Patient Access Representative- FT Days

Olathe Health; Pavilion; On-site; CAD 45,083 - 67,624; Full time

Job summary

Olathe Health in the Doctors Building 2 is hiring a Patient Access Representative. This full-time, days position requires greeting patients, verifying demographics and insurance, and coordinating appointments using the EMR system.

The role emphasizes strong customer service, accurate data entry, and professional communications with patients and staff. Proficiency with scheduling and payment collection is expected in a busy outpatient setting.

Qualifications

• High School Diploma or equivalent required.
• Experience in healthcare or customer service preferred.
• Excellent communication and data-entry abilities.

Responsibilities

• Greet patients and visitors in a courteous manner.
• Verify patient information and collect demographics and insurance data.
• Schedule and coordinate patient appointments and maintain reminders.
• Handle phone calls, triage information, and route to appropriate staff.
• Collect co-pays and balance accounts; process payments daily.
• Serve as liaison between patient and medical staff; assist with referrals.
• Maintain a clean, organized front desk and waiting area.

Skills

Customer service

Communication

Scheduling

Data entry

Education

High School Diploma

Experience in healthcare

Tools

EMR system

Scheduling software

Job description

Position Summary / Career Interest

Proposed Schedule: Monday - Friday 8am - 4:30pm. This position is located in a specialty clinic in Doctors Building 2 at Olathe Health.

Position Title

Patient Access Representative- FT Days

Olathe Medical Pavilion B

Position Summary / Career Interest

Proposed Schedule: Monday - Friday 8am - 4:30pm. This position is located in a specialty clinic in Doctors Building 2 at Olathe Health.

Patient Access Representative is responsible for greeting patients and visitors in the numerous outpatient registration areas. The Patient Access Representative is typically the first point of contact for our patients and visitors and customer service skills are monitored for excellence. They are held accountable for obtaining correct patient demographic and insurance information to ensure proper reimbursement is made to the hospital. Financial communication with patients will be handled in a positive and professional manner.

Responsibilities And Essential Job Functions

• Greets customers in prompt, courteous, and helpful manner.
• Verifies patient information and assures that patient completes and signs appropriate paperwork. Obtains copies of insurance cards, driver license and enters/updates patient demographic and insurance information in computer system both accurately and in timely manner. Compiles and maintains all forms and/or documents in the patient's medical record.
• Maintains appointment scheduling system to include scheduling, coordinating, and adjusting patient appointments appropriate to patient's request, provider schedule, and computerized system capability. Consistently follows "No-Show" procedure. Completes appointment reminder calls.
• Answers telephone promptly, screens calls, takes complete message including all necessary triage information or route/transfers call to appropriate staff member. Efficiently distributes information to nursing and medical support staff, accurately, and in a courteous and timely manner.
• Consistently collects patient co-pay and outstanding account balances.
• Prepares office batches and balances patient payments received at the completion of each workday.
• Serves as liaison between patient and medical support staff. Communicates with insurance company for necessary information regarding referral information and/or assists patient with scheduling specialist appointment and/or testing.
• Checks out patients providing visit specific information and schedules future appointments.
• Maintains clean, orderly front desk and waiting area.
• PARs with PAR/Clinical access to the electronic medical record will timely and accurately enter patient clinical information in the EMR as related to assigned tasks associated with PAR/Clinical access.
• Participates fully as a member of the Patient Centered Medical Home Team.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education And Experience

• High School Graduate
• Previous Related Experience

Preferred Education And Experience

• Previous Healthcare Experience

Time Type

Full time

Job Requisition ID

R-55485

Important Information For You To Know As You Apply

The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion.

The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link [e-mail].

Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.