Payroll Analyst - JWS (35hrs)

Halton District School Board; Burlington; On-site; CAD 71,000 - 85,000; Full time

Job summary

Halton District School Board is seeking an Analyst - Payroll/Pension to support biweekly payroll cycles, pension administration, and data management within the payroll system.

The role requires a post-secondary diploma in business/Accounting, plus payroll experience and PCP certification. The position allows up to 50% work-from-home, with a 35-hour week at the J.W. Singleton Education Centre.

Qualifications

• Post-secondary diploma in Business Administration/Accounting or bookkeeping.
• Two years payroll related experience.
• PCP - Payroll Compliance Professional.
• Microsoft Office (Excel, Word, Access).

Responsibilities

• Administers conditions of employment, updates payroll database, processes salary adjustments and leaves.
• Manages earnings and deductions within employee compensation packages.
• Performs full payroll cycle for biweekly payrolls for salary and hourly employees, in union and nonunion environments.
• Assists in year-end reporting for T4s and pensions.
• Calculates rates for pay and verifies payroll registers for accuracy.
• Trains new payroll analysts on payroll and pension processes.
• Maintains Payroll and Pension Employee Files.

Skills

Payroll processing

Microsoft Excel

Communication

Education

Post-secondary diploma in Business Administration/Accounting or bookkeeping

Tools

HRIS systems

Payroll software

OMERS portal

Job description

NOTICE OF MASS PERMANENT VACANCY

Position: Analyst - Payroll/Pension

Salary Range: Band 4 - $ 70,880.00 to $84,522

Location: Payroll Department, J.W. Singleton Education Centre

Work Schedule: 35 hours/week, 12 months a year

Effective Date: Thursday, October 1, 2026

Position Summary

Under the supervision of the Payroll Supervisor, the Payroll Analyst provides support to employees with regard to their pay and pension. This position is responsible for completing biweekly payroll cycles processing for specific employee groups, pension administration (Teachers’ Pension and OMERS) and updating and maintaining employee data in the payroll system. This role is responsible for the issuance of Record of Employments.

The HDSB follows a . In accordance with this Administrative Procedure and with the approval of the immediate supervisor, employees who work at HDSB administrative sites may work from home for up to 50% of their regularly scheduled hours. Work from Home arrangements may change based on the future needs of the Board.

Key Responsibilities

• Administers conditions of employment for a variety of staff, processing new hires, updating the payroll database, processing all salary adjustments, leaves and statutory pay
• Manages all facets of the earnings and deduction equation of an employee compensation package
• Processing the full cycle of biweekly payrolls for salary and hourly employees; in both union and nonunion environments in an accurate and in a timely manner
• Assist in the preparation of year end reporting with regards to T4’s and pension
• Compares the previous pay to the current pay for a set percentage difference
• Investigates differences and document rationale to ensure accuracy of the pay
• Generates reports from miscellaneous deducts (pay deducts, sick leave exhausted)
• Ensure accuracy of pension contribution data
• Manually calculate rates for each pay (i.e. EI, EI refund rate, CPP, tax, Summer Deferral, LTDI, union dues, pension contributions) and verifies pay register calculations on a sample employee to ensure rate accuracy
• Verifies calculations for employees on STIP leave
• Train new payroll analysts on all processes and procedures related to payroll and pension processing
• Documents payroll/pension procedures and processes
• Identifies and recommends efficiencies for payroll/pension procedures and processes
• Coordinates pension matters as they relate to an employee’s earning
• Responds to any inquiries from OMERS/TPP inquiries via pension websites
• Process new employees, Leave of absences and terminations
• Determines if employee has option to buy back time for absences (pay deducts, suspensions, SULP)
• Provide proof of Eligible Service in OMERS
• Ensures accurate data to pension providers by various reporting mechanisms
• Communicates verbally and through writing with other departments within the board, employees, and third party organizations
• Determines pension enrollment eligibility based on rules and regulations set out by OMERS and OTPP.
• Communicates with OMERS regarding enrolling staff, reporting absences and leaves, processing buy- backs, reporting disabilities, processing terminations, and retirement requests. Provide detailed calculations for pre-enrollment service for buy back purposes
• Communicates salary rates, contributions, service, leaves, absences, retirement service and re- employment, affecting employee pension, pension suspensions, and T4s
• Contacts Service Canada regularly regarding records of employment and pay detail
• Replies to any employee inquiries (email, phone, in person)
• Processes invoices related to overpayments, and manual cheques where required
• Maintains Payroll and Pension Employee Files

Qualifications

Minimum Requirements required:

• Post-secondary diploma in Business Administration/Accounting or bookkeeping
• Two years (2) of payroll related experience
• PCP - Payroll Compliance Professional
• Microsoft Office (Excel, Word, Access)

Preferred Requirements

• Four years (4) of job related experience, including familiarity with a unionized environment
• PCP - Payroll Compliance Professional and CHRP - Certified Human Resources Professional
• Familiarity with external payroll provider, HRIS systems, OMERS, Teachers’ Pension Plan and Service Canada

Applicants with a combination of equivalent experience education and experience may be considered.

Job Category

Management & Professionals - Job Code # 4067155

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants’ Apply To Education profile page.

Applicant Self Identification Questions

As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:

Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Requirements

Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, “Operation of Schools – General”) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:

• valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and
• granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities.

We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Dixon Mohammed - Manager, Recruitment, Selection and Staffing at .

Accommodation

Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.

Wellness

The HDSB is committed to providing a respectful and healthy work environment.