Part-Time Real Estate Administrator (Licensed or Unlicensed)

Nick Fundytus Team; Ottawa; On-site; CAD 80,000 - 100,000; Part time

Job summary

A leading Real Estate team in Ontario is seeking an Operations & Finance Manager to assist in managing finances and optimizing operational workflows. The ideal candidate is licensed or willing to become licensed in Real Estate. Strong organizational skills, communication, and a commitment to supporting clients are essential. This part-time position offers opportunities for growth within the team.

Qualifications

• Must be licensed to trade in Real Estate in Ontario or willing to become licensed.
• Punctual and good with deadlines.
• Own a laptop with a webcam and a cell phone.

Responsibilities

• Manage client onboarding, satisfaction, and retention.
• Oversee the Listing Process and Buyer Process.
• Handle finances including invoices and accounts receivable.

Skills

Organizational skills

Client relations

Written communication

Team collaboration

Technology adaptability

Tools

Google Suite

Job description

Be at the heart of a thriving Real Estate Team as our licensed administrator. Fast-track your growth as a Realtor while topping up your commissions with an hourly wage.

Our team is looking for a new member who:

• is licensed to trade in Real Estate in Ontario
• is coachable
• is a team player
• shares our team's values
• is open to building a long-term career with our team
• has goals of a career in Real Estate

Job Summary

Our amazing administrator Chelsea is graduating to a Realtor role, and now we are looking for the perfect fit for our next Operations & Finance Manager (aka, Licensed Administrator). Reporting directly to Nick, this part-time position will involve managing finances, optimizing operational workflows, and supporting the team in creating outstanding client experiences.

You may be licensed to practice Real Estate in Ontario or willing to become licensed. There is growth opportunity in the role for those who might like to transition to become a full-time Realtor.

This job is perfectly suited for:

• New Realtors (newly licensed or <2 years) who want to fast-track their learning by being immersed in supporting a thriving team who provides systems, marketing and mentorship.
• Experienced Realtors who would like to scale back and support a team while still working with the clients they want to.
• Parents returning to the workforce following parental leave and are interested in a career in Real Estate.

You will thrive in this role if you are:

• Highly organized, both professionally and personally
• Enjoy helping clients "get the win" when they Buy, Sell or Rent with our team
• Have a mastery of the English language and are clear in your written and spoken communication
• Comfortable being on-camera for video calls and team marketing efforts
• Enjoy working with a team
• Are tech-comfortable, particularly with the Google Suite of software and able to adapt to new tools
• Capable of being professionally assertive when managing others on your team. Managing Realtors can sometimes be like "herding cats."

Qualifications:

• Mastery of written and spoken English.
• Punctual
• Good with deadlines and occasional pressure
• Own a laptop computer with a designated webcam
• Own a cell phone

Key Responsibilities: This role covers the Operations and Finance Seats of our team. Full description at https://www.wikiful.com/@NickFundytus/nick-fundytus-realtor-wiki/2025-ops-and-finance-seat-description

Operations Seat

• Client onboarding, satisfaction and retention
• Listing Process - Guardian of the Listing Process and Listing Checklists. Sales and Marketing may be consulted for input, but Ops makes sure that the experience is high-quality and repeatable, particularly from handoff to close. Also:
• Buyer Process - Guardian of the Buyer Process and Buyer Checklists. Sales and Marketing may be consulted for input, but Ops makes sure that the experience is high-quality and repeatable, particularly from handoff to close. Also:
• LMA - Leading, Management and Accountability

Finance

• Invoices and Accounts Receivable
• Office Management
• Budget and Reporting
• IT (Information Technology)
• HR (Human Resources)
• LMA

How to Apply

• Submit a resume via indeed or LinkedIn
• Email [e-mail] with a brief (1-3 minute) video cover letter explaining who you are and why you'd be a great fit for our team. Good options for video include Bombbomb, Loom and YouTube.

Only applicants that demonstrate attention to detail by completing both steps above will be considered.

Nick Fundytus Real Estate Team

Part of Royal LePage Performance Realty

We are an equal opportunity employer and value diversity at our company. We encourage applications from all qualified individuals and will reasonably accommodate applicants throughout the recruitment and selection process.