Payroll and Benefits Administrator

Duke's Root Control, Inc.; Southwestern Ontario; On-site; CAD 75,000 - 80,000; Full time

Job summary

A leading environmental services provider is seeking a Payroll and Benefits Administrator to manage payroll processing and ensure compliance with labor laws. The ideal candidate will have experience in payroll processing, strong attention to detail, and exceptional communication skills. This is a full-time position based in Southwestern Ontario, offering competitive compensation and benefits.

Benefits

Medical, dental, and vision insurance options

Company-paid life and disability insurance

401K Retirement Savings Plan with company match

Career advancement opportunities

Employee discounts program

Qualifications

• Minimum of three years of payroll processing experience required.
• Strong knowledge of payroll processing laws.
• Experience with Davis-Bacon Act and prevailing wage payroll preferred.

Responsibilities

• Manage multi-state payroll processing for the organization.
• Prepare and submit certified payroll reports.
• Collaborate with HR and support employee relations issues.

Skills

Attention to detail

Problem-solving skills

Communication skills

Time management

HR knowledge

Education

Associate or Bachelor’s degree in related field

Payroll certification (FPC/CPP)

Tools

ADP Workforce Now

UKG

MS Office (Advanced Excel, Word, Outlook, Teams)

Job description

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Protect Communities. Preserve Infrastructure. Make an Impact!

Duke's is now seeking a driven and service-oriented Payroll and Benefits Administrator to join our corporate headquarters. This role is based in Elgin, IL, reports into Human Resources, and offers a collaborative, office-based work environment.

What You’ll Do:

Reporting to the HR Manager, you will manage multi-state payroll processing for the organization. In this role, you’ll ensure payroll and benefits are administered accurately and in compliance with federal, state, and local labor laws. Your knowledge of the Davis-Bacon Act, prevailing wage requirements, and certified payroll reporting will be essential to our operations. You thrive working with both people and numbers, and you’re committed to delivering outstanding customer service to employees across the company. You will:

• Process weekly payroll for up to 500 exempt, non-exempt, and commissioned employees nationally, ensuring accuracy and compliance with wage laws
• Verify employee classifications and wage determinations under prevailing wage laws
• Prepare and submit certified payroll reports as required by government agencies for prevailing wage payroll
• Maintain records of fringe benefits and wage rates for compliance audits
• Calculate complex pay scenarios (prevailing wage differentials, multi-state taxation, piece rates, monthly sales commissions, annual bonuses)
• Reconcile time and attendance, track, enter, and balance PTO and leaves, and research and resolve discrepancies with HR and Finance
• Process garnishments, child-support orders, employment verifications in compliance with regulations, unemployment responses, UI taxes
• Collaborate cross-functionally with HR and act as back up regarding employee relations issues
• Maintain compliance and record keeping, assist in annual audits related to benefits and payroll, and prepare necessary documentation
• Serve as a responsive point of contact for employee payroll questions, deductions, and benefits-related inquiries and concerns.
• Stay current on wage and hour laws, multi-state tax requirements, and certified payroll standards; proactively improve policies and workflows
• Other duties as assigned

Ready to start your adventure with us? Apply now if you have:

• Associate or bachelor’s degree in related field preferred; payroll certification preferred (FPC/CPP)
• Minimum of three (3) years of payroll processing experience required; Davis-Bacon Act and prevailing wage payroll strongly preferred
• Solid experience in HR and benefits administration preferred
• Exceptional attention to detail with strong follow up skills
• Working knowledge of ADP Workforce Now, UKG, or similar, including payroll processing
• Strong knowledge of payroll processing and laws; benefits administration knowledge preferred.
• Strong organization and time management skills
• Strong problem-solving skills
• Strong computer skills are required including MS Office (Advanced Excel, Word, Outlook, Teams), and ERP systems
• Strong oral and written communication skills
• Solid knowledge of HR laws regarding leaves, disability, and work comp is a plus!
• Ability to receive and process information in a professional, sensitive, confidential, and timely manner
• Ability and willingness to work overtime or weekends as necessary

Who We Are:

Duke's is a leading provider of environmental services for maintaining and improving the health of underground infrastructure for wastewater, stormwater, water, and utilities. For over 85 years, Duke’s has been trusted by more than 2,000 municipalities and customers to help provide continuity of service in a cost effective and safe manner. The Duke’s team of professionals apply innovative technology and experience to inspect, monitor, diagnose, and prescribe programs to prolong the life of existing underground infrastructure. Come grow with us!

Duke's is a Drug Free Workplace

Compensation:

$75,000 - 80,000/year, depending on experience

Location:

Onsite, in office

• Weekly paychecks
• Medical, dental, and vision Insurance options with HSA and FSA plans available
• Company-paid basic life, AD&D, and disability Insurance; supplemental options available for purchase
• Company-paid holidays and paid time off (PTO)
• Safe Harbor 401K Retirement Savings Plan with up to 4% company match and immediate vesting in company match
• Employee Assistance Program (EAP)
• Career advancement opportunities with access to online learning
• Employee discounts program

Duke's reserves the right to offer the selected candidate a salary or wage that's commensurate with the market, qualifications, experience, education, skills, training, certifications, and/or seniority.