Operations Manager

The Organizing Hub / Le Hub de Mobilisation (Le Hub); Montreal; Hybrid; CAD 30,000 - 35,000; Part time

Benefits offered by this job

Extended health

Dental benefits

Paid sick leave

3 weeks vacation (0.5 FTE) and office-

Job summary

The Organizing Hub / Le Hub de Mobilisation (Le Hub) seeks an energetic Operations Manager to oversee financial, information and administrative systems, ensuring alignment with our climate and social justice mission. This role supports the Director and Small Change Fund, working remotely across Canada and traveling 1-2 times per year.

The ideal candidate has community organizing experience, exceptional organization, strong Excel/Google Drive skills, and a collaborative leadership style.

Qualifications

• Impeccably organized.
• Good with spreadsheets and digital systems.
• A data management whiz.
• A wise financial thinker with grounded integrity and sound judgment.
• A clear and compassionate communicator and leader of internal processes.

Responsibilities

• Oversee monthly budget reconciliation and financial tracking.
• Process and file contracts, honoraria, invoices, and reimbursements.
• Monitor project expenses with program budgets and assist with fundraising projections.
• Review and update organizational systems, policies, and procedures for efficiency.
• Maintain digital filing and information systems (Google Drive, Cryptpad).
• Summarize and communicate financial and program data to leadership for reporting.

Skills

Numbers

Systems

Data

Communication

Leadership

Tools

Microsoft Excel

Google Drive

Cryptpad

Job description

Job Posting Summary

Job Title: Operations Manager

Location: Remote, anywhere in Canada; able to travel within Canada 1-2 times/year.Candidates based in Montreal will have access to an optional co-working space.

Reports to: Vice President of Projects, Small Change Fund

Contract: Part-time; permanent

Start Date: January 5, 2027 (flexible)

Starting Salary: $30-35,000 per year, including access to extended health and dental benefits and paid sick leave. 3 weeks’ annual vacation (pro-rated to 0.5FTE), + 3 weeks scheduled whole-office closure (1 week in summer and 2 in December).

Work Hours: 20 hours per week; must work Mondays, otherwise flexible hours.

About Us

The Organizing Hub / Le Hub de Mobilisation (Le Hub) is a project of the Small Change Fund. Le Hub is a bilingual activist training centre designed around the needs of grassroots social movement organizers across so-called Canada & Québec. Through interactive workshops, 1:1 coaching, in-person community organizing training camps, and other strategic offerings, our team of grassroots movement-embedded organizers is dedicated to supporting climate and social justice organizers to build & leverage power for systemic change.

Small Change Fund acts as a catalyst for individuals and grassroots organizations. We work together with partners to improve the environment; reduce poverty; and promote reconciliation efforts across Canada including, working with Indigenous Peoples to support the protection of their lands, waters and communities. We are a capacity support engine and have helped more than 325 organizations across the country, raising over $30 million for projects, the majority of which tackle environmental and climate-related issues. Small Change Fund is a registered charity.

About the Role

Social movements need all kinds of people, including those with skills in numbers, systems, and data! We are looking for somebody to join Le Hub’s team as our Operations Manager who is passionate about the ways in which strong internal systems can help a group work well together and create powerful outcomes that are aligned with our values.

Our Operations Manager must have a background in community organizing and/or grassroots social movements, and must be:

• Impeccably organized;
• Good with spreadsheets and digital systems;
• A data management whiz;
• A wise financial thinker with grounded integrity and sound judgment;
• A clear and compassionate communicator and leader of internal processes.

Overall: The Operations Manager is responsible for overseeing, maintaining, and strengthening Le Hub’s internal financial, informational, and administrative systems. Working alongside staff, the Director, and partners at Small Change Fund, the Operations Manager will be responsible for ensuring that Le Hub team’s internal operations are organized, clear, humane, and supportive of the broader mission of the organization!

