Oncology Operations Coordinator – 12 month contract

AstraZeneca GmbH; Mississauga; On-site; CAD 71,000 - 93,000; Full time

Benefits offered by this job

4 weeks vacation

Personal days

Flex benefits

Equity-based incentives

Job summary

AstraZeneca Canada in Mississauga is seeking a proactive Project Coordinator for a 12-month contract to support business planning, meeting planning, and operations across teams. You will manage calendars, plan meetings, coordinate logistics, and help maintain SOPs and onboarding resources.

The role requires an undergraduate degree and strong organizational skills, plus experience with Microsoft 365, Teams, SharePoint, PowerPoint, and Excel. Competitive CAD salary and benefits are offered.

Qualifications

• Undergraduate degree in science, business, health sciences, or related field or equivalent relevant work experience.
• Strong organizational and multitasking skills across calendars and stakeholders.
• Demonstrated project coordination/management with deadlines and follow-up.
• Excellent written and verbal communication; ability to prepare clear materials.
• Experience planning meetings, events, and conferences including logistics and actions.

Responsibilities

• Maintain and support master operating and financial calendars to drive visibility and alignment.
• Plan and execute key meetings and events, manage agendas, logistics, and follow-up.
• Update Business Continuity Plan and onboarding guides; maintain SOPs and distribution lists.
• Identify process improvements and support sustainability initiatives; explore AI-enabled approaches.
• Lead engagement planning for the OBU/OBEX teams and coordinate cross-functional activities.
• Coordinate upskilling and development plans and participate in awards processes.
• Serve as a dependable point of coordination across functions with timely decisions.

Skills

Organizational skills

Multitasking

Meeting planning

Cross-functional collaboration

Communication

Proactive problem solving

Education

Undergraduate degree

Tools

Microsoft 365

Teams

SharePoint

PowerPoint

Excel

Project management tools

Job description

*This is a 12 month contract*

At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation – ultimately providing employees with the opportunity to work across teams, functions and even the globe.

Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face‑to‑face in our offices 3 days a week. Our head office and BlueSky Hub in downtown Toronto are purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.

Our dedication to sustainability is also central to our culture and part of what makes AstraZeneca a great place to work. We know the health of people, the planet and our business are interconnected which is why we’re taking ambitious action to tackle some of the biggest challenges of our time, from climate change to access to healthcare and disease prevention.

Accountabilities:

• Operational Excellence: Maintain and support the master operating calendar, financial calendar, and core business planning rhythms to drive visibility, alignment, and timely delivery across the organization.
• Meeting Planning and Execution: Plan and execute key meetings and events, including OBEX (Operational Business Excellence) Connex, socials, offsites, country visits, townhalls, National Oncology Meeting (NOM) planning, and ad hoc priorities; manage agendas, logistics, materials, and follow-through on actions for high‑quality outcomes.
• Business Continuity and Documentation: Support updates to the Business Continuity Plan; maintain the OBEX and OBU onboarding guide; manage distribution lists; and develop and maintain clear SOPs for Business Planning & Operations processes to sustain readiness and consistency.
• Process Simplification and Sustainability: Identify opportunities to simplify processes and improve ways of working; support implementation of sustainability initiatives, including carbon management activities; and explore AI‑enabled approaches to streamline work and optimize impact.
• OBU Engagement and Development: Build and maintain an annual calendar of engagement events for the OBU and OBEX team; lead planning and execution of activities; and contribute to field planning needs to strengthen connectivity and momentum.
• Upskilling and Team Development: Coordinate the OBEX upskilling and development plan by organizing learning activities, tracking priorities, and enabling strong participation and uptake.
• Awards Management: Coordinate global, regional, and local awards processes, including timelines, submissions, stakeholder follow‑up, and recognition‑related communications to celebrate and amplify impact.
• Stakeholder Coordination: Serve as a dependable point of coordination across functions, ensuring information flow, timely decisions, and clarity on next steps so teams can act with speed and confidence.

Essential Skills/Experience:

• Undergraduate degree in science, business, business administration, health sciences, or a related field; equivalent relevant work experience may also be considered.
• Strong organizational and multitasking skills, with the ability to manage multiple priorities, timelines, calendars, and stakeholders simultaneously.
• Demonstrated project coordination or project management capability, including planning, tracking, follow-up, documentation, and execution against deadlines.
• Excellent written and verbal communication skills, with the ability to prepare clear materials, coordinate stakeholders, and support effective meeting execution.
• Experience supporting meeting, event, or conference planning, including agenda development, logistics coordination, materials management, and follow-through on action items.
• Strong attention to detail and commitment to quality, particularly in maintaining calendars, SOPs, onboarding resources, business continuity documentation, and distribution lists.
• Ability to work cross‑functionally and build effective relationships across teams, functions, and stakeholder groups.
• Process improvement mindset, with interest in simplifying ways of working, co‑creating SOPs, and identifying opportunities to improve operational efficiency.
• Comfort working with digital tools and collaboration platforms such as Microsoft 365, Teams, SharePoint, PowerPoint, Excel, and project management tools as needed.
• Professional, proactive, and service‑oriented approach, with the ability to anticipate needs, solve problems, and support a high‑performing team environment.

Desirable Skills/Experience:

• Interest in applying evolving technology, automation, or AI‑enabled tools to improve business execution and operational effectiveness.
• Knowledge of or interest in oncology, pharmaceuticals, healthcare, or regulated business environments.
• Exposure to sustainability initiatives, including carbon management activities

Great People want to Work with us! Find out why:

• GTAA Top Employer Award for 12 years
• Top 100 Employers Award
• Canada’s Most Admired Corporate Culture
• Learn more about working with us in Canada
• View our YouTube channel

AstraZenecais an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment and selection process and may be requested by emailing [e-mail].

Annual base salary for this position ranges from 70,597.60 to 92,659.35.

AstraZeneca is committed to providing fair and equitable compensation opportunities to all colleagues. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The range provided in this posting represents an offer pay range used in a majority of situations. The base pay offered will vary depending on multiple individualized factors, including the candidate's skills and experience, job-related knowledge, and other specific business and organizational needs. In some cases, offers outside the range may also be considered to address unique circumstances.

In addition, our permanent positions offer an annual Variable Pay Bonus/Short Term Incentive opportunity as well as eligibility to participate in our equity‑based long‑term incentive program (if applicable to role). Benefits offered for permanent roles include a competitive Flex Benefits & Retirement Savings Program, 4 weeks’ paid vacation, and annual Personal Days. Fixed Term Contract/Temporary positions (excluding students) are offered a Contract Benefits Program.

We are using AI as part of the recruitment process.

This advertisement relates to a current vacancy.