Payroll Administrator

Calgary Co-op; Calgary; On-site; CAD 50,000 - 60,000; Full time

Job summary

A large retail co-operative in Calgary is seeking a Payroll Administrator to manage payroll processes, ensure compliance with relevant legislation, and respond to inquiries. The ideal candidate will have a PCP designation and strong communication skills, along with proficiency in Oracle Fusion Cloud Payroll. This role offers opportunities for growth and professional development in a supportive team environment.

Benefits

Attractive compensation and benefits plan

Industry-leading pension plan

Scholarship program

Career development programs

Qualifications

• Success in maintaining payroll accuracy and adherence to deadlines.
• Ability to execute payroll runs according to statutory and organizational requirements.
• Experience in reconciling payroll transactions and resolving discrepancies.

Responsibilities

• Process and maintain accurate payroll information.
• Execute payroll runs and ensure compliance.
• Reconcile payroll transactions and general ledger accounts.
• Prepare payroll-related journal entries.
• Respond to payroll-related inquiries from employees.

Skills

Knowledge of payroll legislation in Alberta and Saskatchewan

Strong communication skills

Analytical and problem-solving skills

Proficiency in Microsoft Excel and Word

Education

Grade 12 and Payroll Compliance Practitioner (PCP) designation

Minimum 1 year of computerized payroll experience

Tools

Oracle Fusion Cloud Payroll

WorkForce Ready

Job description

Calgary Co-op is seeking a Payroll Administrator to become a member of our co-operative team. Reporting to the Payroll Supervisor, the successful candidate will be accountable for producing accurate and timely payroll information, complying with all government and collective agreement requirements, and communicating effectively with all related parties. This position requires a high level of attention to detail to ensure the accuracy of payroll and adherence to strict deadlines at certain times in the payroll cycle.

Responsibilities

• Process and maintain accurate payroll information, including timecards, new hires, terminations, pay changes, retroactive adjustments, and direct deposits.
• Execute payroll runs within established schedules, ensuring compliance with all statutory and organizational requirements.
• Reconcile payroll transactions, general ledger accounts, and year-to-date totals, investigating and resolving discrepancies promptly.
• Develop and maintain spreadsheets, perform data imports / exports, and ensure accuracy of payroll and accounting system information.
• Prepare and post journal entries for payroll-related transactions, including currency and statistical adjustments.
• Process employee terminations, including final pay, Records of Employment, and benefits cancellations.
• Prepare cheque requests as needed.
• Maintain accurate records of employee benefits, pension plan enrollments, additions, deletions, and adjustments.
• Respond to payroll-related inquiries from employees, managers, and external agencies in a timely and accurate manner.
• Assist with preparing, issuing, and tracking T4 slips and replacements, ensuring accuracy and compliance.
• Distribute payroll reports and registers, maintaining confidentiality of sensitive information.
• Collaborate with required internal stakeholders to support payroll system updates, testing, and process improvements.
• Identify opportunities to improve payroll processes, workflows, and reporting accuracy.
• Participate in the development and action of yearly competency performance work plan(s) and development action plan(s).
• Provide leadership in the areas of Health, Safety and Environment (HSE), including participate in HSE activities, ensuring employees are knowledgeable about and comply with HSE policies, procedures and legislation, assist in identifying unhealthy, unsafe situations and ensure corrective action is taken.

Qualification & Experience requirements

• Successful completion of Grade 12 and Payroll Compliance Practitioner (PCP) designation, or equivalent combination of education and experience.
• Knowledge of payroll legislation in both Alberta and Saskatchewan, statutory deductions, and collective agreements.
• Experience with Oracle Fusion Cloud Payroll and WorkForce Ready.
• Minimum 1 year of computerized payroll experience.
• Proficiency in Microsoft Excel and Word.
• Strong communication, organizational skills, and ability to maintain confidentiality.
• Strong analytical and problem-solving skills.

Benefits & Perks

Calgary Co-op takes pride in providing more than just an attractive compensation and benefits plan, as well as an industry-leading pension plan and recognition program. We offer discounts, social committee events, scholarship program and more.

We also offer excellent opportunities for increasing levels of responsibility, personal and professional growth, along with a full range of retail training, career development and management development programs to enhance your career.

If you meet the above qualifications and are interested in this career opportunity, please apply in confidence, stating qualifications.

About Calgary Co-op

Owned by members, Calgary Co-op is one of the largest retail co-operatives in North America. We have locations in Calgary, Airdrie, Cochrane, High River, Okotoks and Strathmore include : food centres, pharmacies, gas stations, car washes, home health care centres, wine, spirits and beer locations, and cannabis stores. We also own and operate Community Natural Foods. With over 425,000 members, 3,850 employees, assets of $689 million and annual sales of $1.3 billion, Calgary Co-op is committed to delivering an exceptional customer experience through inspired team members.

We thank all applicants for their interest; however only those applicants considered for an interview will be contacted.