Office Services Coordinator & Receptionist

Arlyn Recruiting; Victoria; On-site; CAD 55,000 - 60,000; Full time

Job summary

A professional services firm in Victoria is seeking an Office Services Coordinator & Receptionist. This role involves greeting visitors, managing calls, and coordinating office services. Candidates should have at least 2 years of related experience, strong interpersonal skills, and proficiency in Microsoft Word and Outlook. This full‑time position offers a salary of $55,000 – $60,000 annually along with comprehensive benefits.

Benefits

Extended health and dental coverage

Life insurance

Pension plan

Generous vacation allowance

Professional development allowance

Fitness allowance

Competitive compensation with structured annual reviews

Qualifications

• Minimum 2 years of related experience in a professional services environment.
• Strong interpersonal and client-service skills.
• Proficiency in Microsoft Word and Outlook; working knowledge of Excel.
• Highly organized and able to manage multiple priorities.
• Ability to lift and move supplies up to 30 lbs.

Responsibilities

• Greet visitors and manage calls at the reception.
• Coordinate office services and maintain office supplies.
• Manage financial administration support such as processing payments.
• Liaise with IT, HR, and Accounting for onboarding support.
• Assist with office projects and initiatives as needed.

Skills

Interpersonal skills

Client-service skills

Organization

Detail-oriented

Adaptability

Team player

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Job Title: Office Services Coordinator & Receptionist

Location: Victoria, BC

Salary: $55,000 – $60,000 annually

About the Role

Our client is seeking an Office Services Coordinator & Receptionist (OC&R) to join their Victoria office. As the first point of contact for clients and visitors, this role is instrumental in maintaining a professional and welcoming environment. The OC&R will support all aspects of office operations, including reception services, office administration, and coordination with the Vancouver office to ensure seamless service delivery. This is a full‑time, in‑office position with hours from 9:00 a.m. to 5:00 p.m., Monday to Friday. The role reports to the Manager, Office Services, based in Vancouver.

Key Responsibilities

• Serve as the first point of contact by greeting visitors, managing calls, and maintaining a tidy reception and boardroom space.
• Coordinate office services, including mail, courier, contractor visits, printing, photocopying, and scanning.
• Manage office supplies, refreshments, equipment maintenance, and vendor contacts.
• Support office facilities, boardroom bookings, events, and key‑card inventory.
• Provide financial administration support, such as processing client payments, trust deposits, and managing petty cash.
• Liaise with IT, HR, and Accounting teams to support onboarding and assist with basic troubleshooting.
• Assist with office projects and initiatives as needed.

Qualifications

• Minimum 2 years of related experience, preferably in a professional services environment.
• Strong interpersonal and client‑service skills with a professional presence.
• Proficiency in Microsoft Word and Outlook; working knowledge of Excel.
• Highly organized, detail‑oriented, and able to manage multiple priorities.
• Positive, adaptable, and collaborative team player.
• Ability to lift and move supplies up to 30 lbs.

Compensation & Benefits

• Salary range: $55,000 – $60,000 annually (based on experience and skills).
• Extended health and dental coverage.
• Life short‑ and long‑term disability insurance.
• Pension plan.
• Generous vacation and sick time allowance.
• Annual professional development / education allowance.
• Annual fitness allowance.
• TELUS Health EFAP.
• Competitive compensation with structured annual reviews.