Payroll Administrator, Permanent Full Time Position

Algonquin and Lakeshore Catholic District School Board; Greater Napanee; On-site; CAD 60,000 - 80,000; Full time

Job summary

A local school board in Greater Napanee is seeking a Payroll Administrator for a permanent full-time position. The role involves overseeing payroll operations, ensuring compliance with legislation, and assisting staff with compensation queries. Candidates should have a background in finance or business, with payroll processing experience preferred. This position offers a competitive salary and a hybrid work environment.

Benefits

Extensive health, drug, vision, and dental benefits

OMERS Pension Plan

Employee and Family Assistance Program

Ongoing learning and career growth

Qualifications

• Minimum of three years of work experience in payroll processing.
• Experience with Pension Plan administration would be an asset.
• Ability to compile and analyze payroll data for processing and reporting.

Responsibilities

• Responsible for the administration and preparation of payroll for employees.
• Participate in all elements of the payroll cycle including pension administration.
• Communicates with board staff to answer queries related to compensation.

Skills

MS Office proficiency (especially Excel)

Organizational skills

Analytical skills

Problem-solving skills

Customer service skills

Education

Post-secondary education in finance or business administration

Payroll Compliance Professional Certification

Tools

Computerized payroll systems

Job description

Job Opportunity

At the Algonquin and Lakeshore Catholic District School Board, we are guided by a strong system of values that promote dignity and respect for every individual. We believe diversity makes us stronger and are committed to removing barriers and creating a workplace that is inclusive and welcoming to people of all backgrounds, cultures, genders, and abilities.

Position and Details

Job Title: Payroll Administrator, Permanent Full Time Position

Job Posting Number: CUPE#2526-040-PA

Eligibility: This position is open to all applicants.

Hourly Rate: $28.06 - $32.30 per hour

Closing Date: November 7, 2025, 4:00pm

Full Time Equivalent: 1.0 FTE

Assignment: Effective immediately. Working 7 hours per day, 5 days per week.

Site and Location: Board Office, Napanee

About the ALCDSB

The Algonquin and Lakeshore Catholic District School Board serves approximately 12,000 students, employs over 1,400 full-time equivalent staff, and covers a geographical area of more than 16,000 square kilometers. The ALCDSB builds faith-filled learning communities where each member is loved, inspired, and successful.

Position Summary

Reporting to the Manager – Payroll Services and working collaboratively with Payroll & Human Resources, the Payroll Administrator is responsible for the administration and preparation of payroll for employees of the Board. The position will participate in all elements of the payroll cycle including processing of employee pension administration and administration of sick leave and associated reporting, in addition to ensuring that all statutory requirements are met for payroll processing in a timely and accurate manner. The Payroll Administrator communicates regularly with board staff to answer queries related to their compensation.

Qualifications

• Completion of post-secondary education in finance or business administration
• Minimum of three years of work experience in payroll processing, preferably in the public sector
• National Payroll Institute – Payroll Compliance Professional Certification preferred
• Demonstrated skills and proficient usage of MS Office (in particular Excel, One Note, Planner and Word)
• Experience using computerized payroll systems and database query applications
• Ability to compile and analyze payroll data for processing and reporting
• Demonstrated organizational, mathematical, analytical and problem-solving skill
• Payroll accounting experience would be an asset
• Working knowledge of Payroll Legislation pertaining to Canada Revenue Agency and The Employment Standards Act
• Experience with Pension Plan administration would be an asset
• Ability to analyze, interpret and execute complex provisions inherent to numerous contractual and Labor agreements
• Excellent written, verbal and interpersonal skills
• Strong customer service skills
• Must be able to deal in a confidential and discreet manner with both employees and outside agencies
• Contributes to team effort by accomplishing related results in a dynamitic environment
• Capable of accurate and detailed work under pressure while adhering to stringent timelines

The Board is seeking candidates who demonstrate the following core competencies:

Core Competencies

Communication

Shares and receives information and ideas in a variety of ways and adapts to the needs of the audience to ensure the message is understood.

Innovation

Creates, develops and implements new processes or services with the aim of improving the learning community for all.

Interpersonal Relations

Displays characteristics and personal attributes that enhance communication and interactions. Establishes and maintains harmonious professional relationships by demonstrating respect and sensitivity to all.

Leadership

Motivates groups of people, while maximizing the efforts of others to achieve a common goal.

Planning and Organization

Plans, organizes and coordinates time, resources and tools to meet established goals.

Professional Integrity

Models strong ethical or moral principles and always follows them, regardless of who is present.

System Thinking

Sees, acknowledges and contributes to the shared mission and vision of the Board. Approaches all work done within ALCDSB as being part of a larger system that is inter-related with strategic plans. Understands that work done in one part of ALCDSB impacts a variety of groups inside and outside of the Board.

What we offer

• Extensive benefits; health, drug, vision, and dental
• OMERS Pension Plan
• Employee and Family Assistance Program
• Staff Wellness resources
• Ongoing learning and career growth
• Hybrid work environment, with the opportunity for up to two remote workdays

Application and Requirements

Applicants will only be accepted through Apply to Education.

As a condition of employment, the successful candidate must provide a Criminal Background Check CBC with vulnerable sector screening current within six months of date of hire.

In compliance with the Accessibility for Ontarians with Disabilities Act AODA we will make the necessary accommodations for applicants who require accommodations. Please contact the Human Resources Department by email [e-mail] to make an accommodation request.

All information received relating to a candidate's required accommodation will be addressed confidentially by Human Resources.

While we thank all those who have applied, only those candidates selected for an interview will be contacted.