Payroll Administrator

Randstad Canada; Mississauga; On-site; CAD 42,000 - 46,000; Full time

Job summary

CIMT College is seeking an administrative assistant to support the campus manager and frontline operations. You will greet visitors, direct inquiries, and provide information in person and by phone.

Hours are Monday to Friday, 8:45am to 6pm, with occasional weekends. The role emphasizes multitasking, independent work, and teamwork within an administrative setting.

Qualifications

• Completion of secondary school is required.
• 3-5 years of experience in a responsible administrative support role, preferably in education.

Responsibilities

• Front Desk Administration and greeting visitors.
• Directing people to appropriate contacts or services.
• Provide general information in person and by phone.
• Handle inquiries, schedule, and coordination with campus staff.
• Assist in maintaining student records and filing systems.
• Support Campus Manager and Testing Center administration.

Skills

Communication

Customer service

Independence

Teamwork

Flexibility

MS Office

Education

High school diploma

Tools

Microsoft Office

Job description

Job Summary

Assist the campus manager in smooth functioning of the campus by providing administrative support to visitors, students, instructors and other staff of CIMT College. Responsible for the Front Desk Administration, Greeting people coming into Campus, directing them to the appropriate contacts or services, providing general information in person and by phone.

Working Hours-Mon to Fri 8:45am to 6pm and Weekends occasionally

Education and Experience

Completion of secondary school required.

3-5 years experience in a responsible administrative support role preferably in education setting

Experience in a Career College is preferred

Strong ability to multi-task is required

Skills

Excellent Communication and Customer Services skills

Involvement working independently and in an administration team

Flexible - ability to adapt to changes

Flexible to work in schedules as assigned by the Campus Manager

Knowledge and hands on experience of Microsoft Office Suite is must

Duties and Responsibilities reflective but not all inclusive

Customer Service

Making sure that all the incoming calls are answered and directed in an efficient manner.

Resolving student concerns related to schedules, fee payments, etc. along with the Campus Manager

Assisting the students with regards to schedules and coordinating with Scheduling department to make sure the students are able to complete their course/program as per the expected completion date

Administration

Set up and maintain manual and computerized information filing systems (student files)

Effectively maintaining student records and record management

Administering the candidates for Testing Centers

Assist in smooth functioning of the institute in the evenings and weekends and in Campus Manager’s absence

Order office supplies and maintain inventory

Determine and establish office procedures

Open and Close the campus as required

May compile data, statistics and other info to support Campus Manager

Any additional tasks assigned by the Campus Manager

Compliance and Regulatory

Adhere to all CIMT College Policies and Procedures

Comply with all regulatory standards as set out by the Ministry of Training for Colleges and Universities, and the OCC Act, 2005

Base Pay Rate- CAD $20/hr-$22/hr

Accessibility and Equal Employment Opportunity statement

CIMT college is an equal opportunity employer and is committed to fostering a diverse, inclusive, and accessible work environment. We value the unique skills and experiences each individual brings. We are pleased to consider all qualified applicants for employment regardless of, in particular, race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or other legally protected factors.

CIMT College is committed to providing equal workplace opportunities and an inclusive environment for all candidates and current employees. We believe and support barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require an accommodation (including, but not limited to, the application process, the interview location etc.) during the hiring process, please email our Human Resources department at [e-mail] for further assistance and information.

We thank all applicants in advance for their interest in this position. However, only those selected for an interview will be contacted by the Talent Acquisition Team

Mon to Fri -8:45am to 6pm and occasionally weekends
Max 40 hrs/week