Operations & Financial Administrator

Kelland Ventures; Nanaimo; On-site; CAD 60,000 - 80,000; Full time

Job summary

A property management company in Nanaimo is seeking an Operations & Financial Administrator to oversee accounting, property management, and office administration. Candidates should have 3+ years of experience in accounting or property administration and strong communication skills. The role offers a competitive salary and various benefits, including health coverage and educational opportunities.

Benefits

100% company-paid extended health and dental plan

Company-paid education opportunities

Collaborative and growth-oriented environment

Paid time off

Qualifications

• 3+ years in accounting, bookkeeping, or property administration.
• Detail-oriented with strong problem-solving skills.
• Excellent oral and written communication skills.

Responsibilities

• Manage daily accounting operations, including full-cycle functions.
• Reconcile bank, credit card, and vendor statements.
• Manage maintenance requests from tenants and coordinate repairs.

Skills

Accounting

Bookkeeping

Property Administration

Problem-solving

Organization

Communication

Education

Degree in accounting or related field

Tools

QuickBooks Online

Sage 50

Yardi Breeze Premier

MS Office

Job description

About Kelland Properties

Kelland Properties is a dynamic, multi-faceted enterprise managing a diverse portfolio of commercial and residential properties, hospitality ventures, and marine services—while continuously exploring new business opportunities.

We operate a thriving group of companies supported by CPA accountants, financial specialists, and innovative business developers. Our mission is to deliver comprehensive property management, financial administration, and operational solutions that drive growth and efficiency across multiple sectors.

Our expertise spans:

• Property management and leasing
• Hospitality
• Real estate development
• Marine infrastructure and boat sales
• Venture capital investments

The Opportunity

We are seeking an Operations & Financial Administrator to join our Nanaimo team. This role is ideal for an ambitious, detail-oriented professional with an entrepreneurial mindset who thrives in a fast-paced, collaborative environment.

As part of our finance department, you will play a key role in accounting, bookkeeping, property coordination, and office administration—ensuring smooth operations and contributing to strategic initiatives.

Key Responsibilities

Accounting & Financial

• Manage daily accounting operations, including full-cycle functions such as coding accounts payables and receivables to correct properties and projects
• Reconcile bank, credit card, and vendor statements
• Process invoices and government remittance filings
• Maintain accurate accounting records and filing systems
• Oversee property management financial records, including rent collection, budgeting, and expense tracking
• Ensure compliance with documentation and maintain both digital and physical records
• Prepare monthly reporting for ownership and partners, including quantitative and qualitative data

Property Management & Operations

• Manage maintenance requests from tenants and coordinate repairs with staff or external contractors
• Conduct regular inspections of commercial properties to ensure maintenance and quality standards
• Assist with property showings, move-ins, and move-outs for prospective tenants
• Manage listings for available properties on various platforms
• Liaise with customers, suppliers, and operations teams
• Assist in developing new procedures to improve efficiency

Administrative & Reception

• Provide administrative support for financial and non-financial reports, contracts, applications, surveys, research, and meeting minutes
• Handle reception duties: incoming calls, walk-ins, emails, and other communications
• Organize company files and records for ease of access
• Prepare and process company correspondence, reports, and presentations
• Support other duties as needed

Skills and Qualifications

• 3+ years in accounting, bookkeeping, or property administration
• Degree in accounting or related field, or equivalent experience
• Detail-oriented with strong problem-solving skills
• Highly organized self-starter able to initiate and manage new processes
• Ability to prioritize and multitask in a growing environment
• Excellent oral and written communication skills
• Proficiency with MS Office (Excel, Outlook, Word)
• Experience with accounting software (QuickBooks Online, Sage 50); Yardi Breeze Premier is a strong asset
• Professional demeanor and ability to handle confidential information
• Experience with commercial leasing and construction projects is desirable

What We Offer

• Competitive salary based on education and experience
• 100% company-paid extended health and dental plan for you and your dependents
• Company-paid education opportunities (CPA student enrollment or equivalent professional development)
• A collaborative, growth-oriented environment with exposure to multiple industries

Ready to take on this exciting role? Submit your resume and a cover letter highlighting why you’re the perfect fit.

Learn more about us: www.kellandventures.com

Benefits

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care

Work Location: In person