Payroll and Benefits Assistant

Emterra Group; Oakville; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading sustainable service company is seeking a detail-oriented Payroll and Benefits Assistant in Oakville, Ontario. This role involves supporting payroll processing and ensuring compliance across units. The ideal candidate has a diploma in Payroll Administration and 1-2 years of relevant experience. Join us to impact the environment positively and work in a dynamic team focused on growth.

Benefits

Competitive wages

Comprehensive health benefits

Employee Assistance Program

Tuition reimbursement program

Qualifications

• Completion of a post-secondary diploma or certificate in Payroll Administration from a recognized institution is required for this role.
• 1–2 years of payroll experience in a high-volume, multi-location environment.
• Experience with payroll software such as Payworks, ADP, Ceridian, Dayforce, or similar platforms.

Responsibilities

• Assist with end-to-end payroll processing for multiple payroll cycles across various sites.
• Maintain and update employee payroll records, including new hires and terminations.
• Support the administration of payrolls and assist with benefit enrollments.

Skills

Attention to detail

Communication skills

Organizational skills

Payroll experience

Teamwork

Education

Post-secondary diploma in Payroll Administration

PCP certification

Tools

Microsoft Office

Payroll software (Payworks, ADP, etc.)

Job description

Who We Are

Emterra Groupis a dynamic, growth-oriented, and safety-focused group of companies. Our organization have been deemed to be an “essential service” by providingcollection and processing for recycling, organics, and waste that keep ourcommunities clean and safe. Withcustomer service and safety as our focus, we are looking for an energetic anddriven employee to support our growing company and play a crucial role in wastediversion and the circular economy. Emterra is proud to be recognized as one ofCanada’s Greenest Employers, a certified diverse supplier of the CanadianAboriginal and Minority Supplier Council (CAMSC) and the Canadian WomenBusiness Enterprise National Council (WBE).

Position Summary

We are seeking a detail-oriented and motivated Payroll and Benefits Assistant to join our dynamic team. In this role, you’ll be responsible for supporting the accurate and timely processing of multiple payrolls across various business units and locations—both unionized and non-unionized. You'll play a key part in ensuring payroll compliance, data integrity, and seamless employee support in a fast-paced, high-volume environment.

Key Responsibilities

• Assist with end-to-end payroll processing for multiple payroll cycles (bi-weekly, weekly, semi-monthly) across various sites.
• Maintain and update employee payroll records, including new hires, terminations, pay changes, and union dues.
• Support the administration of unionized payrolls, including interpreting collective agreements related to compensation.
• Assist in the preparation of Records of Employment (ROEs), T4s, and other statutory filings.
• Verify and reconcile timesheets and hours worked using time and attendance systems.
• Coordinate with HR and site managers to resolve payroll discrepancies and employee inquiries.
• Maintain strict confidentiality of payroll and employee data.
• Assist with benefit enrollments, deductions, and changes as needed.
• Support audits and reporting requirements for internal and external stakeholders.
• Contribute to continuous improvement of payroll processes and documentation.

Skills & Qualifications

• Completion of a post-secondary diploma or certificate in Payroll Administration from a recognized institution is required for this role.
• PCP (Payroll Compliance Practitioner) certification from the National Payroll Institute (formerly CPA), or currently enrolled, is an asset.
• 1–2 years of payroll experience in a high-volume, multi-location environment.
• Experience working with both union and non-union payrolls is an asset.
• Familiarity with interpreting collective agreements is an advantage.
• Proficient in Microsoft Office, especially Excel.
• Experience with payroll software such as Payworks, ADP, Ceridian, Dayforce, or similar platforms.
• Familiarity with time and attendance systems.
• High attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Strong organizational skills with the ability to manage multiple tasks and meet tight deadlines.
• Ability to work independently and as part of a team

Reasons to Apply, Stay and Grow with Emterra Group

• Opportunity to be part of one of Canada’sGreenest Employers!
• Competitive wages!
• Comprehensive health benefits(health, dental, and more depending on what you choose)!
• Employee Assistance Program,paid for by the company!
• Tuition reimbursement programand professional development support!
• Be part of an entrepreneurialorganization that wants to continue to learn and grow!
• Ability to have an impact andmake a change!

Are youready to jumpstart your career by joining one of Canada’s Greenest Employersand become part of the environmental solution? If so, apply now! We appreciate all applicants who apply howeveronly those who are qualified, will be contacted.

Emterra Groupis committed to maintaining an equitable, fair, anddiverse environment. Any applicants whohave a disability or require reasonable accommodation may speak directly withour dedicated Talent Acquisition and Recruitment Specialists. Reasonable accommodations will be assessed ona case-by-case basis.