Payroll Administrator

General Dynamics Mission Systems–Canada; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading defense technology organization in Ottawa is seeking an intermediate Payroll Administrator to join their corporate Payroll team. The role requires experience in payroll processing, strong Excel skills, and the ability to manage multiple tasks. This position offers a hybrid work environment, combining both remote and on-site responsibilities. Successful candidates will possess excellent communication skills and a solid understanding of payroll systems. This is an opportunity to make a critical impact in a dynamic environment.

Benefits

Flexible work schedule

Professional development resources

Health and dental coverage

Qualifications

• 2+ years’ payroll experience, preferably in an Oracle environment.
• Advanced skills in Microsoft Excel are essential.
• Proficient in payroll software and procedures.

Responsibilities

• Provide payroll support, including data entry and reconciliation.
• Produce biweekly payroll and assist with payroll-related inquiries.
• Administer and distribute payroll reports as instructed.

Skills

Payroll experience

Microsoft Excel skills

Critical thinking

Customer service experience

Organizational skills

Attention to detail

Communication skills

Education

College degree in Business Administration or related field

PCP certification with the National Payroll Institute

Tools

Oracle Time & Labour

ADP Workforce Now

Job description

At General Dynamics Mission Systems–Canada, our focus extends beyond engineering technology solutions—we are dedicated to cultivating careers. If you seek a purpose-driven career solving some of the world’s most critical problems, alongside some of the brightest engineering minds, your application is welcome. Join a community where your unique perspective propels innovation.

Why Join Us?

• Flexible Work Environment: We have On-site and Hybrid positions, this is often dependent on the nature of your role. We offer a variety of options for your work schedule which includes compressed work week options, flexible start times and shut down periods.
• Professional Development: We offer a number of resources and support to help develop your professional toolkit! You should anticipate regular progress reviews as well as access to educational assistance, professional designations and certification support, training and more!
• Total Rewards: Consider it covered—health, dental, and beyond. Early access to a pension plan with various perks to acknowledge your contributions to the organization.

Job Description

General Dynamics Mission Systems–Canada is currently hiring an intermediate Payroll Administrator to join our corporate Payroll team. We are looking for someone who thrives in a dynamic environment, has a strong sense of initiative, and demonstrates effective communication with both stakeholders and colleagues. This position follows a hybrid working model, combining home and on-site work.

The role involves day-to-day payroll support, including data entry, timecard reconciliation, and assisting both the Payroll Team and employees with operational tasks. Candidates should have a working knowledge of payroll systems and experience with basic payroll automation.

In this role, you will be responsible for producing the biweekly payroll (Oracle Time & Labour and ADP Workforce Now) and performing activities that may include:

• Answering inquiries from employees
• Processing payroll for union and non-union employees, both hourly and salaried
• Performing labour edits and weekly/bi-weekly payroll processing
• Assisting with payroll year-end filings
• Resolving payroll processing issues as needed
• Supporting ad-hoc reporting
• Administering Oracle Time & Labour and ADP Workforce Now systems
• Processing new hires and terminations, including pay, bank information, tax credits, vacation pay, severance, Records of Employment, and other changes/updates
• Assisting with Record of Employment submissions
• Supporting employee record adjustments, corrections, incentives, and bonus processing
• Administering and distributing reports as instructed
• Communicating with employees and managers regarding timesheet submissions and approvals
• Delivering instruction and training to employees on payroll systems, including timesheet entry and online pay statement access
• Collecting and entering data into spreadsheets and the payroll system
• Building and running custom reports
• Preparing journal vouchers for payroll, labour, and accruals (both system and manual)
• Assisting with reconciliation of payroll-related general ledger accounts
• Processing payments to internal and external organizations (e.g., WSIB, family support)
• Supporting provincial workers’ compensation payments and returns
• Maintaining payroll records and storage for auditing purposes
• Assisting with T4/T4A processing
• Conducting database queries and generating reports
• Staying up to date with relevant legislation, including the Income Tax Act and Employment Standards Act

Qualifications

• 2+ years’ payroll experience (Oracle environment an asset)
• Advanced Microsoft Excel skills
• Strong critical thinking and problem-solving for payroll inquiries
• Familiar with T4 processing and other government forms
• Customer service experience
• Proficient with payroll software and accounting for payroll transactions
• Quick learner with new systems
• Highly organized with strong attention to detail
• Ability to prioritize tasks, meet deadlines, and work independently
• Excellent communication and decision-making skills
• Payroll certification and/or membership in the National Payroll Institute is desired

Education

• College degree in Business Administration or related field (or equivalent)
• PCP certification with the National Payroll Institute is desired

It is a requirement that General Dynamics Mission Systems-Canada be registered with the Canadian Controlled Goods program and that all of its workforce be security assessed. Successful applicants must meet all applicable security requirements, including but not limited to the ability to obtain and maintain a Canadian government security clearance. Applicants may be required to meet additional security requirements in order to gain access to technical data, classified areas or information that is subject to international regulations. You must be eligible to work in Canada.

Additional Information

We believe the unique contributions of each of our colleagues are key in our ability to drive innovation. By fostering a culture of belonging, encouraging idea sharing at all levels, and reinforcing the very real impact of what we do, we offer an environment where everyone can take pride in their work. We respect diverse opinions, and value the lived experiences each and every one of us bring to our workplace. If you require accommodation during any stage of the application process, please contact Human Resources via [e-mail].