Part-Time Receptionist / Administrative Assistant

Evergreen Wellness Studio; Barrie; On-site; CAD 30,000 - 60,000; Part time

Job summary

A local wellness clinic in Barrie is looking for a part-time receptionist to greet patients, manage appointments, and assist with administrative tasks. Candidates should have prior administrative or customer service experience and strong organizational skills. The role is part-time (16-20 hours per week) with an hourly rate starting at $22. A friendly disposition and alignment with the clinic's values are essential.

Benefits

Casual dress

Company events

Wellness program

Qualifications

• Previous administrative and/or customer service experience.
• Ability to multitask in a busy environment.
• Reliable and calm under pressure.

Responsibilities

• Greet patients and manage the clinic schedule.
• Process payments and respond to inquiries.
• Assist with day-to-day administrative tasks.

Skills

Organizational skills

Customer service

Excellent communication skills

Tools

Jane App

Microsoft Office

Mailchimp

Job description

Position Details

• Hourly Rate: $22/hour
• Schedule: 2–3 weekdays per week, 9:00am–5:00pm
• Start Date: As soon as possible
• Long-term position with an opportunity to grow with our team
• Must be able to reliably work set weekdays with flexibility to occasionally cover other shifts

Responsibilities

• Greet patients warmly and create a welcoming front-desk experience
• Manage the clinic schedule: booking, rescheduling, and confirming appointments
• Process payments and issue receipts
• Respond to emails, answer phone calls, and support general inquiries
• Assist practitioners with day-to-day administrative needs
• Maintain the cleanliness and organization of the reception area and clinic (including laundry and restocking)
• Handle data entry, filing, and other basic office tasks
• Support simple marketing/admin tasks (e.g., newsletters, mailouts) as needed

Required

• Previous administrative and/or customer service experience
• Strong organizational skills and the ability to multitask
• Professional, punctual, reliable, and calm under pressure
• Excellent communication skills (in person, by phone, and by email)
• Kind, compassionate, and aligned with Evergreen’s values
• Able to take initiative and work independently when needed

Assets

• Experience with Jane App
• Experience with direct billing
• Medical or clinical administrative experience
• Comfortable with Microsoft Office, Excel, Mailchimp, and general computer skills

Who we‘re looking for:

You are friendly, motivated, and genuinely enjoy helping people. You care about creating a positive experience for patients, staying organized, supporting a busy team, and being part of a collaborative, wellness-focused environment.

How to Apply:

Please email your resume and cover letter to:

[e-mail]

Address your application to: Candice Thomas, Clinic Owner.

Include:

• The days you are available (9am–5pm)
• Any relevant experience with Jane, direct billing, or medical admin

Only candidates selected for an interview will be contacted.

Job Type: Part-time

Pay: From $22.00 per hour

Expected hours: 16 – 20 per week

Benefits:

• Casual dress
• Company events
• Wellness program

Work Location: In person