Operations Coordinator

Wonderbrands; Calgary; On-site; CAD 55,000 - 65,000; Full time

Job summary

Wonderbrands is seeking an Operations Coordinator to provide full administrative support across departments, including payroll, benefits, safety and HR tasks for hourly team members. This on-site role requires flexibility for event coordination and reports to the Bakery Leader.

Calgary, Alberta-based position with a salary range of $55,000–$65,000. The successful candidate will manage vendor invoices, filing, records, and communications while maintaining confidentiality and supporting the daily

Qualifications

• High school diploma; college degree an asset.
• Strong organizational and administrative skills.
• Proficient computer skills (Word, Excel, PowerPoint).

Responsibilities

• Provide full administrative support to departments and coordinate office facilities.
• Manage payroll, benefits, health and safety administration for hourly team members.
• Support HR tasks and events coordination; maintain confidential records.

Skills

Attention to detail

Time management

Communication skills

Education

High school diploma or equivalent

Tools

SAP

Job description

Job Posting

Wonderbrands, is a leading North American bakery (formerly Weston Foods, fresh and frozen businesses) with 140 years of experience in baking packaged breads, artisan breads, and donuts. We are one of the largest bakeries in North America and makers of Wonder Bread, Country Harvest, D’Italiano, Gadoua, and Casa Mendosa.

Wonderbrands, a division of FGF Brands, is unlocking an incredible opportunity for growth through a focus on production innovation capabilities, through a leading-edge supply chain practice and investing deeply in communities where we bake.

SUMMARY

The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities. Operations Coordinator reports to Bakery Leader. The main responsibilities will be operations, payroll, benefits, health and safety and HR Support for all hourly team members only. This is a fully on-site role and will require some flexibility with schedule for event coordination dates.

Salary: $55,000 - $65,000

Location: Calgary, Alberta

RESPONSIBILITIES

Operations:

• Ensure invoices are processed and approved in a timely manner
• SAP – Create PO’s, Receive PO’s
• Receive, distribute, and prepare mail for courier services
• Maintain and organize the filing system and update databases and other information as required
• Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner
• Respond efficiently to all requests for office supplies and coordinate servicing of office equipment
• Maintaining plant budget files in various accounts and budget accruals on a period basis.
• Maintaining hourly team member’s confidential records including their personal information, training records and disciplinary actions
• Communicate with Cintas regarding uniform sizes
• Printing and posting of posters as required
• Events coordination – ordering items, food, set up, posters, clean up (town halls, lunches, recognition and service events)
• Provide LOA, STD, and vacation forms to hourly team members
• Any other tasks assigned by the Bakery Leader

Health & Safety:

• Full training matrix ownership – keeping signed records in binder, updating electronic training matrix, adding and removing new team members, having readily available for audit
• Monthly review of training matrix to see of any upcoming training requirements (ie. Expired forklift licenses upcoming etc)
• Review frequently to help coordinate with H&S to notify various departments when different types of trainings are needing to schedule a refresher
• Work with H&S to ensure training is scheduled and completed
• Work with H&S to ensure physical/digital training records are maintained and up to date
• Maintain safety shoe & glasses list and voucher programs

Talent & Development

• Workday administration and management for hourly team members (new hires, seniority list, promotions, transfers, compensation changes, etc)
• Attendance management administration for operations hourly team members
• Compensation changes in Workday for hourly team members
• One-time payments (tool reimbursement) for hourly team members
• Employment letters
• Data changes / updates – (contact info, banking etc) into Workday and any systems
• Ensure orientaiton packages are created on-time for new hires
• Issue FOB’s and keep log
• Draft letters and reminders for expired work permits

Payroll

• Full payroll administration for all hourly team members in Kronos
• System administration - Enter and remove team members
• Ensure hours are accurate before each pay cycle
• Ensure all team members have punched in and out and are approved by supervisors
• SIN updates into system
• Enter schedule into Kronos weekly
• Manage payments (historical payments, relief payments, personal days, union business, vacation, bereavement, etc)
• Manage absences for the week based on the schedule previously entered
• Add leaves reporting code in Kronos every week for all team members on a leave of absence
• Manage agency payroll and send hours to temporary agencyConfirm Labour hours and adjust as necessary in Kronos
• Approve and sign off weekly payroll

Benefits, Pension and Leaves Management

• Complete benefit event in Workday Inbox for new hires
• Ensure entered within 31 days of hire date and any follow up on forms for new hires (benefits enrolment/change form and/or pension application)
• Validate addresses entered into Workday to ensure benefits cards are mailed to correct address
• Ensure benefits are activated in Workday following a LOA
• Make changes or email benefits team for changes to benefits for existing team members – (ie birth of child and new dependent)
• Ensure benefits teams is communicated with regarding any changes
• Enroll team members into the pension if they wish to participate
• Place team members on leave in Workday
• Return team members from leave in Workday
• Follow ups with team members on leave on a regular basis

REQUIRED EXPERIENCES

• Completion of high school: College degree an asset
• 3+ years’ experience as an assistant in a manufacturing environment preferred
• Exceptional coordination and time management skills required
• Strong computer skills (Word, Excel, PowerPoint)
• Superior organizational, administrative and project planning skills
• Self-directed with ability to work independently in a fast-paced environment managing multiple priorities
• Detail oriented
• Highly effective interpersonal skills to deal with internal and external contacts
• Able to work well with a variety of people and maintain confidentiality
• SAP knowledge is an asset.

Wonderbrands Group Competencies

Adaptive Intelligence -Team Members respond effectively to challenges by evolving their skills, mindset, and approach.

• Flexibility, Agility, Adaptability: Thrives in dynamic environments by embracing continuous change. Quickly adjusts to new priorities and activelyseeksinnovative solutions. Uses setbacks as opportunities for growth

• and applies a relentless focus on improving outcomes. Approaches challenges with a proactive,solutions-driven mindset and openness to feedback.

• Calculated Risk-Taking: Makes strategic decisions by evaluating options and creating contingency plans.

Collaborative Intelligence -Collaborative intelligence empowers teams to unlock collective strengths and achieve results throughsynergyand mutual trust.

• Team First and Collaboration: Engages with Team Members and colleagues,buildsrelationships, and fosters an inclusive, innovative environment.

Entrepreneurial Intelligence -Equips Team Members toidentifyopportunities, overcome setbacks, and move ideas to execution effectively.

• Continuous Improvement: Drives innovation andoptimizesprocesses to enhance quality and productivity.

• Customer and Product Focus: Addresses need proactively with accountability and a solution-oriented mindset.

• Fierce Execution: Achieves results with a strategic and hands-on approach, learning from mistakes and building trust.

Leadership Competencies

Inspire & Energize Team Members

• Continually inspires and develops Team Membersandpromotecross-functional collaboration.

• Supports, shared knowledge and experience with your Team through authentic conversations and development planning

• Communicates clear expectations

• Uses insight and knowledge to influence others

• Understands and acknowledge differences andmodifiesstyle to support unleashing potential

• Demonstrates patience and empathy, while listening

Create Winning Relationships

• Inspire enthusiasm & commitment by communicating a clear path to success

• Empowers others by delegating and providing support and opportunities for growth

• Identifies,raisesand resolves conflict

• Builds trust and models the “Coach Approach”

Entrepreneurial Leadership

• Encourages informed risk-taking and supports learning from outcomes.

• Creates an environment where your team enjoys working hard while having fun

• Provides feedback to reinforce results

Disclaimer:The above describes the general responsibilities,requiredknowledge and skills. Please keep in mind that other duties may be added, or this description may be amended at any time.