Payroll Administrator

Lush; Vancouver; Hybrid; CAD 55,000 - 60,000; Full time

Job summary

A well-known cosmetics company based in Vancouver is seeking a Payroll Specialist to maintain payroll information and ensure compliance with labor laws. Candidates should have at least 2 years of payroll experience, strong analytical skills, and proficiency in payroll systems. This hybrid role offers a competitive salary range of CAD 55,000—60,000 and fosters a diverse and inclusive company culture.

Benefits

Competitive salary

Diverse and inclusive workplace

Employee ownership program

Qualifications

• Minimum 2 years' experience in payroll.
• Ability to handle confidential information professionally.
• Experience in processing various forms of compensation.

Responsibilities

• Maintain payroll information and processing.
• Resolve payroll discrepancies through analysis.
• Assist in monthly and quarterly payroll calculations.

Skills

Payroll systems knowledge (ADP WFN preferred)

Detail-oriented

Analytical thinking

Effective communication

Customer service focus

Education

Post-Secondary education in Accounting, Business or Finance

PCP designation or working towards designation

Tools

MS Excel

MS Word

Job description

RESPONSIBILITIES

• Maintain payroll information by collecting, calculating and entering data into payroll system (ADP WFN) as well as retrieving data when necessary;
• Process new hires and onboarding of new employees and termination; review accuracy and completeness of the information received and investigate / follow up on any anomalies and discrepancies;
• Assist in ensuring accurate tracking of vacation and sick balances;
• Respond to inquires and requests in payroll ticketing system;
• Assist with monthly, quarterly and year end calculations and reports;
• Resolve payroll discrepancies by collecting and analyzing information and interacting with various departments, managers and employees;
• Maintain payroll operations by following policies and procedures and reporting needed changes;
• Maintain employee confidence and protect payroll operations by keeping information confidential;
• Communicate with leaders, employees, colleagues and service providers in a professional manner;
• Process ad hoc requests as assigned and support senior team members in tasks as assigned;
• Respond and fulfil requests for employment verifications, Service Canada requests, WCB and wage garnishment requests;
• Maintain detailed records and documentation of payroll functions for audit purpose, in accordance with statutory requirements;
• Maintains a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance;
• Research discrepancies of payroll information and / or documentation (e.g. timesheets, leave forms, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.

QUALIFICATIONS

Required

• Minimum 2 years' of recent payroll experience or an equivalent combination of education and related experience
• Experience and good working knowledge of payroll systems (ADP WFN preferred), internal controls and management
• Experience in processing of hourly timesheets, salaries, bonuses and other forms of compensation
• Ability to prepare ad hoc reports using MS Excel (intermediate level preferred)
• Intermediate proficiency in MS Excel and MS Word
• Must be able to handle confidential information in an ethical and professional manner
• Sound analytical thinking, planning, prioritization and execution skills
• Effective attention to detail and a high degree of accuracy
• Ability to respond appropriately in pressure situations with a calm and steady demeanor
• Ability to effectively communicate both verbally and in writing
• Strong customer service focus, work ethic and positive team attitude
• Knowledge of legal and regulatory compliance and procedures including labor laws and employment standards in all jurisdictions in which LUSH operates

Preferred

• PCP designation or actively working towards designation
• Post-Secondary education in Accounting, Business or Finance is preferred or combination of education and work experience

Job Type

Hybrid Position

Job Location

Vancouver, British Columbia, Canada

Recruitment Process Overview

Thriving with a diverse company culture, celebrating the uniqueness of our staff and committed to inclusion. We are proud to be an equal opportunity employer.

We thank all interested applicants; however, only qualified candidates will be contacted.

We’re 10% Employee Owned - all colleagues play a role in protecting our ethics, our independence , contributing ideas for the future and share in the rewards of success when the company is doing well.

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Base Salary Range

$55,000—$60,000 CAD

Base salary range is determined based on Vancouver market assessment. May vary depending on location of the successful candidate