Order Administrator (Expediting)

-; Mississauga; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A large engineering firm located in Mississauga is seeking an experienced Order Administrator to manage high dollar project purchase contracts. You will coordinate with various stakeholders, conduct supplier meetings, and mentor junior staff. The ideal candidate has a post-secondary degree and a minimum of 10 years of experience in procurement expediting, with knowledge of contract structures and supplier negotiations.

Benefits

Competitive pay

Flexible benefits

Learning and development opportunities

Employee share plan

Defined contribution pension plan

Qualifications

• Minimum 10 years' experience in expediting complex Procurement packages.
• Knowledge of complex PO structure and contract terms.
• Travel to supplier and project sites is mandatory.

Responsibilities

• Administer Complex Procurement packages.
• Conduct Supplier Kick-off and Contract Review meetings.
• Process Design Changes and Issue Change Orders.
• Coordinate with stakeholders including engineering and finance.

Skills

Experience in expediting complex Procurement packages

Supplier negotiations

Knowledge of Quality program standards

Vendor performance management

Education

Post-Secondary Degree

SCMP Designation

Job description

Order Administrator (Expediting)

AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology. Reporting to the Procurement Manager, the Order Administrator is responsible for managing all aspects of high dollar project purchase Contracts. This includes ensuring that the delivery date is achieved, contract changes meet budgetary, technical and QA requirements set by the project and act as the primary administrator between all parties.

This role will be based in Mississauga, ON.

Your role within the team:

• Administer Complex Procurement packages, "Nuclear Island".
• Conduct Supplier Kick-off and Contract Review meetings.
• Process Design Changes and Issue Change Orders.
• Coordinate and Interface with Key PO stakeholders including: Engineering, Project Manager, Project Controls, Finance, Procurement QA, Document Control and Logistics.
• Review and Approve invoices, milestone payments.
• Provide Monthly project forecasts against Purchase Orders.
• Provide monthly accruals to Project Controls.
• For smaller projects, where no Procurement Lead is dedicated, mentor Expeditors as required.
• Conduct PO closeout activity and Vendor performance.
• Participate in key negotiations with suppliers.
• Coordinate with Logistics team to move materials to site.
• Handle any materials management claims (Overage, Shortage, Damage).
• Handle Returns and Rework as applicable.
• Handle Warranty claims with suppliers on behalf of the project.
• Interface with the client or regulatory bodies during the manufacturing process as applicable.

Why choose AtkinsRéalis as an employer?

• The opportunity to work on various major projects for internal and external clients.
• An exciting environment where work‑life balance is important.
• A wide array of learning and development opportunities.
• Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
• A work environment focused on health and safety.

The ideal candidate:

• Post-Secondary Degree.
• SCMP Designation an asset.
• Minimum 10 years' experience in expediting complex Procurement packages, with a preference to similar industries (Oil & Gas, Aerospace, Defence).
• Knowledge in long lead, complex manufacturing with experience at supplier facilities.
• Knowledge of Complex PO structure, material demand, contractual engineering deliverables, contract terms and conditions, etc.
• Experience in supplier negotiations.
• Experience in Quality program standards and processes related to supply chain (All levels).
• Experience in vendor performance management.
• Knowledge of the financial system, invoicing/milestone payments over long term contracts.
• The OA may be required to Mentor junior purchasing staff.
• The OA must be able to make decisions in respect to the contract or manufacturing issues that arise through-out the execution of the contract/purchase order.
• Travel to supplier and project sites is mandatory.
• Hybrid working environment.

Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability, but enriches itself through these differences.

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Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis's accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.