Office Services Assistant

AppleOne; Hamilton; On-site; CAD 38,000 - 45,000; Full time

Job summary

A leading staffing agency in Hamilton seeks an Office Services Assistant to manage daily office operations. Responsibilities include processing mail, managing switchboard calls, and providing administrative support. Candidates should have at least 3 years of administration experience and a high school diploma. Excellent communication skills and proficiency in Microsoft Office are essential. Competitive salary of $45,000 offered.

Benefits

Benefits

Qualifications

• 3+ years of administration experience required.
• Experience in reception or administrative support is necessary.

Responsibilities

• Ensure the smooth operation of daily office activities.
• Process incoming and outgoing mail.
• Coordinate courier pickups and deliveries.

Skills

Excellent verbal and written communication skills

Strong customer service skills

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Education

High school diploma

Job description

Office Services Assistant

Hamilton

$45,000

Benefits

Duties :

The Office Services Assistant ensures the smooth operation of daily office activities by delivering high-quality support across mail services, reception and switchboard and administrative functions.

• Process incoming and outgoing mail
• Manage overflow switchboard calls and direct appropriately
• Digitally scan and distribute mail documents to relevant teams
• Coordinate courier pickups and deliveries
• Track postage and registered mail records
• Welcome and assist visitors and delivery personnel
• Provide project-based administrative support across departments
• Inspect and restock printers, meeting rooms and kitchens
• Request building and / or equipment servicing as needed
• Assist in maintaining and updating the Reception and Operations Support manuals.
• Maintain kitchen supplies and dishwasher schedule

Requirements

• 3+ years of administration experience
• High school diploma
• Experience in reception or administrative support
• Excellent verbal and written communication skills
• Strong customer service skills
• Proficiency in Microsoft Word and Excel