Responsibilities:

Financial Management and Administration (50%):

• Manage monthly budget reconciliation.
• Collect and file program and team expense receipts.
• Process and file contracts, honoraria, invoices, and reimbursements.
• Work with the Programs Lead and Coaching & Curriculum Leads to monitor project expenses in line with program budgets.
• Develop, strengthen, and manage internal financial policies and procedures as needed.
• Clearly summarize and communicate Le Hub’s up-to-date financial information to the Director for use in grant expenditure reports to donors.
• Work with the Director to track fundraising progress, monitor cash flow, and align revenue projections with programming needs.

Internal Systems & General Operational Support (30%):

• Work with the Director to review and update organizational systems, policies, and procedures to ensure organizational efficiency and alignment with current and future needs.
• Refine and maintain digital filing and information systems to enhance team productivity and collaboration, mainly in Google Drive and Cryptpad.
• Working closely with the Director, update digital security management protocols as needed.
• Work with the Director to address emerging team operational needs and contribute to overall operational effectiveness as needed.

Program Data Management (20%):

• Work with the Director and other Hub staff to create a comprehensive program evaluation plan for The Organizing Hub / Le Hub de Mobilisation.
• Manage program data in a centralized location for use in ongoing reporting, program goal tracking, and program evaluation.
• Clearly summarize and communicate Le Hub’s program activities and outcomes to the Director for use in reporting to donors.

Team Culture and Strategy (15%):

• Commit strongly to the values and principles of social justice, anti-racism, and Indigenous self-determination.
• Support Le Hub’s Director and other staff in executing our 2026/2027 strategic plan.
• Attend and contribute to rotating facilitation and note-taking at weekly team meetings.
• Participate in a shared culture of learning through monthly team sense-making meetings about the current state of organizing in Canada and Quebec, as well as periodic team trainings.
• Contribute to a team culture of respect, collaboration, and ongoing professional development.
• Design operational systems that support and align with the team’s interpersonal, cognitive, and emotional needs.

What we’re looking for:

• A demonstrated commitment to social and environmental justice movements, including experience in unpaid community organizing. Please speak to these experiences in your cover letter.
• Ability to work confidently in an English-speaking professional environment; at least intermediate-level written and oral proficiency in French.*
• Passion for stewarding organizational systems that contribute to a culture of care and shared success in a values-driven organization.
• 2+ years of experience in financial management (ideally in a non-profit or charitable context); 1-3+ years preferred across all other core areas of the role.
• Demonstrated experience in Microsoft Excel and Google Drive.
• Demonstrated experience reliably and proactively setting, tracking, and meeting deadlines, especially related to fiscal responsibilities.
• Demonstrated experience with handling sensitive and/or confidential information with care.
• Excellent ability to make and steward organizational decisions rooted in strategy, values, and sound judgment.
• Outstanding organizational skills and attention to detail in both project management and written and numerical work.
• Comfortable working largely independently and remotely, with opportunities to work collaboratively with a close-knit team.
• Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment.
• Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

* Please note:Candidates whose first language is French are strongly encouraged to apply. We serve both Anglophone and Francophone communities, and it is an asset to our team culture to have a diversity of language backgrounds informing our work.

• Certification in accounting, finance administration, business administration, or Indigenous financial management.
• Experience with program evaluation and program data management.
• Experience managing digital information security processes and using encrypted file management software like Cryptpad.
• Experience with grant applications, grant reporting, grant fund allocations within organizational budgeting, and other components of charitable fundraising.
• Experience creating or using grant calendars to track complex application and reporting timelines.
• Experience with accounting software like Quickbooks.
• Experience developing and/or running trainings for grassroots activists on financial management, systems management, and/or data management.

We recognize that candidates may bring relevant skills and experiences that don’t fit nearly within the criteria; if you do not meet all of the listed qualifications, we still encourage you to apply! We strongly welcome racialized people, Indigenous people, people with disabilities, and LGBTQ+ people to apply to this role.

Recruitment Process & Timeline

Because the person we are seeking for this role has a unique combination of skills, experiences, and values, we will be accepting applications and interviewing candidates on a rolling basis until we find the right person. Our goal is to complete the hiring process by end-of-year in 2026 so that our new Operations Manager can start in January 2027.