Onboarding & Field Recruitment Coordinator

Socket.dev; Calgary; On-site; CAD 70,000 - 80,000; Full time

Benefits offered by this job

5% RRSP matching program

Comprehensive benefits package

Job summary

Valard Construction is seeking an Onboarding & Field Recruitment Coordinator to support Edmonton or Calgary-based operations. You will lead end-to-end onboarding, coordinate logistics, and manage field recruitment across union and non-union environments.

Key duties include maintaining accurate HR records, handling dispatch with CBAs, and collaborating with payroll and field leadership to meet workforce demands. A strong HR background in high-volume settings is required.

Qualifications

• Post-Secondary education in Human Resources, Business, or related field plus experience.
• Minimum 3 years HR operations, onboarding in high-volume environments.
• Deep knowledge of CBAs, dispatch processes, and union environments.
• Full-cycle field recruitment including sourcing and screening.
• Proficiency with HRIS/ERP systems and MS Office.

Responsibilities

• Lead end-to-end onboarding for field and corporate hires, ensuring compliance with CBAs and regulations.
• Coordinate onboarding logistics with HR, IT, payroll and hiring managers; be primary contact for new hires.
• Maintain audit-ready records across workforce classifications and improve onboarding workflows.
• Manage full-cycle field recruitment for union and non-union roles; build pipelines and coordinate events.
• Source candidates via trade schools, unions, and career events; screen, pre-employment steps, ATS records.
• Handle union dispatch requests, ensure compliance, and maintain dispatch logs.
• Support HR operations, payroll coordination, and workforce planning with internal teams.
• Prepare workforce reports and provide insights to HR leadership.

Skills

Onboarding coordination

Field recruitment

Union CBAs

HR operations

ATS (Workable)

ERP (JDE)

Attention to detail

Education

Post-Secondary HR/Business education

Tools

JDE ERP

Workable ATS

Microsoft Office

Job description

Our Human Resources group is currently looking to add an Onboarding & Field Recruitment Coordinator to our growing team, based in Edmonton or Calgary, AB.
Reporting to the Senior HR Business Partner and Talent Acquisition Specialist, we are seeking a highly organized and detail-oriented HR professional with experience in onboarding coordination and field recruitment to support high-volume workforce demands. This role is key in delivering a consistent, compliant, and positive onboarding experience for all new hires while supporting union dispatch coordination and workforce operations for field teams.

Duties and Responsibilities

• Onboarding — Lead end-to-end onboarding for all new hires across field and corporate operations, managing multiple cohorts simultaneously while ensuring documentation complies with CBAs, company policy, and applicable employment regulations
• Coordinate onboarding logistics including orientation sessions, system access, and role-specific requirements in partnership with HR, IT, payroll, and hiring managers; serve as the primary point of contact for new hires throughout the process
• Maintain accurate, audit-ready employee records across all workforce classifications in the HRIS and continuously identify improvements to onboarding workflows to reduce errors and improve the new hire experience
• Field Recruitment — Manage full-cycle recruitment for field-level, hourly, skilled trades, and operational roles across union and non-union environments, building and maintaining pipelines of qualified field talent to meet ongoing and seasonal workforce demands
• Source candidates through field-based channels including trade schools, apprenticeship programs, union referrals, and community organizations; attend hiring events and career fairs to drive applicant flow
• Partner with field supervisors, operations managers, and union stewards to understand staffing needs and classification requirements; conduct screens, manage pre-employment steps, and maintain accurate ATS records throughout the recruitment cycle
• Workforce Help Requests & Union Dispatch
• Receive, triage, and resolve workforce help requests from field employees and managers with sound judgment and discretion; advise on union agreements and workplace procedures clearly and accurately
• Manage union dispatch requests in compliance with CBA terms, maintaining detailed dispatch logs and proactively resolving discrepancies related to seniority rules, classifications, and site assignments
• Cultivate strong working relationships with union representatives, stewards, and field leadership
• HR Operations & Compliance
• Ensure all recruitment, onboarding, and workforce activities comply with company policies, CBAs, and applicable legislation; maintain accurate organizational charts, employee records, and HR documentation in accordance with audit and privacy requirements
• Coordinate with Payroll on new hires and status changes; support workforce planning activities including crew composition tracking, resource allocation, and resourcing requirements in collaboration with internal Workforce Management teams
• Prepare workforce reports and provide insights to HR leadership and business stakeholders to support decision-making
• Post-Secondary education in Human Resources, Business, or a related field an equivalent combination of relevant education and experience may be considered
• 3 years of HR operations experience
• Demonstrated experience supporting employee onboarding in a high-volume environment
• In-depth knowledge of union environments, collective bargaining agreements (CBAs), and dispatch processes
• Strong understanding of full-cycle field recruitment including sourcing and screening of field and craft applicants
• Working knowledge of core HR functions including benefits administration, payroll, and employment records
• Proficiency with ERP systems (JDE), HRIS systems, applicant tracking systems (workable), and Microsoft Office Suite
• Exceptional attention to detail with the ability to manage high-volume, time-sensitive tasks accurately
• Preferred Skills / Qualifications
• CPHR, SHRM-CP, RPR, or equivalent HR certification, or actively working towards designation
• Previous experience in the construction, utilities, or trades industry
• Experience supporting unionized workforce planning and field operations
• Please note: this position offers a base salary of $70,000 - $80,000 annually. We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including a 5% RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction is Canada's premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America.
Valard Construction is an equal opportunity employer.
Visit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

• Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.
• Applicants must have legal authorization to work in Canada with no restrictions.
• Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.
• We do not use automated tools to screen applications. All hiring decisions involve human review. This job posting is for an existing vacancy.