Patient Service Coordinator

Canadian Orthodontic Partners; Summerside; On-site; CAD 80,000 - 100,000; Full time

Job summary

A dental care provider in Summerside is looking for a Patient Service Coordinator to enhance patient experiences. Responsibilities include greeting patients, managing appointments, and processing payments. Candidates should have strong customer service skills, proficiency in Microsoft Office, and excellent communication abilities. This role offers a competitive hourly wage, comprehensive benefits package, and real career growth opportunities in a supportive team environment.

Benefits

Competitive Hourly Wage

Quarterly Bonus

Comprehensive Benefits Package

Educational Reimbursement Program

Paid Vacation Days

Real Career Growth Opportunities

Qualifications

• Previous dental office experience is an asset.
• Must have customer service experience.
• Excellent interpersonal and communication skills, both written and verbal.
• Great time management and organizational skills.

Responsibilities

• Greet every patient with kindness and enthusiasm.
• Communicate with patients regarding appointments and treatment.
• Manage patient appointments and gather insurance information.
• Process payments and manage office stock.

Skills

Customer service experience

Interpersonal skills

Communication skills

Time management

Organizational skills

Computer proficiency

Tools

Microsoft Office Suite

Job description

Company Overview

docbraces Charlottetown and Summerside has an exciting full-time opportunity! We are looking for a talented Patient Service Coordinator to join our Charlottetown and Summerside, PEI. Canadian Orthodontic Partners provides support services to docbraces Charlottetown and Summersideand our national network of community-based clinics in delivering personalized Orthodontic treatment. We provide an enhanced level of patient care and service experience in our clinics putting patient care above all else. Come join a team that shares, collaborates, and learns with a vision of becoming the icon of orthodontic excellence by building self-esteem, one beautiful smile at a time.

What We Offer

• Competitive Hourly Wage + Quarterly Bonus.
• Comprehensive Benefits Package including: Medical, Dental, Vision, and Orthodontic Coverage for employees and their families.
• Educational Reimbursement Program.
• Paid Vacation Days.
• Real Career Growth Opportunities.

Key Responsibilities

• Greet every patient was kindness, enthusiasm and interest ensuring that everyone feels welcomed.
• Communicate with the patients and guardians regarding their appointments. Provide answers pertaining to their orthodontic treatment, appointments, and office policies.
• Answer all incoming calls and make detailed notes regarding important conversations with patients and their responsible parties.
• Check voice messages, emails, mail, and pigeon chat regularly.
• Complete ‘New Patient Phone Slips’ when booking new patients for consultations.
• Gather insurance information and complete the insurance checklist.
• Book and organize patient appointments.
• Scan all information into the patient charts.
• Use external software programs or call to confirm patient appointments.
• Act as a liaison between the doctor and the patient.
• Act as a liaison between the doctor and any other dental specialist or general practitioners.
• Compose letters and other documents for communication as requested and required.
• Enter initial contracts for patients.
• Collect and process payments.
• Manage recurrent payments, post day sheet, and prepare daily deposit.
• Close the day and email corresponding documents to the Accounting lead.
• Print practice reports as needed.
• Print no show report and reschedule appointments.
• Anticipate problems in the schedule and work with the Scheduling Lead or Manager to correct issues.
• Ensure the patient lounge is always tidy.
• Ensure the coffee station is clean and fully stocked.
• Advise Lead or Manager if office stock is required.
• Implement and maximize practice promotions – Advise and inform patients of current contests and other marketing objectives.
• Introduce Smile Rewards to patients and allot points as needed.
• Work cohesively with fellow team members to provide an atmosphere of trust, mutual respect, and cooperation.
• Complete monthly tracking sheets and checklists.
• Perform any other tasks delegated or assigned by the office Lead or Manager.

Requirements

• Dental Office experience is an asset.
• Must have customer Service experience.
• Computer proficiency and the ability to learn new programs to include Microsoft Office Suite.
• Excellent interpersonal and communication skills; written and verbal, an ability to make patients feel comfortable and at ease.
• Great time management and organizational skills.

We are an equal opportunity employer, dedicated to creating a diverse and inclusive culture. Everyone who applies will be considered, but only those selected for an interview will be contacted.