operations chief

Government of Canada - Central; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A government organization in Montreal is looking for a skilled administrative coordinator to manage daily operations and administrative services. The candidate must possess a Bachelor's degree and 3 to 5 years of relevant experience. Responsibilities include coordinating budgets, supervising staff, and ensuring compliance with records management. This position requires on-site work with no remote option, and strong interpersonal and organizational skills are essential.

Qualifications

• Bachelor's degree required.
• 3 to less than 5 years of relevant experience.
• Experience in project management and operations management.

Responsibilities

• Coordinate administrative services and operations.
• Assist in preparing annual budgets and financial audits.
• Hire and train staff and supervise office personnel.

Skills

Attention to detail

Time management

Interpersonal skills

Flexibility

Organizational skills

Initiative

Education

Bachelor's degree

Tools

MS Office

MS Outlook

MS Project

MS Excel

Google Drive

Desktop publishing software

Job description

Overview Languages

English or French

Education

• Bachelor's degree

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Co-ordinate administrative services
• Collect and record administrative and service fees
• Assist in preparing annual budgets
• Plan, organize, direct, control and evaluate daily operations
• Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
• Hire and train or arrange for training of staff
• Interview, hire and provide training for staff
• Plan, administer and control budgets for client projects, contracts, equipment and supplies
• Prepare reports and briefs for management committees evaluating administrative services
• Assist in the planning and execution of financial statement audits
• Supervise office and volunteer staff

Experience and specialization Computer and technology knowledge

• MS Office
• MS Outlook
• MS Project
• Social Media
• Information management system
• MS Excel
• MS PowerPoint
• MS Word
• Google Drive
• Desktop publishing software

Area of work experience

• Resource exploitation and development

Area of specialization

• Project management
• Operations management

Additional information Work conditions and physical capabilities

• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Accurate
• Efficient interpersonal skills
• Flexibility
• Organized
• Team player
• Time management
• Initiative