operations chief

Government of Canada - Western; Vancouver; On-site; CAD 70,000 - 90,000; Full time

Job summary

A governmental organization in Metro Vancouver is seeking an experienced administrative manager to coordinate administrative services and manage operations. The ideal candidate will have at least 5 years of relevant experience, a Bachelor's degree, and strong skills in MS Office and project management tools. Responsibilities include advising staff, controlling budgets, and ensuring regulatory compliance. The position requires on-site presence with a focus on team collaboration and high-level organizational skills.

Qualifications

• Minimum 5 years of experience in administrative operations.
• Demonstrated expertise in coordinating administrative services.
• Proven track record managing staff and budgets.

Responsibilities

• Co-ordinate administrative services and evaluate operations.
• Direct and advise staff in various administrative tasks.
• Plan, organize, and control daily operations effectively.

Skills

Attention to detail

Efficiency

Interpersonal skills

Oral communication

Written communication

Flexibility

Judgment

Organization

Team player

Time management

Creativity

Education

Bachelor's degree

Tools

MS Office

MS Excel

MS Word

MS Outlook

MS Project

Social Media

Database

Accounting software

Google Drive

Job description

Overview

Languages

English

Education

• Bachelor's degree

Experience

5 years or more

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Head office
• Private sector
• International organization or agency

Responsibilities Tasks

• Co-ordinate administrative services
• Evaluate the operations of a department providing administrative services
• Manage the operations of a department providing a single administrative service
• Manage the operations of a department providing several administrative services
• Plan, organize, direct, control and evaluate daily operations
• Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
• Direct and control corporate governance and regulatory compliance procedures within establish
• Interview, hire and provide training for staff
• Plan, administer and control budgets for client projects, contracts, equipment and supplies
• Prepare reports and briefs for management committees evaluating administrative services
• Manage knowledge
• Assist in the planning and execution of financial statement audits
• Manage events
• Organize and maintain inventory
• Supervise office and volunteer staff
• Select middle managers, directors or other executive staff; delegate the necessary authority to them and create optimum working conditions

Experience and specialization

Computer and technology knowledge

• MS Office
• MS Outlook
• Information technology
• MS Project
• Social Media
• Database
• MS Excel
• MS PowerPoint
• MS Word
• MS Windows
• Google Drive
• Accounting software
• Electronic mail

Area of work experience

• International Organization for Standardization (ISO)

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload
• Large workload

Personal suitability

• Accurate
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Values and ethics
• Time management
• Initiative
• Creativity