Paralegal, Law Clerk, or Contract Administrator | Permanent Full Time (1.0 FTE) | CHEO Research[...]

Childrens Hospital of Eastern Ontario; Ottawa; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A prominent children's healthcare institution in Ottawa seeks a motivated Paralegal Law Clerk or Contracts Administrator to manage research-related contracts. Ideal candidates should have three years of legal experience, strong organizational skills, and the ability to work collaboratively. This full-time role offers a hybrid work environment and requires a certification as a paralegal or law clerk. Applicants must be eligible to work in Canada and comply with the institution's COVID-19 policies.

Benefits

Flexible hybrid work model

Inclusivity and diversity initiatives

Qualifications

• Minimum of three years experience in the legal profession.
• Team player who takes initiative and works independently.
• Willingness to learn and adapt to new policies and procedures.

Responsibilities

• Review, draft and negotiate various legal agreements.
• Collaborate with research finance and compliance teams.
• Provide advice and support to researchers regarding contracts.

Skills

Organizational skills

Analytical skills

Problem-solving skills

Interpersonal skills

Client service orientation

Initiative

Education

Certification as paralegal or law clerk

Tools

Microsoft Office 365 suite

Contract Management software

Job description

Overview

Compensation Pay Range : $0.00-$0.00

Summary : Please send your resume with a cover letter to with the position title in the subject line. Although we appreciate the interest of all candidates only candidates invited for interviews will be contacted. No phone calls please.

JOB DESCRIPTION

Posting #RI-25-045

Posting Period From October

TITLE : Paralegal Law Clerk or Contract Administrator

Office of Research Services Research Contracts

New Position

TERM : Full time (1.0 FTE) Permanent

SALARY : Will be commensurate with skills and experience

REPORTS TO : Senior Legal Counsel Alexandra Jones

CHEO RI is the research arm of the Children’s Hospital of Eastern Ontario Ottawa Children’s Treatment Centre (CHEO) and an affiliated institute of the University of Ottawa. The content includes acknowledgments of territory and a mission statement for CHEO RI.

CHEO RI has an immediate opportunity for a Paralegal Law Clerk or Contracts Administrator. We are looking for a highly motivated proactive individual to provide contract-related support and services to our research teams. This individual will manage their own roster of internal clients and will handle contract files from intake through to signature including by drafting / reviewing negotiating and administering research agreements. The ideal candidate will have strong organizational skills, a keen eye for detail and the ability to work collaboratively across departments and with other organizations.

RESPONSIBILITIES

Under the general supervision of the Senior Legal Counsel responsibilities will include :

• Reviewing drafting negotiating and administering clinical trial agreements confidential disclosure agreements data transfer agreements fund transfer agreements grant agreements collaborative partnership agreements registry / network agreements licence agreements and other inter-institutional agreements with industry partners / private sector companies (including pharmaceutical and medical device companies) funding agencies and Canadian and international research institutions and consortiums;
• Drafting and revising standard contract templates with a view to continuous improvement.
• Collaborating with research finance and compliance teams (among others) to ensure contract alignment with institutional policies and regulatory requirements.
• Providing advice support and guidance to researchers and administrators with regards to research contracts;
• Preparing contract summaries identifying key risks related to research contracts to enable legal counsel and members of the management team to make informed decisions with respect to approval;
• Coordinating with internal stakeholders to facilitate approvals and managing the signature process;
• Maintaining and updating the contract management system ensuring the accurate tracking of contract processes and deadlines;
• Leading and / or participating in projects (departmental corporate and inter-institutional) to improve the efficiency of the contract review and negotiation process; and
• Perform other related duties as assigned by supervisor

QUALIFICATIONS, SKILLS AND ABILITIES

• Minimum of three years experience in the legal profession as a certified paralegal, a law clerk or a contracts administrator.
• Team player who takes initiative and work independently;
• Excellent organizational analytical and problem-solving skills;
• Strong interpersonal and communication skills with a client service orientation;
• Ability to set priorities with competing and shifting demands;
• Experience managing expectations in a high-volume environment;
• Willingness to learn and adapt to new policies procedures and requirements; and
• Experience using computer systems and software such as the Microsoft Office 365 suite and comfort operating in a paperless environment (e.g. electronic document storage and management).

ASSETS :

• Experience in corporate and commercial law;
• Knowledge of statutes regulations policies and guidelines governing the conduct of human research in Canada and familiarity with Canadian, US and international guidelines as they apply to clinical trial management (e.g. Canada’s Food and Drugs Act and its regulations, Ontario’s Personal Health Information Protection Act 2004, principles of ICH-GCP, Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans, etc.);
• Experience in the drafting review and negotiation of contracts;
• Background (educational or experience-based) in health research privacy and / or intellectual property law; and
• Working knowledge of Contract Management software.

WORKING CONDITIONS

• Flexibility to work in a hybrid work model that would include both remote and on-site work.

OTHER REQUIREMENTS

• Eligible to work in Canada;
• Compliance with CHEO RI’s Universal COVID-19 Vaccination Policy; and
• Police Record Check.

TO APPLY

Please send a complete CV and cover letter to .

The CHEO Research Institute values diversity and is an equal opportunity employer who value diverse perspectives and support people to be their authentic selves. We are committed to providing an inclusive and barrier-free work environment starting with the hiring process and welcome interest from all qualified applicants. Should an applicant require any accommodations during the application process as per the Accessibility for Ontarians with Disabilities Act please notify Human Resources at .

The CHEO Research Institute seeks to increase equity diversity and inclusion in all of its activities including research education and career development patient family and donor partnerships. We value diverse and non-traditional career paths and perspectives and value skills such as resilience collaboration and relationship-building. We welcome applications from members of racialized minorities, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities and others with the skills and knowledge to productively engage with diverse communities.

CHEO Research Institute does not use artificial intelligence during the selection and recruitment process.

Worksite unless otherwise indicated will be at 401 Smyth Road Ottawa Ontario K1H 8L1. Applications will only be considered from those that are eligible to work in Canada. We thank all applicants for their interest however only those invited for an interview will be contacted.

CHEO Research Institute - Human Resources Department

401 Smyth Road

Ottawa ON K1H 8L1 CANADA

Additional details

Required Experience : Unclear Seniority

Key Skills: Abinitio,Administration And Accounting,Android,Bid Management,Inventory Management,Embedded C

Employment Type : Full-Time

Experience : years

Vacancy : 1