OHIP Medical Billing Administrator

Anova Fertility & Reproductive Health; Toronto; On-site; CAD 50,000 - 60,000; Full time

Job summary

A leading fertility health centre in Ontario is seeking a meticulous OHIP Medical Billing Administrator to oversee medical billing processes and assist physicians. Candidates should have a college diploma in office administration, strong administrative skills, and a solid understanding of EMR systems. Responsibilities include entering billing data, processing invoices, and maintaining accurate records. The role supports a collaborative work environment and offers an opportunity to join an award-winning team focused on providing top-tier fertility care.

Benefits

Dental care

Extended health care

Career opportunities

Qualifications

• Minimum two years of experience using EMR systems to bill patients.
• Strong verbal, written, and interpersonal communication skills.
• Excellent math and time management skills required.

Responsibilities

• Manage medical billing processes and support physicians.
• Enter billing data accurately and process patient invoices.
• Communicate effectively with patients regarding billing inquiries.

Skills

Administrative skills

Communication skills

Mathematics

Time management

Attention to detail

Education

College diploma or certificate in office administration or bookkeeping

Certificate in medical terminology

Tools

Electronic medical records systems

MS Word

Excel

Outlook

Job description

About the company

Anova Fertility & Reproductive Health is the premier fertility health centre in Canada exclusively focused on reproductive medicine and women’s health. Since 2016, we have built a reputation as the leader in innovation, education, and communication for best‑in‑class, inclusive, humanized fertility and reproductive care. Anova is known for its collaborative and holistic approach, leveraging an award‑winning, multidisciplinary team of healthcare professionals, including Reproductive Endocrinologists, OB/GYNs, Family Physicians, Physician Assistants, Nurses, and other specialized healthcare professionals. Our high‑functioning team provides exceptional patient care through advanced fertility treatments and personalized treatment plans.

About the position

We are seeking a meticulous and detail‑oriented OHIP Medical Billing Administrator to manage our medical billing processes and support our physicians with billing inquiries. The ideal candidate will have strong administrative skills, a solid understanding of accounting and electronic medical record (EMR) systems, and excellent communication abilities as you will be communicating directly with patients. You will be responsible for entering billing data, processing patient invoices, collecting payments, and maintaining accurate records. This role works collaboratively with the Sales and Finance teams and currently reports to the Billing Supervisor.

Main Duties & Responsibilities

General

• Collaborates effectively with team members across departments
• Consistently arrives at work, appointments, meetings, and events on time
• Writes clearly and informatively and edits work for spelling and grammar
• Handles expected share of workload at required quality level (productivity)
• Maintains confidentiality and security of business and patient information
• Complies with policies and protocols, as amended from time to time
• Completes all required training to perform job duties effectively

Role‑Specific

• Enter billing for physicians in EMR system and prepare for submission daily, ensuring
• that data is complete and accurate
• Check data provided by physicians, optimize billing opportunities, process patient invoices, and collect payments using billing and POS systems
• Communicate with physicians to ensure that patients are billed for all treatments
• Correct or adjust records as required to ensure that payments are accurate
• Identify and correct payment discrepancies and update physicians accordingly
• Prepare monthly accounts receivable reports for Team Lead
• Draft correspondence for past‑due accounts and collections, and follow up
• Assist with month‑end and year‑end tasks, including supporting annual audit
• Respond to communications calls, messages, and emails in timely manner
• Maintain accurate records of all receivables, invoices, supporting documentation
• and statements in accordance with clinic policies
• Offer suggestions to increase patient experience and efficiencies

Qualifications and Requirements

• College diploma or certificate in office administration or bookkeeping
• Certificate in medical terminology preferred
• At least two (2) years of using of electronic medical records systems to bill patients for treatments, take payments, and follow up on past‑due account
• Comfortable MS Word, Excel, Outlook, and virtual meeting technology
• Knowledge of OHIP Schedule of Benefits, RAMQ, and Reciprocal, and Third‑Party Billing
• Familiarity with administrative practices and procedures, including billing
• Excellent math and time management skills
• Strong verbal communication, writing, and interpersonal skills (English)
• Pleasant telephone manner and strong sense of etiquette
• Track record of success in handling sensitive and confidential information
• Strong attention to detail and accuracy

Profile

• Sincere interest in helping people
• Comfortable working in team environment
• Conscientious, punctual and dependable
• Collaborative, empathetic and optimistic
• Unfazed under pressure

Why Join Us?

• Enjoy a fast‑paced, high‑energy work environment
• Work in stunning office at transit‑oriented location (Yonge & Sheppard)
• Career opportunities and company events
• Work in a clinical environment that offers the latest fertility advancements, expertise, alongside the inspiring Dr. Dixon
• Work in the most renowned fertility clinic in Canada, with best in‑class‑care, top in‑house laboratory
• Become part of an award‑winning, influential team that improves access to care, are leaders in inclusivity and that give back to community

How to apply

If you are eager to grow within a company, be part of an award‑wining team, and believe you are the right fit, please submit your CV to [e-mail]. While we appreciate your interest, only qualified applicants who are being considered will be contacted.

Anova Fertility is an equal opportunity employer. We are committed to providing an inclusive and accessible environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We welcome and encourage applications from all qualified individuals, including those with disabilities, and accommodations are available throughout all stages of the recruitment process.

In compliance with the new Employment Standards Act (ESA) guidelines regarding the use of artificial intelligence, please note that while some recruitment platforms may use AI features to assist with initial screening based on job requirements, these tools are only used to help streamline the process. All final candidate evaluations and selection decisions are made by our recruitment and hiring team.

Position Status

This position is a new role

Due to the high volume of applications we receive, only those candidates who are shortlisted for further consideration will be contacted.

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits

• Dental care
• Extended health care

Application question(s)

• This is an in‑office role. Are you able to work from our North York office 5 days a week from 8:00 am to 4:00 pm?
• Are you legally entitled to work in Canada?

Experience

• OHIP billing: 1 year (required)

Work Location: In person