Payroll Administrator (WHCA) #2025-205

Groves Hospital & Foundation; Centre Wellington; On-site; CAD 60,000 - 80,000; Full time

Job summary

A healthcare organization in Centre Wellington is looking for a full-time Payroll Administrator responsible for payroll administration and ensuring compliance with legislation. The ideal candidate has at least two years of payroll experience, strong customer service skills, and proficiency in MS Office. Join a supportive team focused on delivering high-quality service while managing multiple payroll accounts.

Qualifications

• Minimum two years recent payroll and benefit experience.
• Comprehensive knowledge of payroll related legislation.
• Knowledge of general accounting and familiarity with general ledger reconciliations.

Responsibilities

• Provide administration of multiple payroll and remittance accounts.
• Act as a resource to internal departments for payroll matters.
• Complete, reconcile, and submit payroll remittances to the Government.

Skills

Experience processing biweekly payroll cycle

Strong customer service orientation

Proficiency in MS Office

Communication skills across all levels

Ability to multi-task

Education

Certified Payroll Compliance Practitioner certification

Job description

WELLINGTON HEALTH CARE ALLIANCE

Job Posting #2025-205

The Wellington Health Care Alliance (WHCA) is currently accepting applications for a full-time Payroll Administrator. The Payroll Administrator is primarily responsible for payroll administration for unionized and non‑union employees. The position ensures compliance with payroll related legislation and pay requirements set out in the union contracts.

We are

• Three rural Hospitals + one integrated management team = Wellington Health Care Alliance
• Located in Wellington County where staff have the luxury of choosing to live in either a rural or urban setting

What we offer

• A full‑time Payroll Administrator position available
• An open mind for new ideas and methodologies
• A team‑based/supportive approach to work

Requirements

• Experience processing biweekly payroll cycle
• Experience recording payroll transactions, including accurate preparation, verification, data entry, printing and transmitting of all data relative to payroll
• Prepared and reconciled government and payroll related remittances and annual reporting
• Demonstrated experience of developing, processing, verifying and problem solving reports
• Minimum two (2) years recent payroll and benefit experience
• Comprehensive knowledge of payroll related legislation
• Knowledge of general accounting and familiarity with general ledger reconciliations
• Must have a strong customer service orientation
• Proficiency in MS Office
• A Certified Payroll Compliance Practitioner certification through the Canadian Payroll Association or enrollment in the program
• Proven interpersonal and communications skills across all levels of the organization with a customer service focus
• Proven ability to effectively multi‑task and produce accurate work in a fast‑paced deadline‑driven environment
• Experience processing payroll in a unionized environment would be an asset

Responsibilities

• Provide administration of multiple payroll and remittance accounts in compliance with legislated policies and procedures
• Act as a resource to internal departments for payroll matters
• Calculate and provide retro‑active payments, vacation payments, Workplace Safety and Insurance Board (WSIB) loans, and sub‑plan calculations
• Process annual salary and merit increases
• Monitor, audit, and maintain all LOA’s in compliance with Collective Agreements
• Monitor and resolve problems in each payroll cycle and follow‑up with Employees, Supervisors, Managers, Finance team
• Complete, reconcile, and submit payroll remittances to the Government and other agencies
• Reconcile year‑end accounts with Receiver General, Employee Health Tax (EHT), WSIB, and HOOPP.
• Issue Records of Employment (ROE’s), pay advices, and T4’s
• Audit payroll coding, adjustments, payouts, retro calculations, and withholdings
• Perform administrative duties including filing, data entry, ad‑hoc reporting and other duties as assigned

Additional Qualifications

• Satisfactory performance and attendance required
• Satisfactory reference checks required prior to start date
• Must provide a Police Vulnerable Sector Check
• Must complete a Pre‑Employment Health Assessment

Hours of Work: 37.5 hours per week

Salary: $39.59 - $46.32 per hour

Location: Your home office site will be located at Groves Memorial Community Hospital. Travel may be required to our sites in Palmerston and Mount Forest, so a valid driver’s license and reliable vehicle is required.

Submit your cover letter and resume on BambooHR at the following link: https://whca.bamboohr.com/jobs/ by 4:00 pm on November 18, 2025.

INTERNAL applicants please apply with your work email address. EXTERNAL applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.

Wellington Health Care Alliance strives to create a respectful, accessible and inclusive work environment. Upon individual request, the hospital will endeavour to remove any barrier to the hiring process to accommodate those candidates with disabilities.

Wellington Health Care Alliance is committed to providing and fostering a safe, healthy and respectful workplace for all employees, free from violence and harassment.