Operations Manager Assistant

Vaco Recruiter Services; Okotoks; On-site; CAD 60,000; Full time

Job summary

A distribution company based in Canada is seeking an Operations Manager Assistant to support daily operations, compliance with firearms regulations, and inventory control. The ideal candidate will have experience in wholesale distribution, exceptional organizational and communication skills, and proficiency in ERP and Microsoft Excel. This role offers a salary of $60,000 per year and requires residency in the Greater Calgary or Okotoks Area.

Qualifications

• Experience in wholesale distribution, firearms industry, or regulated industries considered a strong asset.
• Strong understanding of compliance-driven operations and documentation requirements.
• High attention to detail and accuracy.

Responsibilities

• Assist the Operations Manager with planning, scheduling, and workflow coordination.
• Support compliance with all applicable Canadian firearms laws and regulations.
• Coordinate inbound and outbound shipments with approved carriers.

Skills

Wholesale distribution experience

Firearms industry knowledge

Attention to detail

Proficiency with ERP systems

Organizational skills

Tools

Microsoft Excel

Inventory management software

Job description

About the Company

Our client is a sporting goods distribution company. They are looking for an Operations Manager Assistant to join their team!

Why Work Here

• Collaborative work environment, direct exposure to leadership
• Company expanding operations and growing to eastern Canada

About the Opportunity

Operational Support

• Assist the Operations Manager with daily operational planning, scheduling, and workflow coordination
• Support communication between sales, warehouse, logistics, and compliance functions
• Prepare operational reports, KPIs, and documentation for management review

Regulatory Compliance & Licensing

• Support compliance with all applicable Canadian firearms laws and regulations.
• Assist in maintaining valid business firearms licenses and related records
• Verify customer eligibility, licensing, and authorization prior to order release
• Maintain accurate records for firearms and ammunition transactions, traceability, and audits
• Assist with internal audits, inspections, and regulatory reviews

Order Processing & Documentation

• Review and assist with order processing to ensure regulatory compliance prior to shipment
• Ensure proper documentation accompanies all firearms and ammunition shipments
• Assist with returns, transfers, discrepancies, and credits in accordance with legal requirements

Inventory Control & Security

• Assist with inventory tracking, reconciliation, and cycle counts of firearms and ammunition
• Support secure storage procedures and access control requirements
• Report inventory discrepancies, losses, or compliance concerns immediately

Logistics & Carrier Coordination

• Coordinate inbound and outbound shipments with approved and compliant carriers
• Track shipments and resolve delivery issues while maintaining regulatory standards
• Ensure shipping methods meet all legal, safety, and security requirements

Process Improvement & Training

• Assist in developing, documenting, and maintaining standard operating procedures (SOPs)
• Identify operational inefficiencies or compliance risks and elevate as required
• Support employee training coordination related to firearms compliance and operational procedures

About You

• Experience in wholesale distribution, firearms industry, or regulated industries considered a strong asset
• Strong understanding of compliance-driven operations and documentation requirements
• High attention to detail and accuracy
• Proficiency with ERP systems, inventory management software, and Microsoft Excel
• Excellent organizational, communication, and problem-solving skills
• Ability to handle sensitive and confidential information professionally

Salary Range

$60,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #467452.

Position Status

This position Vaco/Highspring is filing for is occupied.

This position for employment is for a current vacancy with Vaco/Highspring’s client.

Location requirement: You must currently reside within the Greater Calgary or Okotoks Area and be permitted to work in Canada to be considered for this opportunity.