Order Administrator (Expediting)

-; Mississauga; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Mississauga seeks an experienced Order Administrator to manage high-value project purchase contracts. The successful candidate will administer complex procurement packages, coordinate with key stakeholders, and mentor junior purchasing staff. The ideal candidate should have a post-secondary degree and a minimum of 10 years' experience in expediting procurement. This role offers a hybrid working environment, competitive pay, and a focus on work-life balance.

Benefits

Competitive pay

Flexible benefits

Employee share plan

Defined contribution pension plan

Work-life balance focus

Qualifications

• Minimum 10 years' experience expediting complex procurement packages.
• Knowledge of long lead, complex manufacturing.
• Mandatory travel to supplier and project sites.

Responsibilities

• Administer complex procurement packages for the Nuclear Island.
• Conduct supplier kick-off and contract review meetings.
• Process design changes and issue change orders.
• Provide monthly project forecasts against purchase orders.
• Participate in key supplier negotiations.

Skills

Supplier negotiations

Vendor performance management

Knowledge of complex PO structure

Experience in quality program standards

Mentoring junior purchasing staff

Decision-making authority

Education

Post-secondary degree

Job description

Order Administrator (Expediting)

AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups, proudly stewarding Canadian CANDU nuclear technology for over 60 years.

Reporting to the Procurement Manager, the Order Administrator manages all aspects of high dollar project purchase contracts, ensuring delivery dates, budgetary compliance, and technical & QA requirements are met while acting as the primary administrator between all parties.

Responsibilities

• Administer complex procurement packages for the Nuclear Island.
• Conduct supplier kick-off and contract review meetings.
• Process design changes and issue change orders.
• Coordinate and interface with key stakeholders: Engineering, Project Manager, Project Controls, Finance, Procurement QA, Document Control, and Logistics.
• Review and approve invoices and milestone payments.
• Provide monthly project forecasts against purchase orders.
• Provide monthly accruals to Project Controls.
• Mentor expeditors on smaller projects without a dedicated procurement lead.
• Conduct PO close-out activity and vendor performance management.
• Participate in key supplier negotiations.
• Coordinate with logistics to move materials to site.
• Handle materials management claims (overage, shortage, damage).
• Handle returns and rework as applicable.
• Handle warranty claims with suppliers on behalf of the project.
• Interface with the client or regulatory bodies during the manufacturing process as applicable.

Benefits

• Opportunity to work on major internal and external projects.
• Exciting environment with a strong focus on work‑life balance.
• Wide array of learning and development opportunities.
• Competitive pay, flexible benefits, employee share plan, and defined contribution pension plan.
• Health and safety‑focused work environment.

Ideal Candidate

• Post-secondary degree.
• SCMP designation an asset.
• Minimum 10 years’ experience expediting complex procurement packages, preferably in Oil & Gas, Aerospace, or Defence.
• Knowledge of long lead, complex manufacturing with experience at supplier facilities.
• Knowledge of complex PO structure, material demand, contractual engineering deliverables, and contract terms and conditions.
• Experience in supplier negotiations.
• Experience in quality program standards and processes related to the supply chain.
• Experience in vendor performance management.
• Knowledge of the financial system, invoicing/milestone payments over long-term contracts.
• Ability to mentor junior purchasing staff.
• Decision-making authority for contract or manufacturing issues throughout execution.
• Mandatory travel to supplier and project sites.
• Hybrid working environment.

Apply Now

Join our team to help engineer a better future for our planet and its people.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world‑class talent makes no distinctions based on gender, ethnicity, sexual identity, age, religion, or disability. Appropriate accommodations will be provided upon request throughout the recruitment and hiring process.