Payroll & Accounting Associate

Skin Vitality Medical Clinic; Ajax; On-site; CAD 50,000 - 65,000; Full time

Job summary

A healthcare organization in Ajax is seeking an Accounting Associate to support payroll and accounts receivable functions. Responsibilities include accurate bi-weekly payroll processing, generating customer invoices, and maintaining financial records. Ideal candidates will have 2–4 years of accounting experience and knowledge of Canadian payroll regulations. Strong organizational and communication skills are essential. This role offers an opportunity to work in a dynamic environment focused on ensuring financial accuracy.

Qualifications

• 2–4 years of experience in accounting, especially in payroll and accounts receivable.
• Knowledge of Canadian payroll regulations.
• Proficiency in accounting software.

Responsibilities

• Prepare and process bi-weekly or semi-monthly payroll for all employees.
• Generate customer invoices and record payments.
• Reconcile accounts receivable sub-ledger monthly.

Skills

Attention to detail

Time management

Communication skills

Customer service

Organizational skills

Education

Post-secondary education in Accounting or Finance

Tools

ADP

Microsoft Excel

Job description

Accounting Associate

The Accounting Associate supports the finance department with day-to-day accounting functions, with a primary emphasis on payroll administration and accounting. This role ensures accurate financial records, timely payroll processing, proper cash application, and smooth communication with employees, clients, and internal teams. The ideal candidate is detail-oriented, organized, and able to work in a fast-paced environment with strict deadlines.

Payroll Administration

• Prepare, process, and reconcile bi-weekly or semi-monthly payroll for all employees.
• Verify timesheets, commissions, bonuses, deductions, vacation, and leave balances.
• Maintain payroll records and ensure compliance with employment standards and CRA regulations.
• Review payroll reports for accuracy and investigate discrepancies.
• Coordinate new hire setup, terminations, ROEs, changes to compensation, and benefits deductions.
• Respond to employee payroll inquiries promptly and professionally.
• Support year-end payroll tasks, including T4/T4A preparation and reporting.

Accounts Receivable

• Generate customer invoices, statements, and billing summaries.
• Record incoming payments and apply them against outstanding receivables.
• Reconcile AR sub-ledger to the general ledger each month.
• Monitor aging reports and follow up on overdue accounts.
• Communicate with customers regarding billing issues, payment plans, or disputes.
• Assist with credit checks, credit limits, and account setup for new clients.
• Produce weekly or monthly AR reports and KPIs for management.

Qualifications

• Post-secondary education in Accounting, Finance, or a related field.
• 2–4 years of experience in accounting, with strong exposure to payroll and accounts receivable.
• Knowledge of Canadian payroll regulations and payroll systems (ADP)
• Proficiency in accounting software and Microsoft Excel.
• Strong understanding of general accounting principles and financial processes.
• High accuracy, attention to detail, and strong organizational skills.
• Excellent communication and customer-service skills.
• Ability to manage confidential information with discretion.