Operations & HR Coordinator

HR à la carte; Oakville; On-site; CAD 60,000 - 80,000; Full time

Job summary

A growing appliance company in Oakville is seeking an Operations & HR Coordinator to support leadership and manage core HR functions. The ideal candidate will have 3-5 years of experience in a similar role, strong organizational skills, and proficiency in project management tools. This hybrid position offers competitive compensation and the chance to shape HR operations in a supportive team culture.

Benefits

Competitive salary and bonus program

Benefits and growth potential

Collaborative team culture

Qualifications

• 3–5 years in an Admin/HR/office coordination role or equivalent.
• Strong proficiency in multitasking and organizational skills.
• Experience handling sensitive matters with confidentiality.

Responsibilities

• Manage scheduling and communications for the CEO and leadership team.
• Lead recruitment processes including job postings and candidate screening.
• Maintain office supplies and facilities needs for the Oakville location.

Skills

Organizational skills

Communication skills

Project management

Emotional intelligence

Education

Post-secondary education in Administration, Human Resource Management

Tools

Microsoft Office

Google Workspace

Monday.com

MS Planner

Job description

Location: Oakville, ON (hybrid)

About the Organization

At Unique Appliances, we’re redefining everyday living with thoughtfully designed, high-performance appliances that blend elegance, simplicity, and smart functionality. For more information, please visit our website: https://uniqueappliances.com/.

What we Offer

• A key role in a fast-growing organization
• The opportunity to shape and optimize HR and administrative operations
• Collaborative, supportive team culture
• Competitive salary and bonus program, benefits, and growth potential
• A hybrid work environment

About the Opportunity

We are seeking a highly motivated and detail-oriented Operations & HR Coordinator to support our leadership team, manage core HR functions, and ensure smooth day-to-day operations throughout the organization. This is a hybrid, multi-functional role that requires a strategic project management approach to leadership-level administrative support, HR Generalist responsibilities, and office operations; ensuring initiatives are prioritized, tracked, and completed efficiently.

Key Responsibilities

Leadership & Operational Support (40%)

• Manage scheduling, calendar optimization, and communications for the CEO and leadership team
• Coordinate travel arrangements, meeting agendas, and expense tracking
• Assist with preparing internal reports, presentations, and project trackers
• Track and follow up on key action items and priorities across the organization
• Apply project management principles to track cross-functional initiatives, set timelines, and ensure timely completion of deliverables
• Proactively identify operational bottlenecks and implement solutions to improve workflow and team alignment

Human Resources Coordination (35%)

• Lead the administrative aspects of recruitment including posting jobs, screening candidates, and interview scheduling
• Own onboarding and offboarding processes and documentation
• Maintain employee records and ensure compliance with Ontario employment standards
• Support benefits administration, policy updates, and employee communications
• Coordinate performance review cycles, professional development, and culture initiatives
• Use structured planning tools to manage recruitment pipelines, onboarding timelines, and performance review cycles
• Develop and maintain HR project trackers to ensure compliance and timely execution of HR initiatives

Operations & Culture (25%)

• Maintain office supplies, vendor relationships, and facilities needs for the Oakville location
• Act as liaison with building management and service providers
• Maintain a welcoming, professional, and organized office environment
• Plan team events, employee appreciation moments, and internal meetings
• Support tech setup and onboarding logistics for new hires
• Coordinate office-related projects (e.g., vendor transitions, tech setups, culture initiatives) using a milestone-based approach
• Maintain a project calendar for internal events and office improvements

What we are looking for

Must-Haves

• Post‑secondary education in Administration, Human Resource Management or a related field
• 3–5 years in a blended Admin/HR/office coordination role or equivalent
• Impeccable organizational and multitasking skills
• Strong communication skills - written, verbal, and interpersonal
• High emotional intelligence and confidentiality in handling sensitive matters
• Demonstrated ability to manage multiple projects with competing deadlines, utilizing tools such as Monday.com and MS Planner
• Proficient in Microsoft Office and/or Google Workspace
• Comfortable working independently and managing cross‑functional needs in an entrepreneurial environment.

Nice to Haves

• Experience in HRIS or ATS platforms (e.g., BambooHR, Breezy, Gusto)
• Familiarity with Ontario employment law and workplace compliance
• CHRP Designation or working towards
• Prior work in a fast‑growth or founder‑led business
• Basic bookkeeping or expense tracking skills
• Experience implementing project tracking systems or dashboards

This unique blend of hard AND soft skills will be critical to help Unique bridge where we’re coming from with where we’re going. Unique is a small company with inner bigness. We’re that ideal company you read about but can’t find. If this position and our company culture get you excited, and you feel you’ll be an asset to our team, then we look forward to hearing from you!

Please inform us if you require any accommodation during the hiring process. Please note that only those candidates selected for an interview will be contacted.

**Please note: we are only accepting applications from those authorized to work in Canada and we are not currently sponsoring any work visas**