The KEV Way—innovation is a constant, with a guiding focus on how we help our schools and the students they serve.
• Grow with us—real opportunities to learn, develop, and shape your career as we scale fast.
• Work alongside excellence—collaborative, accountable teammates who treat each other with respect and humility.
• Celebrate community and culture—team‑building fun, customer voice sessions, monthly townhalls, and the KEVite Awards recognize top contributors.

This job description indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by an individual joining the KEV team in this or any other capacity.

KEV Group is pleased to accommodate individual needs in accordance with the Accessibility of Ontarians with Disabilities Act, 2005 (AODA), within our recruitment process. If you require accommodation at any time throughout the recruitment process, please speak with your recruiter.

KEV Group is an equal opportunity employer who agrees not to discriminate against any employee or job applicant because of race, color, religion, national origin, sex, physical or mental disability, or age.

KEV may use AI‑enabled tools to support components of our recruitment process. These tools are used to support human decision making. All hiring decisions are made by our People and Culture team in partnership with Hiring Managers.