Office & Talent Specialist

Venterra; Richmond Hill; On-site; CAD 65,000 - 75,000; Full time

Job summary

Venterra Realty is seeking an Office & Talent Specialist to manage day-to-day Toronto office operations while supporting enterprise Talent and Employee Experience programs. The role requires high organization, service orientation, and the ability to coordinate communications, events, and initiatives for associates across the office.

The successful candidate will partner with the Talent team to enhance onboarding, recognition programs, and internal communications, ensuring a welcoming,

Qualifications

• 2-4 years of experience in office operations, HR/Talent coordination, employee experience, event coordination, or a related role.
• Strong organizational and project coordination skills with excellent attention to detail.
• Ability to manage multiple priorities and follow through with limited supervision.
• Strong written and verbal communication skills.

Responsibilities

• Serve as the primary point of contact for day-to-day Toronto office needs and associate questions.
• Coordinate office operations, including seating, supplies, mail and deliveries, vendors, facilities requests, and general office organization.
• Support onboarding and offboarding logistics for Toronto-based associates, including workspace preparation and coordination with internal partners.
• Identify opportunities to improve the office experience and ensure the workplace is welcoming, organized, and associate-focused.
• Partner with leaders and internal teams to coordinate onsite meetings, visits, and office activities.
• Support planning and execution of employee experience programs, recognition initiatives, and company events.
• Coordinate logistics for town halls, associate celebrations, leadership events, and other company-wide experiences.
• Support administration of programs such as the Vacation Suite program and the Venterra Excellence Awards (VEAs).
• Help maintain the Talent team's SharePoint resources and employee-facing content.
• Develop and coordinate engaging communications and materials that help associates stay informed and connected.

Skills

Office operations

HR/Talent coordination

Project coordination

Communication

Microsoft 365

Discretion

Event coordination

Tools

Outlook

Teams

PowerPoint

Excel

SharePoint

Job description

ROLE: Office & Talent Specialist

REPORTS TO: Senior Director, HRBP & Talent

LOCATION: Corporate Office in Richmond Hill - 4 Days Onsite

SALARY: $65,000 - $75,000 CAD

THE OPPORTUNITY

The Office & Talent Specialist plays a key role in creating a positive, connected, and well-supported associate experience at Venterra's Toronto office. This role combines day-to-day office operations with support for enterprise Talent and Employee Experience programs. This ideal candidate is highly organized, service-oriented, comfortable managing multiple priorities, and energized by creating great experiences for associates. This individual will serve as a go-to resource for the Toronto office while partnering closely with the Talent team to coordinate programs, communications, events, and initiatives across Venterra.

Key Responsibilities

Office Operations & Associate Support

• Serve as the primary point of contact for day-to-day Toronto office needs and associate questions.
• Coordinate office operations, including seating, supplies, mail and deliveries, vendors, facilities requests, and general office organization.
• Support onboarding and offboarding logistics for Toronto-based associates, including workspace preparation and coordination with internal partners.
• Identify opportunities to improve the office experience and ensure the workplace is welcoming, organized, and associate-focused.
• Partner with leaders and internal teams to coordinate onsite meetings, visits, and office activities.

Employee Experience & Recognition

• Support planning and execution of employee experience programs, recognition initiatives, and company events.
• Coordinate logistics for town halls, associate celebrations, leadership events, and other company-wide experiences.
• Support administration of programs such as the Vacation Suite program and the Venterra Excellence Awards (VEAs).
• Help maintain the Talent team's SharePoint resources and employee-facing content.
• Develop and coordinate engaging communications and materials that help associates stay informed and connected.

Talent Team & Program Support

• Provide coordination and administrative support across Talent initiatives, including HR Business Partnership, Learning & Development, Employee Experience, and Talent Management.
• Maintain project plans, trackers, calendars, documentation, and other resources supporting Talent programs.
• Assist with scheduling and logistics for training programs, leadership development, talent initiatives, and company events.
• Support data collection, reporting, surveys, and program follow-up as needed.
• Partner across the Talent team to ensure programs are organized, communicated effectively, and executed consistently.
• Take ownership of assigned projects and identify opportunities to simplify and improve processes.

What You Bring

• 2-4 years of experience in office operations, HR/Talent coordination, employee experience, event coordination, or a related role.
• Strong organizational and project coordination skills with excellent attention to detail.
• Ability to manage multiple priorities and follow through with limited supervision.
• Strong written and verbal communication skills.
• A service-oriented mindset and genuine interest in creating a great associate experience.
• Comfort working with associates and leaders at all levels of the organization.
• Strong proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, Excel, and SharePoint.
• Ability to handle confidential or sensitive information with appropriate discretion.
• Experience supporting events, employee programs, HR initiatives, or internal communications is an asset.

What Success Looks Like

Success in this role means the Toronto office runs smoothly, associates feel supported and connected, and Talent programs are exceptionally well coordinated and executed. The Office & Talent Specialist anticipates needs, follows through reliably, builds strong relationships, and continually looks for ways to make the associate experience better.

COMPANY OVERVIEW

Venterra Realty is a growing developer, owner, and operator of multifamily apartments with 90 mixed-use and multifamily communities across 22 major US cities. Over 50,000 people and more than 10,000 pets call Venterra "home"! The Venterra Team is focused on achieving excellence in serving its three major stakeholders: residents, employees, and investors. Venterra has enjoyed tremendous growth and financial success over its 24-year history. This success has been achieved through the exceptional commitment and dedication of Venterra's approximately 950 team members. Find out more about Venterra Realty and its award-winning company culture at Venterra.com.

We’re thrilled to be recognized as a leading workplace with numerous prestigious awards year after year!

Canada Awards:

• 2025 Best Workplaces™ forProfessional Development
• 2025 Best Workplaces™ for Inclusion
• 2025 Best Workplaces™ for Mental Wellness 2025
• 2025 Best Workplaces™ in Canada
• 2025 Best Workplaces™ with Most Trusted Executive Team
• 2025 Best Workplaces™forYoung Talent
• 2025 Best Workplaces™ in Real Estate & Property Development 2025

Explore our communities at VenterraLiving.com, and visit Venterra.com to learn more about how we’re out‑caring the competition by staying true to our value proposition: “We care more about renter experiences, which drives superior results.”

Venterra Realty is an equal opportunity employer. Accessibility accommodations are available on request for candidates taking part in all stages of the selection process. We are actively recruiting for an existing position; Artificial Intelligence (AI) is used during our recruitment process for this role.

* The base salary range is intended to reflect the role's base salary rate in locations throughout Canada. Salary ranges are determined through interviews and a review of education, experience, knowledge, skills, abilities of the applicant, equity with other team members, alignment with market data, and geographic location. The base salary range does not include any bonuses or benefits.

Work Authorization Requirement: Applicants must be legally authorized to work in Canada at the time of application and throughout employment. The company does not provide visa sponsorship for this role.